Supplemental Purchase of Groceries on an Annual Contract

March 25, 2026
INVITATION TO BID
BL048-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers
for the Supplemental Purchase of Groceries on an Annual Contract with four (4) one year options to renew
for various Gwinnett County Departments.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the
BL# and Company Name. Sealed will be received until 2:50 P.M. local time on May 6, 2026, at Gwinnett
County Financial Services - Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.
Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00
P.M. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following link:
https://teams.microsoft.com/meet/23648356752160?p=M3umct5TNawFiylbtI or dial +1 323-676-6170 and
enter Conference ID 822 003 991#. Apparent bid results will be available the following business day on our
website www.gwinnettcounty.com.
Questions regarding bids should be directed to Savannah Anderson, Purchasing Associate II, at
Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than 3:00 pm local time on
April 10, 2026. Bids are legal and binding upon the bidder when submitted. All bids should be submitted
single-sided in duplicate.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in any
open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator
at the Gwinnett County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County
reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best
interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,
conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.
Award notification will be posted after award on the County website, www.GwinnettCounty.com and
companies submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Savannah Anderson
Purchasing Associate II
The following pages should be returned in duplicate with your bid: Bid Schedule, Pages 8-14
References, Page 15
Ethics Affidavit, Page 16

BL048-26 Page 2
SPECIFICATIONS & REQUIREMENTS
I. Scope of Work
The successful supplier(s) will be required to provide groceries as specified within the bid
document for various Gwinnett County departments on an as needed basis.
II. General Information
1. On the Bid Schedule "State in Detail Your Packaging" and be sure to include all
information applicable to each item (for example state weight of each
serving/portion, how many servings per package/box, etc., and the number of boxes,
etc. per case).
2. On the Bid Schedule "Product Grade" be sure to include the U.S.D.A. Grade for each
grocery product.
3. Portions stated on the Bid Schedule under the "Description" are minimum
requirements based on nutritional standards. DO NOT bid any product not meeting
the minimum requirements; to do so may result in rejection of bid.
4. Gwinnett County reserves the right to make "special" or "opportunity buys" as
deemed in its best interest. If such purchase is made, the price of the product will
be less than prices stated in the successful supplier(s) bid.
5. Any supplier submitting a "qualified" bid may be deemed non-responsive. Qualifying
a bid can be, but is not limited to, all or none offers and/or minimum order or
delivery requirements. If awarded and supplier qualifies orders, the County reserve
the right to purchase off contract and/or terminate the contract.
III. Product Packaging & Quantity
1. On each box and/or case delivered to each county facility indicated in the bid
specifications, the name of the distributor and the manufacturer name must be
indicated with the brand name, product code, quantity, and case weight.
Distributor's name is not to cover/disguise manufacturer's information. Failure to
provide labeling with the required information may result in the refusal of delivery,
cancellation of order and/or the return of items that are not in compliance with the
bid specifications at which no additional cost will be incurred by the County. It will
be the responsibility of the successful supplier to incur any additional expense
associated with picking up/replacing non-compliant items with items compliant to
the bid specifications.
2. PRODUCTS THAT ARE OLD, DAMAGED, BENT AND/OR DENTED WILL NOT BE
ACCEPTED. IT WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL SUPPLIER TO
INCUR ANY ADDITIONAL EXPENSE ASSOCIATED WITH PICKING UP/REPLACING
NON-COMPLIANT ITEMS WITH ITEMS COMPLIANT TO THE BID SPECIFICATIONS.
IV. Product and Food Requirements
1. All items bid must meet or exceed the specifications indicated within this bid.
2. All Grocery items must be U.S.D.A. Grade A or U.S. Fancy products. Gwinnett County
reserves the right to request proof of U.S.D.A. quality and refuse delivery on any
grocery products that do not meet this specification.

BL048-26 Page 3
3. Canned foods that are Grade A or U.S. Fancy as defined by the U.S.D.A. means "the
quality of canned product that possess similar variety characteristics, a normal
flavor and odor; good color, are practically free from defects and possess practically
clear liquid and a good character."
4. Frozen food products that are Grade A or U.S. Fancy as defined by the U.S.D.A.
means "the quality of frozen product that possesses similar variety characteristics,
good flavor, tender, good color and are practically free from defects."
5. Items must not exceed a reasonable age upon delivery according to the shelf date.
6. Nutritional Analysis Sheets, including ingredients, along with a copy of the product
label and/or package wrap should be submitted as part of this bid document. Upon
request, failure to submit this information may result in rejection of bid.
V. Equivalent/Alternate Products
1. Equivalent/alternate products may be bid on items where brand name is specified,
provided the quality, grade, and/or performance of the proposed meets or exceeds
the specifications as indicated within the bid specifications for each item. Samples
of alternate products shall be provided upon request as indicated below.
The following should be provided with the bid documents for all alternate/equivalent
items bid:
1. Product identification, including manufacturer and/or distributor's name and
number, brand name, product code, product label, quantity per case, case
weight and item number.
2. Manufacturer's product literature/specifications, including but not limited to
product description, ingredients, nutritional analysis, packaging wrap and/or
product label.
3. Product has been personally investigated and determined that it is equal or
superior in all respects to that specified.
4. Supplier will provide the same guarantee for the equivalent/alternate item as
they would for specified product indicated in the bid documents.
VI. Samples
1. Gwinnett County reserves the right to request samples for evaluation purposes prior
to award.
2. Gwinnett County reserves the right to request samples of any items on the bid
schedule (including all equivalents). This does not mean all items, only certain items
upon request. Samples should be provided within five (5) business days upon
request. It will be the responsibility of the supplier to incur all costs associated with
the samples. Failure to submit samples upon request may result in the line item(s)
being deemed non-responsive or rejection of the bid. A minimum of 5 servings of
each product shall be submitted as a sample. All samples are to be identified and
must include the following:
(FAILURE TO SUBMIT THIS INFORMATION MAY RESULT IN SAMPLES NOT BEING
CONSIDERED FOR EVALUATION.)

BL048-26 Page 4
A. Labeled with product identification label, including manufacturer's
name or brand name, product code, product label, distributor name,
item number as indicated on the bid schedule and case weight. All
products are to be identified by brand and code number.
B. Product literature/specifications, including but not limited to
product description, packaging, ingredients, nutritional analysis,
and product code.
C. Product labels on selected samples will be kept for verification when
shipments are received. See "Delivery" as specified below.
D. All samples used for evaluation purposes must be the same product
that will be provided to the user departments and as indicated on the
bid schedule. Any deviation in products bid without prior County
approval will result in possible rejection and cancellation of order.
E. Samples will not be returned after the evaluation.
VII. Evaluation of Samples
1. The requested sample items will be evaluated and graded by the user departments.
The categories of evaluation will consist of the following: aroma, appearance, color,
texture, tenderness, and flavor.
2. A rating scale of one to five (1-5) will be used as follows: 1=unacceptable,
2=poor, 3=fair, 4=good, and 5=excellent.
3. The evaluation of samples will be taken into consideration for award, which will be
made as indicated within the bid specifications.
VIII. Substitutions
1. Substitutions may be accepted only if the product quality is equal to or exceeds the
current product specifications that were originally bid and is approved by the user
department(s) prior to submitting the substituted item. Gwinnett County shall be the
sole determinant of acceptability of substitutions. Item delivered without
authorization will be rejected.
Gwinnett County reserves the right to purchase outside of this contract and the price
difference will be charged to the supplier if item bid is not available when needed.
2. If providing an approved substitution, pricing, delivery, quantity/packaging, and
invoicing must remain the same as the item originally bid/indicated on the
successful supplier(s) bid documents.
IX. Orders
Orders will be placed directly with the successful supplier by the individual user
departments on an "as needed" basis. Quantities are approximate annual quantities. Orders
are to be filled regardless of quantity and/or dollar amount. All orders must be
accompanied with a packing slip and all orders shipped in error, to be returned, are to be
picked up within five (5) business days of notification.

BL048-26 Page 5
X. Delivery Terms/Invoice
1. Delivery should be coordinated with each user department upon award, as orders
are placed individually by each department and will require delivery to various
facilities and locations as indicated in item XI. Gwinnett County reserves the right to
add or remove locations throughout the life of the contract.
2. All products delivered to Gwinnett County under this contract are subject to
inspection and verification for compliance with bid specifications. Gwinnett County
reserves the right to refuse delivery or return any items received that are not
labeled properly (see Item III, Product Packaging & Quantity), damaged, or not in
compliance with the bid specifications. Any and all non-compliance will be
documented by County personnel and may have a negative impact on suppliers with
this agreement including but not limited to supplier replacement of products,
rejection of shipment, possible cancellation of order and/or re-award of contract
which could negatively impact future awards. All cost incurred to pick up and
correct non-compliant or damaged orders will be the sole responsibility of the
successful supplier.
3. Deliveries will be "F.O.B. Destination" to each location and inside delivery is
required. Supplier shall deliver orders as specified by the department and be
accompanied with a packing slip. All invoices shall reflect the bid number and the
delivery address. It shall spell out the exact description as indicated in the bid
tabulation. Unit pricing per case/box/etc. for each line item should not be extended
beyond two decimal places.
All invoices should show either price per case, box, bag, container, etc..
F.O.B. Point: Item(s) shall be shipped F.O.B. Destination. The seller shall retain title
for the risk of transportation, including the filing for loss or damages. The invoice
covering the items is not payable until all items are delivered and the contract of
carriage has been completed. Unless the F.O.B. clause states otherwise, the supplier
assumes transportation and related charges either by payment or allowance.
4. Delivery Time A.R.O.: Indicate on the attached bid schedule for each item, the
number of calendar days required for delivery, after receipt of order and all pertinent
information necessary from Gwinnett County. Your delivery A.R.O. should not
exceed 72 hours.
5. The Gwinnett Senior Services Center can accommodate up to a 48' trailer. Supplier
must be able to make delivers without causing damage to Gwinnett County property.
If necessary, supplier will need to have a hand truck or other means available to
deliver goods to this facility.
6. Gwinnett county requires that all invoicing against this contract reflect the bid
number. Items ordered from this contract must be invoiced separately from
those items ordered which are not a part of this contract.

BL048-26 Page 6
XI. Delivery Locations
Delivery will be F.O.B. Destination to the following locations:
* Gwinnett County Comprehensive Correctional Complex
750 Hi-Hope Road
Lawrenceville, GA 30043
Contact: Choice Cobb
Phone: 678-407-6028
Delivery Time: Monday-Friday 6:30 a.m. to 2:00 p.m.
* Gwinnett Senior Services Center
567 Swanson Drive
Lawrenceville, GA 30043
Contact: Kenneth Jordan
Phone: 678-277-0973
Delivery Time: Monday-Friday 6:00 a.m. to 2:00 p.m.
* Voter Registrations & Elections
455 Grayson Hwy, Ste 200
Lawrenceville, GA 30046
Contact: Nicola Gordon
Phone: 678-226-7239
Delivery Time: Monday-Friday 8:00 a.m. to 4:00 p.m.
XII. Award
Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an
award as deemed in its best interest. The County reserves the right to award by section, overall low
bid, or by line item if determined that it is in the best interest of the County to award in such manner.
This information should be taken into account when submitting pricing.
ATTENTION: AWARD WILL BE MADE BY COST OF LOWEST UNIT OF MEASURE - BIDS MAY NOT BE
EVALUATED IF THIS PROCESS IS NOT DONE CORRECTLY.
XIV. References
A minimum of three (3) references, where there is similar size and scope of work that has been
completed, should be listed on the attached reference sheet.

BL048-26 Page 7
Example of Calculating Lowest Unit of Measure
LOWEST
UNIT
APPROX. BRAND SIZE UNIT OF
ITEM PRODUCT VENDOR DELIVERY PRICE PER TOTAL
DESCRIPTION ANNUAL NAME BIDDING/ MEASURE
# GRADE PRODUCT A.R.O. CASE/BOX/BA PRICE
QTY & MFG. # QTY/CASE PRICE
CODE G ETC.
PER/
10oz
Catsup, bottle, HEINZ 24 hours $20.00 per
1. 60 cases FANCY bottle/ 25 12345 $.0800/oz $1,200.00
(25)/16 oz/case #2345 case
PER CASE
This was figured:
To find the "Lowest Unit of Measure": ($20.00/cs divided by 25 = .80/bottle divided 10oz = $.08/oz)
PLEASE NOTE: In order to compare bid prices lowest unit of measure must rounded to the fourth decimal place.
Total Price - $20.00 X 60 cases (approximate quantity) = $1,200.00
THE TOTAL PRICE IS DETERMINED BY MULTIPLYING THE COST PER CASE/BOX OR EACH BY THE APPROX. ANNUAL QTY.
NOTE: THE COST OF LOWEST UNIT OF MEASURE (i.e. Cost per OZ.) WILL BE EVALUATED AND USED TO DETERMINE THE AWARDED BIDDER.

BL048-26 Page 8
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID
BID SCHEDULE
SIZE UNIT PRICE
APPROX VENDOR LOWEST UNIT
ITEM BRAND NAME PRODUCT BIDDING DELIVERY PER
ANNUAL UNIT DESCRIPTION PRODUCT OF MEASURE TOTAL PRICE
# & MFG. # GRADE QTY/ A.R.O. CASE/BOX/
QTY CODE PRICE PER
CASE BAG ETC.
SECTION A - FROZEN FOODS
Apple Pies, 10",
8/case (PRE-
1. 7 144 Case /ea $ $
BAKED and PRE-
SLICED)
Pumpkin Pies, 10"
8/case (PRE-
2. 8 96 Case /ea $ $
BAKED and PRE-
SLICED)
Sweet Potato Pies,
10" 8/case (PRE-
3. 9 96 Case /ea $ $
BAKED and PRE-
SLICED)
Pecan Pies, 10"
8/case (PRE-
4. 0 96 Case /ea $ $
BAKED and PRE-
SLICED)
Lemon Cream
5. 3 48 Case Pies, 10" 6/case /ea $ $
(THAW & SERVE)
Chocolate Cream
6. 4 48 Case Pies, 10" 6/case /ea $ $
(THAW & SERVE)
SECTION A - FROZEN FOODS - TOTAL $
COMPANY NAME

BL048-26 Page 9
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID
BID SCHEDULE CONTINUED
SIZE UNIT PRICE
APPROX VENDOR LOWEST UNIT
ITEM BRAND NAME PRODUCT BIDDING DELIVERY PER
ANNUAL UNIT DESCRIPTION PRODUCT OF MEASURE TOTAL PRICE
# & MFG. # GRADE QTY/ A.R.O. CASE/BOX/
QTY CODE PRICE PER
CASE BAG ETC.
SECTION B - CANNED GOODS
Peanut Butter,
smooth, creamy,
7. 300 Case US Grade A, Fancy, /lb $ $
(6) 5 lb.
containers/case
SECTION B - CANNED GOODS - TOTAL $
SECTION C - JUICES, FROZEN AND CANNED
Juice, Apple, 100%
Juice, not blended,
(no sugar added),
MUST be 4 oz.
paper carton, (70)
4 oz.
8. 2,980 Case /oz $ $
cartons/case, no
plastic container
with aluminum
lids, (no artificial
sweeteners,
flavors or color)
COMPANY NAME

BL048-26 Page 10
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID
BID SCHEDULE CONTINUED
SIZE UNIT PRICE
APPROX VENDOR LOWEST UNIT
ITEM BRAND NAME PRODUCT BIDDING DELIVERY PER
ANNUAL UNIT DESCRIPTION PRODUCT OF MEASURE TOTAL PRICE
# & MFG. # GRADE QTY/ A.R.O. CASE/BOX/
QTY CODE PRICE PER
CASE BAG ETC.
Juice, Orange,
100% Juice, not
blended, (no sugar
added), MUST be 4
oz. paper carton,
(70) 4 oz.
9. 1,480 Case /oz $ $
cartons/case, no
plastic container
with aluminum
lids, (no artificial
sweeteners,
flavors or color)
Juice, Orange
/Pineapple, 100%
Juice, not blended,
(no sugar added),
MUST be 4 oz.
paper carton, (70)
10. 1,480 Case 4 oz. cartons /oz $ $
/case, no plastic
container with
aluminum lids, (no
artificial
sweeteners,
flavors or color)
Frozen Juice,
11. 150 Case Apple, Suncup, /oz $ $
4oz., Apple Juice
Frozen Juice,
12. 150 Case Grape, Suncup, /oz $ $
4oz.,
COMPANY NAME