RFP 2025-071 Preventative Maintenance and Repair for Exercise Equipment for GRRC
| Location: | Virginia |
|---|---|
| Posted: | Dec 26, 2024 |
| Due: | Jan 10, 2025 |
| Agency: | Roanoke County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 2025-071 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 2025-071
|
| Bid Title: |
RFP 2025-071 Preventative Maintenance and Repair for Exercise Equipment for GRRC
|
| Category: | Equipment (small) |
| Status: | Open |
|
Attachment Preview
ROANOKE COUNTY
FINANCE & MANAGEMENT SERVICES DEPARTMENT
PURCHASING DIVISION
REQUEST FOR PROPOSALS
Non Professional Services
RFP # 2025-071
PREVENTATIVE MAINTENANCE AND REPAIR FOR EXERCISE EQUIPMENT FOR
GREEN RIDGE RECREATION CENTER
OPENING DATE: January 10, 2025
OPENING TIME: 2:00 P.M.
The Request for Proposal and related documents may be obtained during normal
business hours from the Purchasing Division, at the Roanoke County Administration
Building, 5204 Bernard Drive SW, Suite 300F, Roanoke, VA 24018. This document may
be viewed and/or downloaded from the County of Roanoke Purchasing Division’s website
at https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the
documents, you may contact Purchasing at (540) 772-2061.
THIS PUBLIC BODY DOES NOT DISCRIMINATE
AGAINST FAITH-BASED ORGANIZATIONS
DATE of RFP: December 26, 2024
Project: 2025-071
Page 1 of 40
RFP for PM and Repair for Exercise Equipment for GRRC
Revised 8/2019
REQUEST FOR PROPOSAL
RFP No. 2025-071
Issue Date: December 26, 2024
Title: Preventative Maintenance and Repair for Exercise Equipment for Green Ridge
Recreation Center
Issued By: County of Roanoke
Roanoke County Administration Building
Purchasing Division
5204 Bernard Drive, SW, Suite 300-F
Roanoke, VA 24018-0798
Phone (540) 772-2061
Email: drago@roanokecountyva.gov
Sealed proposals will be received on or before 2:00 P.M., January 10, 2025 for furnishing the services
and/or items described herein. The time of receipt shall be determined by the time clock stamp in the
Purchasing office.
All questions must be submitted before 5:00 p.m. on January 6, 2025. If necessary, an addendum will
be issued and posted to the County website on the Current Bids/RFP Requests tab at
https://www.roanokecountyva.gov/bids.aspx.
If proposals are hand delivered or mailed, send directly to the Purchasing Division at the address listed
above. If the Roanoke County Administration Building is closed for business at the time scheduled for
the proposal opening, the sealed proposal will be accepted and opened on the next business day of
the County, at the originally scheduled hour.
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.
The County reserves the right to cancel this RFP and/or reject any or all proposals and to waive any
informalities in any proposal.
This section is to be completed by the Offeror and this page must be returned with the proposal. In
compliance with this request for proposal and subject to all terms and conditions imposed herein, which
are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the services
and/or items requested in this solicitation if the undersigned is selected as the successful Offeror.
Unless the proposal is withdrawn, the Offeror agrees that any prices or terms for such proposal shall
remain valid for sixty (60) days after opening. Notices of proposal withdrawal must be submitted in
writing to the Purchasing Division.
Legal Name and Address of Firm:
__________________________________
Date:___________________________________
__________________________________
__________________________________
_______________________ Zip: _______
By:_____________________________________
(Signature in Ink)
Name:__________________________________
(Please Print)
Title:____________________________________
Phone: ____________________________
FAX:___________________________________
Email: _____________________________ Business License# _____________________________
Virginia State Corporation Commission Identification Number: _______________________________
Project: 2025-071
Page 2 of 40
RFP for PM and Repair for Exercise Equipment for GRRC
Revised 8/2019
TABLE OF CONTENTS
REQUEST FOR PROPOSAL NO. 2025-071
Preventative Maintenance and Repair for Exercise Equipment for Green Ridge Recreation
Center
Contents
INTRODUCTION ............................................................................................................ 4
SECTION 1. PURPOSE............................................................................................... 6
SECTION 2. BACKGROUND. ..................................................................................... 6
SECTION 3. INSTRUCTIONS TO OFFERORS. ......................................................... 6
SECTION 4. MISCELLANEOUS. ................................................................................ 9
SECTION 5. PROTESTS........................................................................................... 11
SECTION 6. SERVICES AND/OR ITEMS REQUIRED. ............................................ 11
SECTION 7. EVALUATION CRITERIA. .................................................................... 13
SECTION 8. SELECTION PROCESS. ...................................................................... 14
SECTION 9. COOPERATIVE PROCUREMENT. ...................................................... 15
SECTION 10. INFORMATION ON CONTRACT TO BE AWARDED. ....................... 15
ATTACHMENT A: SAMPLE CONTRACT ................................................................... 16
EXHIBIT 1: SAMPLE CONTRACTOR'S INSURANCE AND BOND REQUIREMENTS .. 29
EXHIBIT 2: SCOPE OF WORK/FEE SCHEDULE .......................................................... 34
ATTACHMENT B: PROPOSAL RESPONSE AND CHECKLIST ................................ 35
Project: 2025-071
Page 3 of 40
RFP for PM and Repair for Exercise Equipment for GRRC
Revised 8/2019
COUNTY OF ROANOKE, VIRGINIA
REQUEST FOR PROPOSAL
FOR
Preventative Maintenance and Repair for Exercise Equipment for Green Ridge Recreation
Center
RFP NUMBER 2025-071
INTRODUCTION
The County of Roanoke, Virginia, on behalf of the Green Ridge Recreation Center is seeking
proposals from qualified Offerors to provide preventative maintenance and repair services to
its exercise equipment.in accordance with all terms, conditions and specifications as set out
in this Request for Proposal (RFP). The RFP and related documents may be obtained during
normal business hours from the Purchasing Division, (540) 772-2061. This document may
be viewed and/or downloaded from the County of Roanoke Purchasing Division’s Current
Bid Opportunities website at https://www.roanokecountyva.gov/bids.aspx. If you have any
problems accessing the documents, you may contact Purchasing at (540) 772-2061 or
drago@roanokecountyva.gov.
Proposals, to be considered and evaluated, must be sealed and received on or before 2:00
p.m. on January 10, 2025 in the Purchasing Division, County of Roanoke, and 5204 Bernard
Drive SW, Suite 300- F Roanoke VA 24018. Proposals appropriately received will be opened
at this time. Proposals received after 2:00 p.m. will not be accepted or considered. The
time of receipt shall be determined by the time clock stamp in the Purchasing Office, or if it
is not working, such time shall be determined by the Purchasing official who is to open the
proposals. Faxed or e-mailed proposals are not acceptable.
Each proposal, one (1) original, marked as such and three (3) copies, marked as such,
must be appropriately signed by an authorized representative of the Offeror, and must be
submitted in a sealed envelope or package. A removable media storage device containing
two (2) digital copies of the proposal, one as submitted, and one redacted to remove all
confidential and proprietary material, must be included in the proposal packet. The
notation “RFP No. 2025-071 Preventative Maintenance and Repair for Exercise
Equipment for Green Ridge Recreation Center” and the specified opening time and date
must be clearly marked on the front of that sealed envelope or package. If the Roanoke
County Administration Building is closed for business at the time scheduled for the proposal
opening, the sealed proposal will be accepted and opened on the next business day of the
County, at the originally scheduled hour.
The County of Roanoke, Virginia, and its officers, employees or agents will not be responsible
for the opening of a proposal envelope or package prior to the scheduled opening if that
envelope or package is not appropriately sealed and marked as specified.
The County of Roanoke, Virginia reserves the right to cancel this RFP and/or reject any or
all proposals, to waive informalities in any proposal, to award any whole or part of a proposal,
Project: 2025-071
Page 4 of 40
RFP for PM and Repair for Exercise Equipment for GRRC
Revised 8/2019
and to award to the Offeror whose proposal is, at the sole discretion of the County of
Roanoke, determined to be in the best interest of the County.
Project evaluation and award will be accomplished in accordance with this RFP and Section
10.9 of the County of Roanoke Procurement Policy & Procedures Manual. If an award of a
contract is made, notification of such award will be posted for public review on the County of
Roanoke Purchasing Division’s website under Current Bid Opportunities at
https://www.roanokecountyva.gov/bids.aspx or you may contact Purchasing directly at (540)
772-2061 to request a copy of the award notification.
Unless the proposal is withdrawn, the Offeror agrees that any prices or terms for such
proposal shall remain valid for sixty (60) days after opening. Notices of proposal withdrawal
must be submitted in writing to the Purchasing Manager.
Inquiries regarding this RFP should be directed to Dawn M. Rago, at (540) 283-8150 or via
email at drago@roanokecountyva.gov. Inquiries for information regarding procurement
procedures and/or proposal submission shall be directed to the Purchasing Division.
Each Offeror is solely responsible for ensuring that such Offeror has the current,
complete version of the RFP documents, including any addenda, before submitting a
proposal. The County is not responsible for any RFP obtained from any source other
than the County. Contact Purchasing by phone at (540) 283-8150, or by email at
drago@roanokecountyva.gov.
Respectfully,
Dawn M. Rago
Senior Buyer
Date: December 26, 2025
Project: 2025-071
Page 5 of 40
RFP for PM and Repair for Exercise Equipment for GRRC
Revised 8/2019
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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