Notice of Call for Bids: Generator Repair and Maintenance
| Location: | Washington |
|---|---|
| Posted: | May 4, 2026 |
| Due: | May 19, 2026 |
| Agency: | Skagit County |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
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Notice of Call for Bids: Generator Repair and Maintenance
Contractor will provide semi-annual inspections, annual maintenance services, load bank and required preventive maintenance utilizing manufactures recommendations (as required) for the following emergency power supply systems, and any others directed by the Facilities Management Department, as its portfolio changes. It is anticipated that 95% or more of the work will be performed during the Contractor’s normal Business hours; however, emergent response time is required within 24 hours or sooner (if requested). Contractor shall not start work until a schedule has been provided for County Facilities Management and official notice to proceed has been issued. The attached Bid Proposal Form and Certification of Wage Compliance must be received by 11:00 AM on Tuesday - May 19, 2026. County preference is to receive via email with scanned documents attached to epeterson@co.skagit.wa.us , although bids can also be delivered to the receptionist at 1800 Continental Place, Mount Vernon, WA. or mailed to Skagit County Facilities Management, 1730 Continental Place, Mount Vernon, WA 98273. No late proposals will be accepted, and the results will be shared with all vendors that submit a proposal. BID DUE DATE AND TIME:Tuesday, May 19, 2026, at 11:00 a.m., or soon thereafter. QUESTIONS AND ANSWERS: Contractors can submit questions to Eric Peterson via email epeterson@co.skagit.wa.us or phone 360-416-1176. Eric will distribute answered questions to all contractors unless you express an intent to submit a bid. Results posted: https://www.skagitcounty.net/Departments/Rfp/
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Attachment Preview
Skagit County Facilities Management
Eric Peterson, CFM, SFP Facilities Coordinator
1800 Continental Place, Mount Vernon, WA, 98273
Phone (360) 416-1176
Email: epeterson@co.skagit.wa.us
INVITATION TO BID – 05/04/2026
Project Title: Skagit County - Generator Repair and Maintenance
Addresses: As Requested, – Skagit County Facilities & Locations
Contractor will provide semi-annual inspections, annual maintenance services, load bank and required
preventive maintenance utilizing manufactures recommendations (as required) for the following emergency
power supply systems, and any others directed by the Facilities Management Department, as its portfolio
changes. It is anticipated that 95% or more of the work will be performed during the Contractor’s normal
Business hours; however, emergent response time is required within 24 hours or sooner (if requested).
Contractor shall not start work until a schedule has been provided for County Facilities Management and
official notice to proceed has been issued.
The attached Bid Proposal Form and Certification of Wage Compliance must be received by 11:00 AM
on Tuesday - May 19, 2026. County preference is to receive via email with scanned documents attached
to epeterson@co.skagit.wa.us, although bids can also be delivered to the receptionist at 1800 Continental
Place, Mount Vernon, WA. or mailed to Skagit County Facilities Management, 1730 Continental Place,
Mount Vernon, WA 98273. No late proposals will be accepted, and the results will be shared with all
vendors that submit a proposal.
▪ Bid shall include attached Bid Proposal Form and the Certificate of Wage Compliance Form.
▪ See (Exhibit “A”) for reviewing purposes only of the standard Skagit County Vendor Service
Contract Agreement.
▪ Contracted services start June 23, 2026, for two years with an option to extend one additional year.
➢ Contractors can submit questions to Eric Peterson via email epeterson@co.skagit.wa.us or phone 360-
416-1176. Eric will distribute answered questions to all contractors unless you express an intent to
submit a bid. Results posted: https://www.skagitcounty.net/Departments/Rfp/
CONTRACTOR REGISTRATION:
In order to perform public work, the successful Bidder and Subcontractor(s), prior to Contract award, shall
hold or obtain such licenses and registrations as required by State Statutes and Codes, and Federal and local
laws and regulations and applicable city business license.
RIGHT TO ACCEPT OR REJECT:
The County reserves the right to accept a proposal from the bidder submitting the lowest responsible and
responsive bid, to reject any or all bids, revise or cancel the work to be performed, or do the work
otherwise, if the best interest of the County is served thereby. The County also reserves the right to
postpone the bid award for a period of fifteen (15) calendar days after the bid deadline. Protest will be in
accordance with all RCWs as applicable.
Bids can be accepted from contractors on MRSC Rosters or other sources. The MRSC is Skagit County’s
designated Small Works Roster https://mrscrosters.org. Skagit County is an Equal Opportunity and
Affirmative Action Employer. Small, Minority and Women-Owned firms are encouraged to submit bids.
Page 1 of 11
Proposal Form
To: Eric Peterson, CFM, SFP – epeterson@co.skagit.wa.us
Skagit County Facilities Management
1800 Continental Place
Mount Vernon, WA 98273
From: Bidder _________________________________
Address ________________________________
______________________________________________
______________________________________________
Telephone: ______________________________ Email: _________________________________
❖ Contractor’s License Number: _________________________Expiration Date: ________________
❖ Washington Unified Business Identifier (UBI) Number: __________________________________
❖ Federal Tax ID Number: ________________________________________
In active and good standing with:
➢ Washington State Secretary of State's Office: Yes No
➢ Department of Revenue: Yes No
➢ Department of Labor & Industries: Yes No
Project Title: Skagit County - Generator Repair and Maintnenance
Addresses: As Requested – Skagit County Facilities & Locations
Contractor will provide semi-annual inspections, annual maintenance services, load bank and required
preventive maintenance utilizing manufactures recommendations (as required) for the following emergency
power supply systems, and any others directed by the Facilities Management Department, as its portfolio
changes. It is anticipated that 95% or more of the work will be performed during the Contractor’s normal
Business hours; however, emergent response time is required within 24 hours or sooner (if requested).
Contractor shall not start work until a schedule has been provided for County Facilities Management and
official notice to proceed has been issued.
Brand
MTU
Kohler/Rehiko
Kohler
CAT
ONAN
Model
DS00230
150REOZJF
230RE02JD
C18
250 DFM
Serial #
33692-1-1-0911
3379GMNN0006
2230003
NAW00263
I820632812
Address
14104 Ovenell Rd, Burlington, WA
45821 Railroad Street, Concrete, WA
1800 Continental Pl, Mount Vernon, WA
201 Suzanne Lane, Mount Vernon, WA
600 S 3rd Street, Mount Vernon, WA
Scheduled
Maintenance
Annual Service
Annual Service
Annual Service
Semi & Annual
Annual Service
Page 2 of 11
ONAN
ONAN
Cummins
CAT
250 DFAC
300 DQHAB
C150 D6D
C18
A990849350
B080160328/A
F210944079
T3402947
700 S 2nd Street, Mount Vernon, WA
2911 E College Way, Mount Vernon, WA
1420 State Route 20, Sedro Woolley, WA
1430 State Route 20, Sedro Woolley, WA
Annual Service
Semi & Annual
Semi & Annual
Semi & Annual
Scheduled Checks - (Per Manufacturers Specifications)
Air Intake and Exhaust System:
• Check and clean crankcase breather, rain cap and flex pipe
• Change Air Filter and inspect air induction piping, connections
• Drain condensation from traps
• Inspect the exhaust system, turbocharger, and muffler
• Visually check for leaks, holes, restrictions, and loss connections/clamps
Cooling System:
• Antifreeze, coolant conditions concentration and DCA Level
• Condition of tension of belts
• Condition of all hoses and connection for leaks
• Ensure motor-operated louvers are working properly
• Inspect coolant heater, pump, lines, connections, and sacrificial plugs (if applicable)
• Pressure testing (if required)
• Radiator air restrictions
Electrical System and Generator:
• * Inspect battery, charger, wiring and alternator
• Inspect the AC wiring, exciter stator and accessories
• Inspect the DC electrical system, control panel and accessories
• Inspect switchboard lighting, bulbs, gauges, and indicators
• Inspection block heater is working (if applicable)
• Over speed switch (if applicable)
• Review meters for proper operation
• Specific gravity of battery liquid
Fuel System:
• Change Fuel Filter and check fuel system hoses and connectors for leaks.
• Conduct fuel test (if requested)
• Fuel transfer pumps
• Governor Linkage
• Proper fuel levels and tank condition
General Maintenance:
• * Change Oil and Filter (Per Manufactures Specifications for oil).
• Change Spark Plugs, wires (Per Manufactures Specifications for spark plugs)
• Check engine protective devices, covers and doors lubricating (as needed)
• Check for oil leaks, inspect lubrication systems hoses and connectors.
• Check proper setup and function of scheduled weekly 15-minute exercise clock. Systems should be
maintained in accordance with NFPA 110, Standards for Emergency and Standby Power Systems.
• General glean-up of generator area free of dirt, dust and debris.
• Inspect engine mounts
• Inspect drive belts
• Inspect end bearings and pulley’s
Page 3 of 11
• * Load Test Annually only (4) CAT C18 in Mount Vernon, CAT C-18 in Sedro Woolley, Onan 300
DQHAB, Cummins C150 D6D & – Per Manufactures Specifications including documenting results
with information provided to Skagit County. Completed utilizing a portable load bank.
• Upgrade of controller firmware to latest version (if applicable) at no additional cost to the County.
Engine Running (record the following):
• AC Output
• Alarms
• Amps Under Load
• Alternator Output
• Frequency
• Leaks verify systems are operationally intact
• Oil Pressure
• Voltage Regulator
After Engine Test:
• Check all control switches in “AUTO” & circuit breakers closed
• Check start switch is “AUTO”
• Inspect Automatic Transfer Switches (ATS) & clean cabinets
Additional Notes:
1. Contractor will notify customers twenty-four (24) hours prior to conducting maintenance on
generators.
2. Any identified discrepancies identified during the annual service, semi-annual service and load bank
testing shall be documented in a report outlining corrective actions required, parts, labor, materials or
additional cost for repair and authorization to Skagit County Facilities Management Department.
3. Once routine annual service, semi-annual services, and load back testing is complete provide a detailed
report of all maintenance actions completed to Facilities Management Department.
4. All generator hazardous waste materials will include proper disposal/recycling of all used oils,
lubricates, coolants and filters.
5. *Normal generator operation hours generally do not exceed the manufacturer’s recommended
interval for oil changes. This agreement assumes normal operation conditions throughout the year
and entities the customer to one (1) oil change per year. In the event the customer requires more
than one oil change with a contract cycle, customer will be billed on time, materials and subject to
any discounts.
6. *Batteries are a consumable item that will need to be replaced during the life of the unit with
typical life expectancy of 3 years (plus). Batteries will be replaced as needed due to age and/or
capacity. County will be billed automatically if a replacement is needed at the lowest price.
7. Skagit County Facilities Management will be invoiced for inspections listed above, which will be
the complete cost (inspection, certification, material & labor) associated with any inspection of
systems at select facilities.
8. (If applicable): Payment & Performance bonds are required for all contracts above $5000. If contract
value is below $150,000, Contractor may elect to use 10% retainage in lieu of the bonds per RCW
39.08.010. This retainage would be in addition to mandatory 5% retainage requirements for all public
works contracts great than $35,000 per RCW 60.28.011.
Page 4 of 11
COMPENSATION
Generator
MTU - DS00230
$
14104 Ovenell Rd, Burlington
Kohler/Rehiko - 150REOZJF (150KW) $
45821 Railroad Street, Concrete
Kohler - 230RE0ZJD
$
1800 Continental Pl, Mount Vernon
CAT - C18 (600KW)
$
201 Suzanne Lane, Mount Vernon
Onan - 250-DFM
$
600 S 3rd Street, Mount Vernon
Onan - 250-DFAC
$
700 S 2nd Street, Mount Vernon
Onan - 300-DQHAB
$
2911 E College Way, Mount Vernon
Cummins - C150 D6D
$
1420 St Rt 20, Sedro Woolley
CAT - C18 (600KW)
$
1430 St Rt 20, Sedro Woolley
Sub Total $
Annual Full Semi-Annual Inspection 2 Hr. Load Bank Test
Service
$
$
$
$
$
$
$
$
$
$
Labor & Repair Rates (Not applicable for annual, semi or load back testing inspections):
Vendor Services
Straight Work Time
Overtime Work Time
Sunday and Holiday Work Time
Complete Trip Charge (if applicable)
@ Per Hour
Cost
1
$
1
$
1
$
$
Unit Price Mark-Up for Materials: The mark-up rate is for the total material cost in a task order. The markup will
cover project overhead, general company overhead, profit and another cost incurred to supply the materials.
Vendor Services
Material (Cost plus %)
Material (Cost plus %)
Material (Cost plus %)
Material (Cost plus %)
$0.01 - $100.00
$100.01 - $500.00
$500.01 and $1,000.00
$1,000.01 and Up
Percentage
%
%
%
%
Warranty Information:
Vender Services
Warranty Length on - Repairs
Warranty Length on - New Installation
Unit Price Mark-Up for Rental Equipment and Services:
Time
_______________
_______________
Page 5 of 11
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