JOB ORDER CONTRACT (JOC) FOR ROADWAY RELATED CONSTRUCTION
| Location: | Missouri |
|---|---|
| Posted: | Feb 18, 2026 |
| Due: | Mar 18, 2026 |
| Agency: | City of Springfield |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 046-2026IFB |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
046-2026IFB
|
| Bid Title: |
JOB ORDER CONTRACT (JOC) FOR ROADWAY RELATED CONSTRUCTION
|
| Category: | All Notifications – Division of Purchases |
| Status: | Open |
|
Attachment Preview
IFB #046-2026
Todd Cox, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: Wednesday, February 18, 2026
Buyer’s Email: tcox@springfieldmo.gov
Telephone Number: 417-864-1708
INVITATION FOR BID (IFB) #046-2026
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna OpenBids),
from qualified persons or firms interested in providing the following:
JOB ORDER CONTACT (JOC) FOR ROADWAY RELATED CONSTRUCTION
BIDS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM (SOON TO BE EUNA OPENBIDS) PRIOR
TO 3:00 P.M. (CST) ON WEDNESDAY, MARCH 18, 2026. Bids will be opened by the buyer listed above. Bids will be read aloud
publicly at the specified bid opening date and time via teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594.
• Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally
bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right corner of
said pages. Failure to do so shall render your bid non-responsive.
• Bids received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this bid.
• The cutoff for any questions pertaining to this bid is Wednesday, March 11, 2026, at 3:00 P.M. (CST).
• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.
A pre-bid conference is scheduled for Wednesday, February 25, 2026, at 10:00 A.M. (CST). The pre-bid conference shall be conducted via
videoconference. To participate email Buyer, Todd Cox, tcox@springfieldmo.gov. All interested bidders are encouraged to participate.
The undersigned certifies that they have the authority to bind the Bidder in a contract to supply the service or commodity in accordance with all terms
and conditions contained herein. Please type or print the information below.
Bidder is REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Email Address
____________________________________________________
Date
Tax ID #
__________________________________________________
State of Missouri Charter Number or Exemption Number
Revised BC: 09/04/2025
Reviewed By Law: KT-08/27/2025
Page 1 of 55
RETURN THIS PAGE
TABLE OF CONTENTS:
Cover Title-Signature Page
Table of Contents
Legal Notice
Scope
Instructions to Bidders
Specific Requirements of Bid
Job Special Provisions
Pricing
Sample Contract
Standard Terms and Conditions
Insurance Requirements
Affidavit for Federal Work Authorization Program
OSHA Affidavit of Compliance
Subcontractor List
Contractor Statement of Qualifications
List of References and Experience
Affidavit of Compliance
Certification Regarding Potential Conflicts of Interest
Certification of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
Statement of “No Bid”
Prevailing Wage Order: Wage Order No. 32 (Greene County)
Attachment #1: Fixed Unit Price List JOC 2026
Attachment #2: JSP’s for JOB ORDER CONTRACT
IFB #046-2026
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Revised: BC: 09/04/2025
Reviewed by Law: KT-08/27/2025
Page 2 of 55
LEGAL NOTICE:
INVITATION FOR BID #046-2026
IFB #046-2026
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna
OpenBids), from qualified persons or firms interested in providing the following: JOB ORDER CONTRACT (JOC) FOR ROADWAY
RELATED CONSTRUCTION
VENDOR NOTE 1: To register with DemandStar (soon to be Euna OpenBids) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar (soon to be Euna OpenBids) go to:
http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar (Euna OpenBids) toll-free at (866) 273-
1863. DemandStar (soon to be Euna OpenBids) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can
also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document
between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that vendors register with DemandStar (soon to be Euna OpenBids) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar (soon to be Euna OpenBids)
setup or navigation call (206) 940-0305.
Bids must be received electronically in the City’s e-bidding service provider DemandStar (soon to be Euna OpenBids) by 3:00 P.M. (CST), on
WEDNESDAY, MARCH 18, 2026. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To
participate, dial (978) 990-5387. Then, enter access code 322594.
Bidding documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, DemandStar (soon to be Euna OpenBids).
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
PREVAILING WAGE: is applicable on public works construction projects valued at more than $75,000.00, such as bridges, roads,
building demolition, and government buildings. If applicable the project shall comply with requirements of the prevailing wage law
of the State of Missouri, Sec 290.210 et seq., RSMo., as amended by the Division of Labor Standards, State of Missouri, and
regulations promulgated by the Divisions of labor. If applicable, it is the Contractor’s responsibility to pay the most current rate of
wages in effect for the area at the time the work is performed.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: BC: 09/04/2025
Reviewed by Law: KT-08/27/2025
Page 3 of 55
IFB #046-2026
1.0 SCOPE: The City of Springfield is seeking qualified firms to provide road-related construction projects through a Job Order
Contract. A contract will be issued in the form of a yearly contract. See section 3.2 for more detailed information.
1.1 PRE-BID CONFERENCE: A pre-bid conference is scheduled for WEDNESDAY, FEBRUARY 25, 2026, at 10:00 A.M. (CST). The pre-
bid conference shall be conducted via videoconference. To participate email the Buyer, Todd Cox, at tcox@springfieldmo.gov
for the link and password. All interested bidders are encouraged to participate.
1.2 BID OPENING: Bids submitted in response to this Invitation for Bid (IFB) will be opened in the presence of Purchasing officials at
the due date and time indicated in the IFB. Bids will be read aloud publicly at the specified bid opening date and time via
teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594.
1.3 QUESTIONS AND CLARIFICATION: Each bidder shall examine all Invitation for Bid documents and shall judge all matters relating
to the adequacy and accuracy of such documents. Any inquiries or suggestions concerning the interpretation, clarification, or
additional information pertaining to the Invitation for Bid shall be made in writing and submitted via email to the Buyer. The
Buyer’s contact information is listed on the cover page of this bid document.
1.3.1 The cutoff date for questions and substitution requests is Wednesday, March 11, 2026, at 3:00 P.M. (CST).
1.3.2 Any information given to a prospective bidder concerning an invitation will be furnished to all prospective bidders as an
addendum to the invitation if such information is necessary to bidders in submitting bids.
1.4 CLARIFICATION AND ADDENDA: It shall be the responsibility of each bidder, prior to submitting their Bid, to check DemandStar
to determine if addenda were issued and to make such addenda a part of their Bid by accessing the City’s e-bidding service,
DemandStar at: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029.
1.4.1
Each bidder shall examine all IFB documents and shall judge all matters relating to the adequacy and accuracy of such
documents. Any inquiries or suggestions concerning the interpretation, clarification, or additional information
pertaining to the IFB shall be made through the Division of Purchases in writing. No oral interpretations shall be made
to any bidder by the City. The issuance of written addenda is the official method whereby interpretation, clarification,
or additional information shall be given. Receipt of an addendum to an IFB by a bidder must be acknowledged by signing
and uploading the addendum with your bid response to
1.4.2 https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time
and date.
1.5 INVESTIGATION OF CONDITIONS: Before submitting an offer, bidders shall carefully examine the Contract Documents including
Technical Specifications. Bidders shall fully inform themselves as to all requirements of the Contract and the procedure for
ordering work as set forth in the Job Special Provisions (Section 3). The Bidders shall bid an Adjustment Factor(s) to cover the
cost of items of work to be performed and, if awarded the contract, shall not be allowed any extra compensation by reason of
any matter or item concerning which such bidder might have fully informed itself prior to the bid. The successful Contractor must
employ, so far as possible, such methods and means in carrying out their work as will not cause any interruption or interference
with any other Contractor.
1.6 INTERPRETATIONS: No oral interpretations shall be made to any bidder as to the meaning of the plans and specifications or the
acceptability of alternate products, materials, form, or types of construction. Every request for interpretation shall be made in
writing and submitted with all supporting documents prior to the question cutoff date noted on the title page (pg. 1). The request
shall be sent in writing directly to the Buyer. Every interpretation made to a bidder will be in the form of an addendum and will
be sent as promptly as is practicable to all persons to whom plans, and specifications have been issued. All such addenda shall
become part of the contract documents.
Revised: BC: 09/04/2025
Reviewed by Law: KT-08/27/2025
Page 4 of 55
1.7 PREPARATION OF BIDS:
IFB #046-2026
1.7.1
Each bidder shall furnish the information required by the invitation. The bidder shall sign the invitation. Erasures or
other changes must be initialed by the person signing the offer. Bids signed by an agent are to be accompanied by
evidence of his authority unless such evidence has been previously furnished to the City.
1.7.2
Bidders shall prepare their bids by submitting Adjustment Factors only, as specified in the Bid Form. Fixed unit prices
are established by the City and are not subject to bidding. Adjustment Factors shall be inclusive of all costs necessary
to perform the work as defined in the Job Special Provisions (Section 3)
1.7.3 Each bidder shall submit identified Bid documents to be considered responsive.
1.8 SUBMISSION OF BIDS:
1.8.1
To be considered responsive, bids must be uploaded to the City’s e-bidding service, DemandStar at
https://www.demandstar.com/app/agencies/missouri/city-of-springfield-mo-division-of-purchases/procurement-
opportunities/3894aba0-44a9-412c-9975-cc538ff783a7 prior to the specified due date and time. It shall be the sole
responsibility of the bidder to have their Bid uploaded on or before the stated due date and time.
1.8.2 E-mailed, hand-delivered, or faxed Bids shall not be considered.
1.8.3 Submission of a Bid constitutes an assignment by the bidder of all anti-trust claims that the bidder may have under the
Federal and State laws resulting from this Contract.
1.8.4 In submitting bids, each bidder agrees that the City of Springfield shall have ninety (90) calendar days in which to accept
or reject any of the bids submitted unless otherwise specified.
1.8.5 Bidders shall submit all required and identified Bid documents to be considered responsive.
1.9 LEGAL NAME AND SIGNATURE: Bids shall clearly indicate the legal name, physical address, e-mail address, and telephone
number of the Bidder (company, firm, corporation, partnership, or individual). Respondents’ legal entity company name must be
identified as the SAME on their submitted W-9 and Certificate of Insurance (COI). Bids may be manually, electronically, or digitally
signed above the printed name and title of the signer on the Affidavit of Compliance page. The signer shall have the authority to
legally bind the company to the submitted Bid. Failure to properly sign the TITLE-SIGNATURE PAGE shall invalidate same, and it
shall not be considered for award.
1.10 IFB EXPENSES: All expenses for making Bids to the City are to be borne solely by the bidder.
1.11 IRREVOCABLE OFFER: Any Bid may be withdrawn up until the due date and time set for the opening of the IFB. Any Bid not so
withdrawn shall, upon opening, constitute an irrevocable offer for a minimum period of ninety (90) calendar days to sell to the
City the goods or services set forth in the IFB, until one or more of the Bids have been duly accepted by the City.
1.12 RESPONSIVE AND RESPONSIBLE BIDDER: To be responsive, a bidder shall submit a Bid which conforms in all material respects
to the requirements set forth in the Invitation for Bid. To be a responsible bidder, the bidder shall have the capability in all
respects to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity,
facilities, equipment, and credit which will ensure good faith performance. The lowest responsible bidder shall mean the bidder
who makes the lowest Bid to sell goods or services of a quality which conforms closest to the quality of goods or services set
forth in the specifications or otherwise required by the City and who is known to be fit and capable to perform the Bid as made.
1.13 QUALIFICATIONS OF BIDDERS: Each bidder shall submit a Statement of Bidder's Qualifications with their Bid Form. The City shall
have the right to take such steps as it deems necessary to determine the ability of the bidder to perform the work, and the bidder
shall furnish to the City such additional information and data for this purpose as may be requested. The right is reserved to reject
any bid where an investigation or consideration of the information submitted by such bidder does not satisfy the City that the
bidder is qualified to carry out properly the terms of the contract documents.
Revised: BC: 09/04/2025
Reviewed by Law: KT-08/27/2025
Page 5 of 55
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