RFP 26097-P: Fayette County Comprehensive Plan Five-Year Update

Location:	Georgia
Posted:	Feb 18, 2026
Due:	Mar 12, 2026
Agency:	Fayette County
Type of Government:	State & Local
Category:	99 - Miscellaneous
Publication URL:	To access bid details, please log in.

Request for Proposal 26097-P: Fayette County Comprehensive Plan Five-Year Update

Fayette County, Georgia invites you to submit a proposal for the preparation of a five-year update to the Fayette County Comprehensive Plan.

Proposals will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00p.m., Thursday, March 12, 2026. You may also submit your proposal through the U. S. Postal Service, courier service (e.g. UPS or FedEx) or in person.

Questions Due: 2:00p.m., Wednesday, March 4, 2026

Proposals Due: 3:00p.m., Thursday, March 12, 2026

26097-P RFP

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February 18, 2026

Subject: Request for Proposals 26097-P: Fayette County Comprehensive Plan Five-Year

Update

Gentlemen/Ladies:

Fayette County, Georgia invites you to submit a proposal to provide professional planning

consulting services for the preparation of a five-year update to the Fayette County

Comprehensive Plan, in accordance with the information contained herein.

Questions concerning this Request for Proposals should be addressed to Tamia Carnell, Contract

Administrator, in writing via email to tcarnell@fayettecountyga.gov or fax to (770) 719-5534.

Questions will be accepted until 2:00 p.m., Wednesday, March 4, 2026.

Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The

office telephone number is (770) 305-5420.

Please return your response to the following address:

Fayette County Government

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214

Request for Proposals: 26097-P

Request for Proposals: Fayette County Comprehensive Plan Five-Year Update

Your envelope must be sealed and should show your company's name and address.

Proposals will be received at the above address until 3:00 p.m., Thursday, March 12, 2026,

in the Purchasing Department, Suite 204. The proposals will be opened at this time. Proposals

must be signed to be considered. Late proposals cannot be considered. Faxed or emailed

proposals cannot be considered.

If you download this Request for Proposals from the County’s website, it will be your

responsibility to check the web site for any addenda that might be issued for this solicitation. The

County cannot be responsible for a vendor not receiving information provided in any addendum.

GENERAL TERMS AND CONDITIONS

RFP 26097-P: Fayette County Comprehensive Plan Five-Year Update

1. Definitions:

a. RFP: Request for Proposals.

b. Offeror: A company or individual who submits a proposal in response to this

RFP.

c. Successful Offeror: The offeror that is awarded a contract.

d. Contractor or Consultant: The Successful Offeror, upon execution of the

contract.

e. County: Fayette County, Georgia.

2. Preparation of Offers: It shall be the responsibility of the Offeror to examine

specifications, scope of work, schedule and all instructions that are part of this request for

proposal. Failure to observe any of the instructions or conditions in this Request for

proposal may result in rejection of the offer.

All of the specifications and information contained in this Request for Proposal, unless

specifically excepted in writing by the Offeror and such exceptions being included with

the offer, will form the basis of the contract between the Successful Offeror and the

County. The Offeror should take care to answer all questions and provide all requested

information.

3. Submission of Offers: Offerors must submit their proposal, along with any amendments

issued by the County, in a sealed opaque envelope. Price schedules shall be placed in an

additional opaque sealed envelope, identified as the price schedule, and enclosed in the

sealed envelope with the proposal.

Mail or deliver one original, unbound proposal, signed in ink by a company official

authorized to make a legal and binding offer, four (4) bound paper copies, and a copy on

a flash drive (do not include the Price Schedule on the flash drive) to:

Fayette County Government

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214

RFP Number: 26097-P

RFP Name: Fayette County Comprehensive Plan Five-Year Update

4. Timely Receipt: Offers not received in the Purchasing Department by the time and date

of the scheduled proposal opening will not be considered.

5. Open Offer: To allow sufficient time for a contract to be awarded, the offer, once

submitted and opened, shall remain open for acceptance for a period of at least ninety

(90) days from the date of the opening to the date of award.

6. Corrections or Withdrawals: The Offeror may correct a mistake or withdraw a proposal

before the proposal opening date by sending written notification to the Director of

Purchasing. Proposals may be withdrawn after the opening only with written

authorization from the Director of Purchasing.

7. Defects or Irregularities: The County reserves the right to waive any defect or

irregularity in any proposal received. In case of a discrepancy between unit prices and

extended prices, the unit price will govern unless the facts or other considerations

indicate another basis for correction of the discrepancy.

8. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that

contains trade secrets, an affidavit shall be included with the bid or proposal. The

affidavit shall declare the specific included information which constitutes trade secrets.

Any trade secrets must be either (1) placed in a separate envelope, clearly identified, and

marked as such, or (2) at a minimum, marked in the affidavit or an attached document

explaining exactly where such information is, and otherwise marked, highlighted, or

made plainly visible. See Georgia law at O.C.G.A. § 50-18-72 (A)(34).

9. References: Offerors shall submit with proposals a list of three jobs the Offeror has done

that are of the same or similar nature to the work described herein. For each job listed

include a brief description of the work, a contact person, mailing address, valid telephone

number and the date job was completed.

10. Ethics – Disclosure of Relationships: Before a proposed contract in excess of

$10,000.00 is recommended for award to the Board of Commissioners or the County

Administrator, or before the County renews, extends, or otherwise modifies a contract

after it has been awarded, the Contractor must disclose certain relationships with any

County Commissioner or County Official, or their spouse, mother, father, grandparent,

brother, sister, son or daughter related by blood, adoption, or marriage (including in-

laws). A relationship that must be reported exists if any of these individuals is a director,

officer, partner, or employee, or has a substantial financial interest the business, as

described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of

Ethics).

If such relationship exists between your company and any individual mentioned above,

relevant information must be presented in the form of a written letter to the Director of

Purchasing. You must include the letter with any bid, proposal, or price quote you submit

to the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the County will take

action as appropriate to the situation, which may include actions up to and including

rejection of the bid or offer, cancellation of the contract in question, or debarment or

suspension from award of a County contract for a period of up to three years.

11. Evaluation of Offers: The evaluation of offers and the determination as to acceptability

of services offered shall be the responsibility of the County. Accordingly, to ensure that

sufficient information is available, the Offeror may be required to submit literature,

samples, or other information prior to award. The County reserves the right to obtain

clarification or additional information from any firm regarding its proposal. The County

reserves the right to select a responsive, responsible firm based on best value that is

deemed to be most advantageous to the County. The County further reserves the right to

reject any proposal, or all proposals, and to re-release the request for proposals.

12. Non-Collusion: By responding to this Request for Proposals, the Offeror shall be deemed

to have represented and warranted that the proposal is not made in connection with any

other Offeror submitting a separate response to this request for proposals and is in all

respects fair and without collusion or fraud.

13. Ability To Perform: The Offeror may be required, upon request, to provide to the

satisfaction of the County that he/she has the skill, experience, and the necessary

facilities, as well as sufficient financial and human resources, to perform the contract in a

satisfactory manner and within the required time. If the available evidence is not

satisfactory to the County, the County may reject the offer.

14. Notice to Proceed: The County shall not be liable for payment of any work done or any

costs incurred by any Offeror prior to the County issuing a written Notice to Proceed.

15. Unavailability of Funds: This contract will terminate immediately and absolutely at

such time as appropriated and otherwise unobligated funds are no longer available to

satisfy the obligations of the County under the contract.

16. Payment Terms: The County’s standard payment terms are Net 30. Any deviation from

standard payment terms must be specified in the awarded contract, and both parties must

agree on such deviation.

17. Severability: The invalidity of one or more of the phrases, sentences, clauses, or sections

contained in the contract shall not affect the validity of the remaining portion of the

contract. If any provision of the contract is held to be unenforceable, then both parties

shall be relieved of all obligations arising under such provision to the extent that the

provision is unenforceable. In such case, the contract shall be deemed amended to the

extent necessary to make it enforceable while preserving its intent.

18. Indemnification: The Contractor shall indemnify and save the County and all its officer,

agents and employees harmless from all suits, actions, or other claims of any character,

name and description brought for or on account of any damages, losses, or expenses to

the extent caused by or resulting from the negligence, recklessness, or intentionally

wrongful conduct of the Contractor or other persons employed by or utilized by the

Contractor in the performance of the contract. The Contractor shall pay any judgment

with cost which may be obtained against the County growing out of such damages,

losses, or expenses, but only to the extent such damages, costs and expenses are

adjudicated to have been caused by or resulted from the negligence, recklessness, or

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP 26097-P: Fayette County Comprehensive Plan Five-Year Update

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See also