Supplemental Purchase of Janitorial Supplies on an Annual Contract

Location:	Georgia
Posted:	Apr 8, 2026
Due:	Apr 30, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices 79 - Cleaning Equipment and Supplies S - Utilities and Training Services
Solicitation No:	BL049-26 INV
Publication URL:	To access bid details, please log in.

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BL049-26

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.

BID SCHEDULE

March 25, 2026

INVITATION TO BID

BL049-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers

for the Supplemental Purchase of Janitorial Supplies on an Annual Contract with four (4) one year options

to renew for various Gwinnett County Departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Bids will be received until 2:50 P.M. local time on April 30, 2026 at the Gwinnett

County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia

30046. Any bid received after this date and time will not be accepted. The bid opening will be virtual

ONLY. To access the bid opening virtually, visit the following link:

https://teams.microsoft.com/meet/24952025427058?p=AErkbUYrEK6VzkKLqx or dial +1 323-676-6170

and enter Conference ID 516 093 586# Apparent bid results will be available the following business day on

our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Savannah Anderson, Purchasing Associate II, at

Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than Wednesday, April 8,

2026. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful suppliers will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best

rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in

its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Savannah Anderson

Purchasing Associate II

The following pages should be returned in duplicate as your bid:

Bid Schedule, Pages 7-15

References, Page 16

Ethics Affidavit, Page 17

Company: _________________________________________________________________

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REQUIREMENTS

Scope of Work

The successful supplier(s) will be required to provide janitorial products as specified within the bid

documents for the various Gwinnett County departments as requested on an as needed basis during the

contract term. The contract shall commence upon approval by the Gwinnett County Board of

Commissioners for a twelve (12) month period. Pricing and delivery are to remain firm throughout the

initial term of the contract period. No increases will be accepted.

The contract may be renewed for four (4) additional annual (12) month periods providing that pricing

remains firm or there is a pre-approved increase, service is satisfactory, both parties are willing to renew,

and upon approval by the Gwinnett County Board of Commissioners.

II.

General Information

A. During the term of this contract, if successful supplier is unable to provide any products as specified in

the bid document or is providing products below specifications, Gwinnett County reserves the right to

terminate the contract and/or purchase outside of contract. See General Instructions for Bidders,

Terms and Conditions, Delivery Failures.

B. On the Bid Schedule, under the columns “BRAND NAME & MFG. #” and “UNIT & CASE SIZE” be sure to

be specific; include all information applicable to the items (for example: can, box, drum, jug, and how

many units are in each container and the unit size for each). Failure to complete the Bid Schedule in

its entirety may result in rejection of bid.

C. Approximate quantity is per unit as described, not case.

D. It will be the responsibility of each bidder to read each line-item description carefully as described on

the bid schedule and technical specifications, and then appropriately and legibly fill in the information

as requested in each column of the bid schedule. This information will determine your responsiveness

to this solicitation.

E. Manufacturer names, brand names, and product numbers referenced in the following bid documents

are used for the sole purpose of describing and establishing minimum performance and quality levels.

Such references are not intended to be restrictive.

F. Material Safety and Data Sheets (MSDS) should be submitted for each product/item bid if requested

by Gwinnett County.

III.

Product Packaging

A. On each product, box, and/or case delivered to each of the County facilities indicated in the following

bid specifications, the name of the distributor and the manufacturer name must be indicated with the

item/product number, size, quantity, brand name, and case weight. Distributor’s name is not to

cover/disguise manufacturer’s information. Failure to provide labeling with the required information

may result in the refusal of delivery, cancellation of order and/or the return of items that are not in

compliance with the bid specifications at which no additional cost will be incurred by the County. It will

be the responsibility of the successful supplier to incur any additional expense associated with picking

up/replacing non-compliant items with items compliant to the bid specifications.

B. Upon an approved change or substitution of a product by the user department and/or the Purchasing

Division, the successful supplier must submit an MSDS sheet with the new product if requested.

IV.

Product Requirements

A. All products quoted must meet or exceed the technical specifications indicated within this bid. Product

technical specifications and MSDS should be submitted for each product labeled with its

corresponding item number on the bid schedule if requested by the County. These requirements

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establish a minimum performance level and describe features deemed necessary to accomplish

specific tasks.

B. The successful supplier(s) shall supply labels for Gwinnett County to apply to smaller containers when

a larger concentrated size is being used.

Equivalent Products/Alternate Bids

A. Equivalent products and alternate bids are invited on these items provided the quality and/or

performance of the proposed substitution meets or exceeds the specifications as indicated within the

bid specifications for each item. Supplier should provide the same guarantee for the

equivalent/alternate item as they would for specified product indicated in the bid documents.

Supplier should ensure product has been personally investigated and determined that it is equal or

superior in all respects to that specified.

The following must be provided with the bid documents for all alternate/equivalent items bid:

Product identification, including manufacturer’s name and product code, brand name, item

number, container size, product number, and case quantity.

Manufacturer’s product literature/specifications, including but not limited to product

description and Material Safety Data Sheets for each product if requested.

Itemized comparison of alternate product versus product specified.

B. If bidding something other than the product specified in the Bid Schedule, state your packaging

(under the column “UNIT & CASE SIZE”) and brand information (under the column “BRAND NAME &

MFG. #”). Also, state unit price information (for example if the bid specified a certain size container

but is also competitively available in a size very close to what is specified, then the supplier is

encouraged to indicate this substitute information and pricing in addition to the specified item being

bid). All alternate bids made available to Gwinnett County will be evaluated and awarded only when

deemed in the County’s best interest.

VI.

Samples

Gwinnett County reserves the right to request samples for evaluation purposes prior to award.

A. Samples shall be provided upon request within seven (7) business days.

B. It will be the responsibility of the supplier to incur all costs associated with the samples.

C. All samples are to be identified and must include the following:

D. Labeled with product identification, including supplier’s name, manufacturer’s/ distributor name,

product number, brand name, item number as indicated on the Bid Schedule and the Bid Number.

E. Manufacturer’s product literature/specifications, including but not limited to product description, and

Material Safety Data Sheets if requested.

F. All samples used for evaluation purposes must be the same product that will be provided to the user

departments and as indicated on the bid schedule. Quality, quantity per box/case, size, and

performance of product and case weight will be taken into consideration in comparing equivalent items

bid. Samples will not be returned.

G. Failure to submit samples upon request may result in rejection of bid documents.

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VII.

Substitutions

A. No substitutions will be permitted after the award of this bid has been made unless pre-approved in

writing by an authorized Gwinnett County representative. Any substitutions that are received, other than

those items approved/awarded and indicated on the successful suppliers bid documents will result in

possible rejection and cancellation of order. Any approved substitutions must remain at the contracted

price. Gwinnett County reserves the right to purchase outside of this contract and the price difference

will be charged to the supplier if substitution is not approved or if the pricing is not held firm.

1. Prior approval by the user departments and the Purchasing Division is required for any substituted

item to ensure that the substituted products are acceptable by all departments made part of this

bid. Any products provided to any of the user departments without prior approval/authorization will

be returned at the supplier’s expense and deemed non- compliant.

2. The successful supplier agrees not to assign, transfer, or sublet in whole or in part any items

indicated in this bid.

VIII.

Product Variations

Product items described within the bid specifications may be limited to a 4 oz (+/-) variation. If supplier is

not able to bid the specified size as described in the bid specifications an equivalent product/item may be

bid with the exception of the stated variation. Any product bid that exceeds this variation may be deemed

non-responsive.

IX.

Orders

Orders will be placed directly with the successful supplier with a purchase order issued by the individual

user departments on an “as needed” basis. Quantities are approximate annual quantities. Orders are to be

filled regardless of quantity and/or dollar amount. All orders delivered or picked up will require a PO number.

Orders provided without a contract document are not to be considered authorized purchases and may be

subject to non-payment of invoice. All orders must be accompanied by a packing slip and all orders shipped

in error, to be returned are to be picked up within five (5) business days of notification.

XI.

Delivery Terms/Invoice

A. Delivery should be coordinated with each user department upon award, as orders are placed

individually by each department and will require delivery to various facilities and locations as indicated

below in item XII.

B. All products delivered to Gwinnett County under this contract are subject to inspection and verification

for compliance with bid specifications. Gwinnett County reserves the right to refuse delivery or return

any items received that are not labeled properly, damaged, or not in compliance with the bid

specifications. Any and all non-compliance will be documented by County personnel and may have a

negative impact on suppliers with this contract including but not limited to vendor replacement of

products, rejection of shipment, possible cancellation of order and/or re-award of contract which could

negatively impact future awards. All cost incurred to pick up and correct non-compliant or damaged

orders will be the sole responsibility of the successful supplier.

C. Deliveries will be F.O.B. Destination to each location, drop ship only (no inside delivery required).

Supplier shall deliver orders as specified on the issued PO document received and be accompanied

with a packing slip. All invoices shall reflect the bid number, PO document number and the delivery

address. All items ordered from this contract must be invoiced separately from those items ordered

which are not a part of this contract.

F.O.B. Point: Item(s) shall be shipped F.O.B. Destination. The seller shall retain title for the risk of

transportation, including the filing for loss or damages. The invoice covering the items is not payable

until all items are delivered and the contract of carriage has been complete.

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Delivery Time A.R.O.

After receipt of order (PO document) and all pertinent information necessary from Gwinnett County,

please indicate on the attached Bid Schedule for each item, the number of calendar days required for

delivery.

XII.

Delivery Locations

Delivery will be F.O.B. Destination to the following locations: (Gwinnett County reserves the right to

change locations through the life of the contract and locations may be added and deleted.)

Gwinnett County Comprehensive –

Correctional Complex

750 Hi-Hope Road

Lawrenceville, GA 30043

Police Services - Police Headquarters

770 Hi-Hope Road

Lawrenceville, GA 30043

Department of Community Services –

Parks and Recreation Warehouse

352 Hosea Road

Lawrenceville, GA 30046

**Hours of Delivery at this Location should be

Monday – Friday, 7:00 am. – 2:00 p.m.

Department of Support Services

Fleet Management

620 Swanson Drive

Lawrenceville, GA 30043

**Hours of Delivery at this location should be

Monday – Friday, 8:00 am. – 4:00 p.m.

Department of Transportation –

Signal Shop

250 Oak Street

Lawrenceville, GA 30046

Department of Transportation –

Central Warehouse

620 Winder Highway

Lawrenceville, GA 30045

Gwinnett County Detention Center

2900 University Parkway

Lawrenceville, GA 30043

** Hours of Delivery- 7:00 am – 3:30 pm

Department of Water Resources –

Central Warehouse

684 Winder Highway

Lawrenceville, GA 30045

Department of Fire & Emergency Services -

Logistical Support Section

450 Hosea Road

Lawrenceville, GA 30046

Department of Support Services -

Housekeeping/Building Services

75 Langley Drive

Lower Level – Room LL752

Lawrenceville, GA 30046

**Hours of Delivery at this location should be

Monday – Friday, 8:00 am. – 4:00 p.m.

Department of Transportation –

Airport

600 Briscoe Boulevard

Lawrenceville, GA 30046

**Hours of Delivery at this location should be

Monday – Friday, 8:00 am. – 4:00 p.m.

Voter Registrations & Elections

455 Grayson Hwy, Ste 200

Lawrenceville, GA 30046

Contact: Nicola Gordon

Phone: 678-2267-7239

**Delivery Time: Monday-Friday 8:00 a.m. to 4:00

p.m.

XIII.

Award

Award will be based on the correct lowest unit of measure price. Gwinnett County reserves the right to

make award of this bid by line item, by section, or to the overall low responsive and responsible supplier

bidding the majority of items, and/or on the basis of uniformity as deemed in the County’s best interest.

XIV.

Communications

Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or

continue any verbal or written communications regarding a solicitation with any County officer, elected

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Supplemental Purchase of Janitorial Supplies on an Annual Contract

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