NACHC National Health Center TA Needs Assessment Development, Analysis, and Project Management

Location:	Federal
Posted:	Aug 14, 2026
Due:	Sep 11, 2026
Agency:	National Association of Community Health Centers
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

National Health Center Technical Assistance Needs Assessment

Development, Analysis, and Project Management

RFP Released: August 14, 2026

Proposals Due: September 11, 2026

Points of Contact

Subject Matter Content Inquiries: Lacie Emmerich, lemmerich@nachc.org 301-532-0362

Submission Inquiries: NACHC Trainings (training@nachc.org)

Organization Overview

The National Association of Community Health Centers (NACHC) is a national organization supporting

federally qualified health centers and federally qualified health center look-alike organizations (also

known as FQHCs or Community Health Centers) and expanding health care services for the medically

underserved and uninsured. Founded in 1971 to promote efficient, high-quality, comprehensive health

care that is accessible, community-directed, and patient-centered for all, NACHC’s mission and strategic

framework continue to guide our values and priorities as an organization representing the national

health center movement.

Background

NACHC serves as the National Health Center Technical Assistance (TA) Coordination Center, one of three

organizations part of the National Technical Assistance Program (NTAP) funded through a cooperative

agreement by the US Health Resources Services Administration (HRSA) Bureau of Primary Health Care

(BPHC). As part of this cooperative agreement, NACHC is required to coordinate with the 2 other NTAPs,

the Operational Excellence and Clinical Excellence NTAPs, to execute a coordinated National Health

Center TA Needs Assessment. Anticipated assessment fielding will take place between February – April

2027 with report deliverables required by July – October 2027. NACHC seeks a qualified vendor to

support the execution of the 2027 National Health Center TA Needs Assessment, maintaining the

highest standards of accuracy and impact.

Time Period

The time period for initial tasks and services is October 13, 2026, through July 31, 2027.

The time period for additional tasks and services is August 1, 2027, through October 30, 2027, based on

acceptable vendor performance October 2026-July 2027.

Specific assignments and task orders may be issued at any time during this time period, depending on

organizational priorities and emerging needs.

Vendors must maintain sufficient flexibility to respond to assignments initiated at various points

throughout the time period. Vendors may also be considered for continued or future engagements

based on successful performance, ongoing needs, and availability of funds.

RFP Services Desired

Through this RFP, NACHC is seeking a qualified vendor to work closely with NACHC program staff to

execute the web-based, quantitative and qualitative National Health Center Technical Assistance (TA)

Needs Assessment distributed to all funded organizations in the Health Center Program and Federally

Qualified Health Centers (FQHC) Look-Alike (LAL) entities (over 1500 organizations), with a goal of

reaching a 35% health center organizational response rate. The selected vendor will provide project

management, contribute to needs assessment tool development, conduct data analysis, and lead

development of all required reports and deliverables. The vendor must have demonstrated experience

executing quantitative and qualitative assessments on a national scale.

Budget

The estimated budget is approximately $95,500 for deliverables in response to this RFP from time

period October 13, 2026, through July 31, 2027. The estimated budget is approximately $42,500 for

deliverables in response to this RFP from time period August 1, 2027, through October 30, 2027, based

on acceptable vendor performance October 2026-July 2027.

The selected vendor must provide a comprehensive budget based on the ideal methodology and process

used to meet the desired services, scope of work, and deliverables. All costs must be itemized into the

appropriate budget categories and must directly relate to the project activities described in the RFP.

Budget negotiations may occur.

Scope of Work and Deliverables

The selected vendor will support NACHC in executing the National Health Center TA Needs

Assessment, a national, comprehensive, coordinated, and prospective assessment of community

health centers’ TA needs. This includes collaborating with 2 other National Technical Assistance

Program (NTAP) awardees, Primary Care Associations (PCAs), and other TA partners, including

federal officials at HRSA/BPHC.

The following tasks outline the sequential phases of tool development, fielding, quantitative and

qualitative analysis, and reporting the selected vendor will be responsible for delivering across the

contract period.

1. Task 1: General & Project Management (October 2026-October 2027) – Activities

include, but are not limited to:

a. Maintain a shared, detailed project workplan with all project activities and due

dates. Assign responsibilities for project tasks and review/update on a recurring

basis.

b. Develop a centralized feedback management system and/or tool to collect,

consolidate, and track responses efficiently.

c. Provide regular communication of progress or problems with NACHC staff,

including acknowledgement/response to emails within 2 business days unless

otherwise discussed.

d. Meet with NACHC staff by phone or video conference at a minimum on a twice-

monthly basis for 30- 60 minutes with the NACHC project team to discuss the

scope of work, issues, and related solutions to address issues.

e. Participate in needs assessment-related meetings by phone or video conference

on an ad hoc basis (e.g., NTAP workgroup meetings).

f. Conduct ad hoc meetings and email communication as necessary with the NACHC

project team and stakeholders as appropriate.

g. Work closely with NACHC staff to refine the scope of work and deliverables as

needed as the project evolves.

h. Commit to responding to questions and changes from NACHC within one week of

receiving NACHC’s feedback on all fielding materials.

i. Commit to timely submission of invoices and payment-related documentation.

2. Task 2: Tool Revision (October-November 2026) – Collaborate with NTAPs and PCAs to

revise the assessment tool, reflect current and emerging needs, align with BPHC/HRSA

priorities, incorporate structural edits, reduce redundancy, identify additional TA gaps,

and incorporate expanded assessment of health center governance needs. The process

will include:

a. Multiple rounds of review with NACHC, NTAP, and PCA partners.

b. Health center program SME(s) review.

c. A formal review by BPHC/HRSA and satisfying their requested revisions before

final deployment.

3. Task 3: Tool Programming (November-December 2026) - Develop a web-based instrument

utilizing an online survey platform that includes the following features:

a. Functionality to support hover over/click on key words to see definitions or examples.

b. Display and skip logic.

c. Available in at least two languages (plain language editing and language translation of

the assessment tool is not a requirement for this proposal as it will be carried out by

another vendor).

d. Collect a unique respondent identifier.

e. Matches respondent-reported health center names to UDS grant records.

f. Supports direct export to statistical software used for analysis.

g. A 3-5 question feedback/exit section to the full fielding tool to capture bidirectional

feedback on the process and content.

4. Task 4: Pilot Process (December 2026-January 2027) – Pilot the web assessment tool

with a selected group of health centers. Activities will include the following:

a. Develop a written data clean-up, aggregation, and analysis plan for NTAP and PCA

feedback and review. The vendor will commit to responding to questions and changes

from the NTAPs, PCAs, and TA partners within two weeks of submission.

b. NTAP and PCA staff will identify pilot organizations and work with the selected

vendor to set up a process through which to complete the pilot.

c. The selected vendor will then conduct the pilot process to test the assessment’s

content (e.g., for clarity, comprehensiveness), functionality, and user-centered

design (identifying potential technological glitches or issues with the online

platform that might lead to biased responses or other challenges).

d. Conduct a full analysis of pilot data to identify question or issues while the dataset is

small, time is ample, and to prevent complications during the full analysis. Include a test

of the full data pipeline (e.g., export, cleaning, merge with UDS).

e. Analyze results and prepare a 1–3-page report of pilot results, with top level

frequency findings attached as an appendix. This report will include a

documented change log of all revisions to the tool, and recommendations for any

changes to the instrument. In coordination with and under the approval of

NACHC staff, the selected vendor will incorporate all relevant feedback into a

revised instrument.

5. Task 5: Fielding and Communications Strategy (October 2026-April 2027) - Building on

the 31% response rate of the 2024 needs assessment, the selected vendor will coordinate

with the NTAPs, PCAs, and other TA partners by developing a collective communications

strategy. The strategy should include a plan for fielding the needs assessment to all

community health center organizations to reach the goal response rate of 35% of health

centers. Fielding will take place between February-April 2027. Activities include, but are

not limited to:

a. A documented fielding, communications strategy, and action plan to engage all

community health center workforce members (e.g., executive/leadership, front-

line staff, etc.) in ways that ensure a sufficient response rate to provide

meaningful, actionable results.

b. Appropriate communications plan and products to target respondents (e.g., email

message asking them to complete the assessment and why, etc.)

c. Needs assessment promotional materials for all fielding partners (NTAPs, PCAs,

Health Center Controlled Networks, HRSA’s Bureau of Primary Health Care, etc.)

to use to promote the needs assessment and support fielding at various stages

(e.g., promotional flyers and infographics, slides for inclusion at various NTAP

conferences or webinars, e-newsletter scripts, handouts at conferences and

trainings, suggested social media posts, scripts for follow up reminders to non-

respondents, etc.).

d. Development of both personalized and anonymous links to the web-based needs

assessment for all community health center workforce members to be

disseminated via personalized invitations to community health center executive

leadership for whom NACHC has an email address.

6. Task 6: Analysis and Draft Reporting (April-June 2027) – Select NACHC staff is to receive

all identifiable data. The selected vendor will have the use of the data to ensure validity

and conduct analysis under a signed Data Use Agreement provided by NACHC.

a. Refine the written data clean-up, aggregation, and analysis plan for NTAP and PCA

input, feedback, and review. The vendor will commit to responding to questions

and changes from the NTAPs, PCAs, and TA partners within two weeks of

submission.

b. Quantitative analysis of needs assessment results. The quantitative analyses

should include:

i. Data validation checks to ensure accuracy

ii. Topline national findings (frequencies) that indicate most pressing TA

needs

iii. National findings by workforce member type (e.g., executive/leadership

vs. other staff)

iv. State-level findings (topline findings/frequencies)

v. National analysis by key community health center characteristics utilizing

the Uniform Data System (UDS).

vi. Excel-based data codebook made available for NTAP, PCA, and TA

partners

c. Thematic analysis of all open-ended qualitative data to be incorporated into the

final report.

d. Complete and submit draft Final Report and Infographic (June 5, 2027).

7. Task 7: Report Deliverables (July-October 2027) – Vendor will prepare several reports

containing the results of the assessment. Each set of reports can expect 2-4 rounds of

feedback from HRSA, NACHC, and TA partners. All reports must be completed within two

weeks of receiving feedback on draft versions. Reports will include:

a. Final Report: A 5–7-page final written report of needs assessment findings for

public dissemination, plus an appendix of full results (July 1, 2027).

b. 2-Page Infographic Report: Top needs assessment findings based on NACHC

requests for data visualization (July 1, 2027).

c. Webinars/Education Sessions: One webinar or education session including a slide

deck presentation of findings (TBD July 2027).

d. State/Territory Profile Reports: 1–2-page reports of findings from all

states/territories that meet minimum response rate thresholds (previously 15

respondents per state/territory) (August 1, 2027).

e. Special Topic Analyses: Up to 5 ad hoc analyses upon request by NACHC staff or

as recommended by vendor, BPHC, or NTAP partners (e.g., results stratified by

health center look-alikes/public entities, by health center size/geography, or

respondent staff role) (October 1, 2027).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

NACHC National Health Center TA Needs Assessment Development, Analysis, and Project Management

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See also