SOUTH TEXAS INTERNATIONAL BOOK FESTIVAL BOOK SALES SERVICES (RFP)

GENESIS GARCIA

BUYER II

GAGARCIA@MCALLEN.NET

BIDS@MCALLEN.NET

NOTICE TO RESPONDENTS

Solicitation Type and Name : Request for Proposals for the Annual South Texas International Book Festival Book Sales Services

Solicitation Number : 08-26-S115-338

Description: The City of McAllen is seeking proposals for a qualified and experienced book vendor to provide comprehensive book sales services for the Annual South Texas International Book Festival

Proposal Submittal Deadline: Proposals addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday , August 27, 2026 at 3:00 p.m., Central Daylight Time (CDT ). All proposals are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy, and/or late proposals shall not be accepted.

Pre-Submittal Conference : City of McAllen, City Hall, Conference Room 2A, 1300 Houston Ave., McAllen, TX 78501 on Wednesday , August 19, 2026 at 10:00 a.m. CDT . Pre-Submittal Conference is also available through virtual  Zoom meeting at https://us06web.zoom.us/j/83601416373pwd=TqWsflNQQQumqE1LXb7vleyOU0fRAd.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 836 0141 6373; Passcode: 111837. Additional Zoom login/meeting information is available in the City’s bidding portal.  All prospective respondents are encouraged to be in attendance. All prospective respondents are encouraged to be in attendance.

To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five thousand dollars ($5,000) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification.

Potential respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number .

The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety ( 90 ) calendar days without taking action .

Applicable Product Categories : 71510 Books, Publications, Textbooks; 71512 Books, Reference; 71530 Display, Exhibit and Promotional Materials; 94655 Inventory Services; 95638 Library Services; 95836 Exhibition/Exposition Management; 96115 Vending.

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT