RFP - New Integrated Library System - 2026
| Location: | Michigan |
|---|---|
| Posted: | Aug 14, 2026 |
| Due: | Aug 25, 2026 |
| Agency: | Wayne State University |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Release Date | Title | Mandatory Pre-Bid? | Pre-Bid Date | Contact | Due Date |
| 08-04-2026 |
RFP - New Integrated Library System - 2026
Microsoft
On-line
Click
Full RFP Information Schedule C - Cost Schedule Schedule E - Detailed Questionnaire Power Point Presentation Prebid Attendance Confirmation (will open during prebid meeting) Addendum #1 - Minutes of the Pre-Bid Meeting held 08-11-2026 New Integrated Library System - Link to Submit Bids |
Optional |
08-11-2026
02:00 pm |
Brittney Mills
(313) 577-3757 brittney.mills2@wayne.edu |
08-25-2026 |
Attachment Preview
Division of Finance and Business Affairs
Request for Proposal
and Specifications for
New Integrated Library System
No part of this publication may be reproduced, transmitted, transcribed,
stored in a retrieval system, or translated into any language in any form
by any means without the written permission of Wayne State University
Wayne State University
Procurement & Strategic Sourcing
August 4, 2026
Division of Finance and Business Affairs
Procurement & Strategic Sourcing
5700 Cass Avenue, Suite 4200
Detroit, Michigan 48202
(313) 577-3734
August 4, 2026
Dear Vendors:
IMPORTANT – PLEASE NOTE: Bid notices will be sent only to those Vendors registered to receive them via our Bid
Opportunities ListServ service. To register, visit http://go.wayne.edu/bids, and click on the “Join our ListServ” link at the top
of the page. Instructions are at the top of the page, and the Computer Software Listserv service is under “Equipment &
Technology Bid Opportunities”.
Wayne State University invites you to participate in its Request for Proposal process to provide New Integrated Library
System, for the Wayne State University Libraries, per the specifications contained herein the Request for Proposal. This
service is expected to commence on January 1, 2029.
We have a bid information package complete with the Request for Proposal and complete specifications available for
downloading from the University Procurement Website at http://go.wayne.edu/bids (include capitalization and underscores)
as of August 4, 2026. When visiting the Website, click on the “Technology / Software.” link in green. Copies of the RFP will
not be available at the pre-proposal meeting.
To participate, it is Optional that you and/or responsible representatives of your organization attend our pre-proposal
conference. For this RFP, the University offers the following Pre-Proposal Options: Virtual. The meeting will be held on
August 11, 2026, 2:00 PM (Eastern - Detroit Time).
Vendors who would like to participate in the pre-proposal meeting via a TEAMS Video Conference or Conference Call, may do
so via the information below:
Microsoft Teams Meeting
On-line or via Conference Call
Pre-Proposal Meeting RFP New Integrated Library System
Need to join from a mobile device but don’t have TEAMS on it?
Visit our website for instruction on adding TEAMS to your device.
Attendance will be taken during the Prebid Meeting. When Pre-proposal Meetings are Optional, nominal scorecard points will
be awarded for attendance.
We hope you can join us at the Optional pre-proposal meeting. Please have a copy of this Request for Proposal for your
reference during the meeting. Should you have any questions or concerns about this invitation, please contact me at (313)
577–3757, or email: RFPTeam3@wayne.edu. Thank you for your interest in doing business with Wayne State University.
Sincerely,
Brittney Mills
Senior Buyer
Enclosure
I. Introduction
RFP: New Integrated Library System
for the Wayne State University Libraries
Page No.(s)
1
II. Information for VENDOR
1
A. General
2
B. Calendar of Events
2
C. Optional Pre-Proposal Meeting
2
D. Examination of the Request for Proposal
2
E. Delivery of Proposals
3
F. Proposal Format
3
G. Proposal Evaluation
4
H. VENDOR Profile, Experience, References and Lost Accounts
4
I. VENDOR Service Plan
5
III. Scope of Work and Project Requirements
6
IV. General Requirements and Guidelines
7
UNIVERSITY PROVIDED SCHEDULES
Schedule A
Schedule B
Schedule C
Schedule D
Schedule E
Proposal Certification, Non-Collusion Affidavit, VENDOR Acknowledgements
Insurance Requirements
Cost Schedule
Summary Questionnaire
University Requirements Questionnaire
VENDOR CREATED EXHIBITS - TO BE SUBMITTED WITH VENDOR PROPOSAL
VENDOR Exhibit 1
VENDOR Exhibit 2
VENDOR Exhibit 3
VENDOR Exhibit 4
Exceptions / Restricted Services
Profile/Experience/References
Service Plan
Sample Management Reports
APPENDICES
Appendix 1
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Wayne State University Map – (see website: http://campusmap.wayne.edu )
New Vendor Set-Up Requirements
WSU Wage Rate Schedules
Drawings
Sample Strategic Source Agreement
1
I.
INTRODUCTION
A. Wayne State University, founded in 1868, is committed to preparing its students to excel in a fast-
paced and interconnected global society. It combines the academic excellence of a major research
university with the practical experiences of an institution whose history, location and diversity make it a
microcosm of the world students will enter when they graduate. The University holds the Highest
Carnegie Foundation classification for research activity. It has 13 colleges and schools and offers more
than 350 academic programs including bachelor’s, master’s and doctoral degrees; post-baccalaureate,
graduate and specialist certificates; and three professional programs (http://wayne.edu/about/).
B. Procurement & Strategic Sourcing is soliciting proposals from qualified professional organizations,
hereafter referred to as VENDOR(s), who specialize in providing New Integrated Library System of
superior quality, at competitive pricing, as described in the Statement of Work section of the Request
for Proposal (RFP). Project must commence on or before January 1, 2029 and be completed by
December 31, 2032.
The contract(s) will be for a three-year period ending on December 31, 2034. Thereafter, the
UNIVERSITY may, at its option, extend the contract, on a year-to-year basis for up to two one-year
periods, through December 31, 2034. VENDORS must state maximum price increases (if any) for
years two and three on Cost Schedule C.
This RFP outlines basic requirements as specified in the Scope of Work section of the RFP (Section III).
Proposals submitted are to be in accordance with the outline and specifications contained in and are to
remain in effect a minimum of 120 days from the date of submission and may be subject to further
extensions as negotiated.
C. The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all
proposals received in conjunction with the RFP. It reserves the right to waive any defect or
informality in the Proposals on the basis of what it considers to be in its best interests. Any proposal
may be rejected, which the UNIVERSITY determines to be incomplete, conditional, obscure, or has
irregularities of any kind. The UNIVERSITY reserves the right to award to the firm, or firms, which in its
sole judgment, will best serve its long-term interest.
This RFP in no manner obligates the UNIVERSITY to the eventual purchase of any products or services
described, implied, or which may be proposed, until confirmed by written agreement, and may be
terminated by the UNIVERSITY without penalty or obligation at any time prior to the signing of an
Agreement or Purchase Order.
D. Expenses for developing and presenting proposals shall be the entire responsibility of the VENDOR and
shall not be chargeable to the UNIVERSITY. All supporting documentation and manuals submitted with
this proposal will become the property of the UNIVERSITY.
E. All questions concerning this Request for Proposal are to be directed to Brittney Mills, Senior Buyer,
Email; RFPTeam3@wayne.edu. The deadline for questions is August 18, 2026, 12:00 noon. Under
no circumstances may a VENDOR contact other individuals at the UNIVERSITY, or its consultants to
discuss any aspect of this RFP, unless expressly authorized by Procurement & Strategic Sourcing to do
so.
II.
INFORMATION FOR VENDOR
A. General
This RFP contains requests for information. VENDORS, however, in responding to this RFP, are
encouraged to provide any additional information they believe relevant. VENDORS are encouraged to
examine all sections of this RFP carefully, in that the degree of interrelationship between sections is
high.
2
B. Calendar of Events
Activity
Formal Release of RFP
Optional Pre-Proposal meeting
Questions due to Procurement &
Strategic Sourcing
Delivery of Proposals are by
electronic submission on August 25,
2026. The link for bid submission will be
posted with the bid details at
http://go.wayne.edu/bids.
Evaluation of Proposals
(clarifications & negotiations)
Announcement of Selected VENDOR
Readiness for Service/Contract
Commencement
Project Completion
Responsibility
Procurement
Procurement /
Evaluation Team (ET) /
VENDORS
VENDORS
VENDORS
Date
August 4, 2026
August 11, 2026
2:00 PM
August 18, 2026, by 12
Noon
August 25, 2026, by 2:00
p.m.
Procurement / ET
Procurement
VENDORS
VENDORS/ET
September 22, 2026
October 5, 2026
January 1, 2029
December 31, 2032
The UNIVERSITY will make every effort to adhere to the above schedule. It is subject, however, to time
extensions at the University’s discretion.
C. Optional Pre-Proposal Meeting
You may attend an Optional Pre-Proposal Meeting on as a condition for submitting a proposal. For
this RFP, the University offers the following Pre-Proposal Options: Virtual.
The meeting will be held on August 11, 2026, 2:00 PM (Eastern - Detroit Time).
Vendors who would like to participate in the pre-proposal meeting via a TEAMS Video Conference or
Conference Call, may do so via the information below:
Microsoft Teams Meeting
On-line or via Conference Call
Pre-Proposal Meeting RFP New Integrated Library System
Need to join from a mobile device but don’t have TEAMS on it?
Visit our website for instruction on adding TEAMS to your device.
During this meeting, we will answer any questions you may have to clarify any ambiguities in this
Request for Proposal. Answers to questions that cannot be answered during this meeting will be put
into an Addendum and emailed to all VENDORS and posted to the University website as soon as they
are obtained. Each proposal submitted shall list all addenda, by numbers, which have been received
prior to the time scheduled for receipt of proposal.
Attendance will be taken during the Prebid Meeting. When Pre-proposal Meetings are Optional,
nominal scorecard points will be awarded for attendance.
Minutes for the Pre-proposal Meeting will be distributed and published on the website as an Addendum.
Vendors are responsible for the information in this and all other Addenda and must acknowledge each
addendum in Schedule D on the second page of the Schedule.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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