IFB No. 2025-0122-CMO/TJ Re-Bid Office Supplies

Location:	New Mexico
Posted:	Sep 30, 2024
Due:	Oct 21, 2024
Agency:	Santa Fe County
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Publication URL:	To access bid details, please log in.

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SANTA FE COUNTY

COUNTY MANAGER’S OFFICE

INVITATION FOR BIDS

IFB NO. 2025-0122-CMO/TJ

RE-BID OFFICE SUPPLIES

SEPTEMBER 2024

Table of Contents

IFB No. 2025-0122-CMO/TJ

BIDDING DOCUMENTS

Advertisement ..........................................................................................................................3

Bid Instructions .........................................................................................................................4

General Term and Conditions...................................................................................................6

Supplemental Terms and Conditions ......................................................................................13

Contract Objectives.................................................................................................................15

Bid Form .................................................................................................................................18

Bid Sheet .................................................................................................................................19

APPENDIX A (Acknowledgement of Receipt Form)...........................................................21

APPENDIX B (Campaign Contribution Disclosure Form)...................................................22

APPENDIX C (Resident Veterans Preference Certification) ................................................25

APPENDIX D (Sample Price Agreement) ............................................................................26

IFB No. 2025-0122-CMO/TJ

RE-BID OFFICE SUPPLIES

IFB No. 2025-0122-CMO/TJ

The Santa Fe County Manager’s Office is requesting bids for the purpose of procuring office

supplies to be used county-wide. Santa Fe County intends to award a multiple source price

agreement pursuant to Section 13-1-153 NMSA 1978. Bids may be held for ninety (90) days

subject to all action by the County. Santa Fe County reserves the right to reject any and all bids in

part or in whole. A completed bid package will be submitted in a sealed container indicating the

bid title and number along with the bidding firm’s name and address clearly marked on the outside

of the container.

All bids must be received by 2:00 PM on Monday, October 21, 2024 at the Santa Fe County,

Purchasing Division located at 102 Grant Avenue, Santa Fe, NM 87501. The Bid Opening will

be held in person via Microsoft Teams by using the link below and meeting number: 240 561

905 623, Passcode: 2Vg958 or by calling (773) 352-2011 meeting number: 687 724 523#. By

submitting a bid for the requested materials and/or services each firm is certifying that their bid is

in compliance with the regulations and requirements stated within this IFB.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

There will not be a pre-bid conference. If you have any questions concerning this IFB, please email

Tammy Jim, Procurement Specialist Senior at tjim@santafecountynm.gov no later than Monday,

October 7, 2024. An addendum will be issued on Friday, October 11, 2024 to those who submit

an Acknowledgement of Receipt Form.

EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of

contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and

mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or

gender identity.

Information for Invitation for Bid documents will be available by visiting the Santa Fe County

website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations

or by contacting Tammy Jim, Santa Fe County Purchasing or by telephone at (505) 986-6370 or

email at tjim@santafecountynm.gov.

BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE

CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County Manager’s Office

Published: September 29th & 30th, 2024

IFB No. 2025-0122-CMO/TJ

BID INSTRUCTIONS

1. All bids will be submitted on the Santa Fe County “Invitation For Bids” forms provided

herein.

2. All bids must be received no later than 2:00 PM on Monday, October 21, 2024 at the Santa

Fe County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, NM 87501.

Mailing Address:

Hand Delivery or by Courier:

Santa Fe County Purchasing Division

Attn: Tammy Jim

PO Box 276

Santa Fe, NM 87504-0276

Santa Fe County Purchasing Division

Attn: Tammy Jim

102 Grant Avenue, 1st Floor

Santa Fe, NM 87501

The Bid Opening will also be held via Microsoft Teams by using the link below and

meeting number: 240 561 905 623, Passcode: 2Vg958 or by calling (773) 352-2011

meeting number: 687 724 523#, in case you are unable to join in-person.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

If a bidder submitting a bid chooses to stay for the bid opening, only ONE (1) person

representing the firm may be in the conference room. If you plan on attending in-person

please email Tammy Jim, Procurement Specialist Senior, at tjim@santafecountynm.gov.

3. Bids must be submitted in a sealed envelope or container and be clearly marked with the

words: Sealed Bid Enclosed, IFB No. 2025-0122-CMO/TJ. Bids that are not submitted in

a sealed envelope or container will not be accepted.

4. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County

Purchasing Division will be the official time of receipt of the bid.

5. All bids will remain sealed until the date and time specified in the “Advertisement” on Page

3 of this bid package.

6. To preclude possible errors and/or misinterpretations, bid prices will be affixed in ink legibly

written or typed. In case of discrepancy, amounts stated in words will be governed.

7. Acknowledgement of Receipt Form

Interested bidders should hand deliver or return by e-mail, by registered or certified mail the

"Acknowledgement of Receipt Form" that accompanies this document (See “Appendix A”) to

have their organization placed on the procurement distribution list. The form should be legibly

completed and signed by an authorized representative of the organization, dated and returned

by close of business on Tuesday, October 8, 2024.

IFB No. 2025-0122-CMO/TJ

The procurement distribution list will be used for the distribution of written responses to

questions and any IFB amendments.

8. Campaign Contribution Disclosure Form

Bidders must complete and submit with their bid the Campaign Contribution Disclosure Form,

“Appendix B”.

9. Double-sided documents

All submitted bids/proposal documents will be double-sided, pursuant to Santa Fe County

Resolution 2013-7, Adopting Sustainable Resources Management Principles, Section 2.A.

Waste Reduction and Reuse… “all documents are to be double-sided, including those that are

generated by outside entities using County funds and by consultants and contractors doing

business with the County”.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

IFB No. 2025-0122-CMO/TJ Re-Bid Office Supplies

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