2025-0101-CMO/BT On-Call Engineering Services
| Location: | New Mexico |
|---|---|
| Posted: | Sep 30, 2024 |
| Due: | Oct 24, 2024 |
| Agency: | Santa Fe County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
|
rfp |
2025-0101-CMO/BT On-Call Engineering Services RFP No. 2025-0101-CMO On-Call Engineering Services (final).pdf |
Attachment Preview
SANTA FE COUNTY
COUNTY MANAGER DEPARTMENT
REQUEST FOR PROPOSALS (RFP)
On-Call Engineering Services
NM Commodity Code(s): 92533 & 92536
RFP NO. 2025-0101-CMO/BT
SEPTEMBER 2025
RFP NO. 2025-0101-CMO/BT
TABLE OF CONTENTS
NO.
PAGE
I.
ADVERTISEMENT .......................................................................................................5
II.
INTRODUCTION ...........................................................................................................6
A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................6
B. SCOPE OF WORK................................................................................................6
C. QUALIFICATONS ...............................................................................................9
D. IMPLIMENTATION OF CONTRACTS............................................................10
E. INSURANCE REQUIREMENTS ....................................................................10
F. PROCUREMENT MANAGER ...........................................................................11
G. DEFINITION OF TERMINOLOGY ..................................................................11
III.
CONDITIONS GOVERNING THE PROCUREMENT...............................................14
A. SEQUENCE OF EVENTS ..................................................................................14
B. EXPLANATION OF EVENTS...........................................................................15
1. Issuance of RFP ..............................................................................................15
2. Pre-Proposal Conference................................................................................15
3. Acknowledgement of Receipt Form Due ..................................................15
4. Deadline to Submit Additional Written Questions ...................................15
5. Response to Written Questions .................................................................15
6. Submission of Proposals ...........................................................................16
7. Proposal Evaluation...................................................................................16
8. Selection of Finalists .................................................................................16
9. Best and Final Offers from Finalists (If applicable) .................................17
10. Oral Presentations by Finalists (If applicable)..........................................17
11. Contract Negotiations ....................................................................................17
12. Contract Award .........................................................................................17
13. Right to Protest .........................................................................................18
C. GENERAL REQUIREMENTS ...........................................................................18
1. Acceptance of Conditions Governing the Procurement.................................18
2. Incurring Cost ................................................................................................18
3. Prime Contractor Responsibility ...............................................................18
4. Subcontractors ...........................................................................................18
5. Amended Proposals...................................................................................19
6. Offerors’ Rights to Withdraw Proposal ....................................................19
7. Proposal Offer Firm ..................................................................................19
8. Disclosure of Proposed Contents ..............................................................19
9. No Obligation ............................................................................................20
10. Termination...............................................................................................20
11. Sufficient Appropriation ................................................................................20
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RFP NO. 2025-0101-CMO/BT
12. Legal Review ............................................................................................20
13. Governing Law .........................................................................................20
14. Basis for Proposal ..........................................................................................20
15. Contract Terms and Conditions .....................................................................20
16. Contract Deviations ..................................................................................21
17. Offeror Qualifications..............................................................................21
18. Right to Waive Minor Irregularities ........................................................21
19. Change in Contractor Representatives.....................................................21
20. Notice.......................................................................................................21
21. County Rights ..........................................................................................21
22. Right to Publish .......................................................................................21
23. Ownership of Proposals ...............................................................................22
24. Electronic Mail Address Recommended .................................................22
25. Preference in Procurement by Santa Fe County ......................................22
26. Double-Sided Documents ........................................................................23
27. Living Wage ............................................................................................24
IV.
RESPONSE FORMAT AND ORGANIZATION ........................................................25
A. NUMBER OF RESPONSES...............................................................................25
B. NUMBER OF COPIES .......................................................................................25
C. PROPOSAL FORMAT .......................................................................................25
1. Proposal Organization ...............................................................................25
2. Letter of Transmittal..................................................................................26
V.
SPECIFICATIONS .......................................................................................................27
A. INFORMATION .................................................................................................27
1. Time Frame ...............................................................................................27
B. EVALUATION CRITERIA ................................................................................27
1. Introduction ...............................................................................................27
2. Specialized Design & Technical Competence ..........................................27
3. Capacity and Capability ............................................................................27
4. Past Record of Performance ......................................................................28
5. Proximity to or Familiarity........................................................................28
6. New Mexico Business Produced Work.....................................................28
7. Amount of Design Produced by New Mexico Business ...........................28
VI.
EVALUATION OF PROPOSALS ...............................................................................28
A. EVALUATION SCORING.................................................................................28
B. EVALUATION PROCESS .................................................................................29
APPENDICES
A. Acknowledgement of Receipt Form....................................................................31
B. Campaign Contribution Disclosure Form............................................................32
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RFP NO. 2025-0101-CMO/BT
C. Preference Certificate ..........................................................................................35
D. Sample Agreement..............................................................................................36
4
RFP NO. 2025-0101-CMO/BT
I. ADVERTISEMENT
SANTA FE COUNTY
ON-CALL ENGINEERING SERVICES
RFP NO. 2025-0101-CMO/BT.
Santa Fe County requests proposals from qualified engineering firms to provide On-Call
Engineering Services for various County Projects. All proposals submitted shall be valid for
ninety (90) days subject to action by the County. Santa Fe County reserves the right to reject any
and all proposals in part or in whole. The County Procurement Manager has determined that it is in
the best interest of the County to issue a multiple award procurement pursuant to NMSA 1978 13-
1-153.
A completed proposal shall be submitted in a sealed container indicating the proposal title and
number along with the Offeror's name and address clearly marked on the outside of the container.
All proposals must be received by 2:00PM on Thursday October 24, 2024, at the Santa Fe
County Purchasing Division, 102 Grant Avenue, (First Floor), Santa Fe, NM 87501. The
submission of Proposals will also be accepted electronically utilizing a DropBox. Please utilize this
link
to
upload
your
proposal
submission.
https://www.dropbox.com/request/n2ZBfg8f0acHiQJ1ciKI
By submitting a proposal for the requested services each Offeror is certifying that it is a qualified
firm and its proposal complies with the requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held at 10:00AM on Tuesday October 8, 2024 online via
Microsoft Teams by using the link provided below meeting number: 297 666 577 768, Passcode:
Yxjtf8 or by calling 733-352-2011 meeting number: 620 929 851# or in person 102 Grant
Avenue, Santa Fe, NM 87501. The Pre-Proposal Conference is not mandatory but highly
recommended.
https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
EQUAL
EMPLOYMENT
OPPORTUNITY: All qualified Offerors will receive consideration of contract(s) without regard to
race, color, religion, sex or national origin, ancestry, age, physical and mental handicap, serious
medical condition, disability, spousal affiliation, sexual orientation or gender identity.
Request for Proposals will be available by contacting Bill Taylor, Procurement Manager, 102 Grant
Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at (505) 986-6373,
or by email at wtaylor@santafecountynm.gov or on our website at
http://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County
Published September 30, 2024
5
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