IFB 2026-0322-PW_JL Heavy Equipment Lease Rental and Purchase Services

Location:	New Mexico
Posted:	May 4, 2026
Due:	Jun 11, 2026
Agency:	Santa Fe County
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

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SANTA FE COUNTY

PUBLIC WORKS DEPARTMENT

INVITATION FOR BIDS

IFB No. 2026-0322-PW/JL

Heavy Equipment Lease, Rental, and Purchase Services

May 2026

SANTA FE COUNTY

Table of Contents

BIDDING DOCUMENTS

Advertisement for Bids ................................................................................................................. 2

Bid Instructions.............................................................................................................................3

Bid Proposal ...............................................................................................................................11

Bid Sheets / Pricing Sheets................................................................................................... 12-14

APPENDICES

A. Acknowledgement of Receipt of Invitation to Bid Form......................................................16

B. Campaign Contribution Disclosure Form .............................................................................17

C. Resident Veterans Preference Certification ...........................................................................20

D. Equipment Specifications .....................................................................................................21

E. Sample Agreement ................................................................................................................29

INVITATION FOR BID

Heavy Equipment Lease, Rental, and Purchase Services

IFB No. 2026-0322-PW/JL

The Santa Fe County Public Works Department requests sealed bids from licensed and insured vendors to

provide Equipment Lease, Rental, and Purchase of Heavy Equipment Services for Public Works operations,

subject to funding availability and County approval, including the furnishing of heavy construction and

maintenance equipment on an as-needed basis to support County operations, roadway maintenance,

infrastructure improvements, and public works projects throughout Santa Fe County.

A completed bid package must be submitted in a sealed container indicating the bid title and number

along with the bidding firm’s name and address clearly marked on the outside of the container. All bids

must be received by 2:00 PM on Thursday, June 11, 2026, at the Santa Fe County Purchasing

Division located at 102 Grant Avenue, Santa Fe, NM 87501. By submitting a bid for the requested

materials and/or services each firm is certifying that their bid is in compliance with the regulations and

requirements stated within this IFB.

A NON-MANDATORY Pre-Bid Meeting will be held at 10:00 AM (MDT) on Tuesday, May 12, 2026, via

Microsoft Teams. Please use the Teams link provided below, meeting number 264 540 240 700 81, passcode

WH6aK9z4, or join by phone at (773) 352-2011, conference ID 222 108 81#. Attendance is not mandatory but

is highly recommended https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting.

EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of

contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental

handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity.

Information on Invitation for Bid Documents will be available by visiting the Santa Fe County website

at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by

contacting Jack Love, Santa Fe County Purchasing, by telephone at (505) 986-6209, email at

jalove@santafecountynm.gov.

Santa Fe County Public Works

Publish: May 3-4, 2026

BID INSTRUCTIONS

Bids are requested by Santa Fe County Public Works Department for Heavy Equipment Lease, Rental,

and Purchase Services on an as-needed basis to support roadway maintenance, construction support

activities, emergency response, snow removal, drainage work, and other County operations throughout

Santa Fe County. Bids may be held for ninety (90) days subject to all action by the County. Santa Fe

County reserves the right to reject any and all bids in part or in whole.

The bids shall be based upon the material descriptions, units, and estimated quantities shown on the

attached bid sheets. Final payment will be made upon quantities completed in accordance with the

specifications, measured and accepted by the County, paid at the unit prices contained in the bid.

The Contractor shall furnish all labor, operators (if requested), transportation, maintenance, fuel,

supervision, and equipment necessary to provide the requested services in accordance with the IFB

requirements and specifications. The bid shall include all permits, fees, overhead and profit, and

incidental costs in the bid amounts. All applicable taxes shall not be included in the bid amounts.

All applicable laws and ordinances and the rules and regulations of all authorities having jurisdiction

over the project shall apply to the Contractor and all agreements between the Contractor and the County.

1. LOCATION AND DESCRIPTION OF WORK:

The Santa Fe County Public Works Department is requesting sealed bids from qualified vendors to

provide Heavy Equipment Lease, Rental, and Purchase Services on an as-needed basis for County

operations.

Services may include the lease or short-term rental of heavy equipment and related machinery, with or

without operators if requested by the County, to support roadway maintenance, drainage improvements,

snow removal, emergency response, construction support, and other public works activities. Services

may also include the direct purchase of equipment items when determined to be in the best interest of

the County and subject to available funding.

Equipment may be required at various County facilities, maintenance yards, roads, and project locations

throughout Santa Fe County, New Mexico. Delivery locations and rental durations shall be identified

by the County at the time of each request or purchase order.

Equipment categories may include, but are not limited to:

Motor Graders

Backhoes

Wheel Loaders

Excavators

Dozers

Dump Trucks

Rollers

Water Trucks

Skid Steers

Other related heavy equipment

Santa Fe County intends to establish one or more price agreements with responsive and responsible

bidders to ensure equipment availability and timely service when needed.

2. TIME AND PLACE OF RECEIVING AND OPENING BIDS: The date, time, and

location for receipt and opening of bids are set forth in the Advertisement for Bids. Any

bid received after the stated deadline will not be considered and may be returned unopened.

3. SPECIFICATIONS: Equipment furnished under this IFB shall be in safe operating

condition, properly maintained, clean, and suitable for intended use. All equipment shall

comply with applicable federal, state, and local safety requirements. Additional

specifications may be identified in the bid sheets or purchase order. Refer to Appendix D

for detailed equipment specifications.

4. CONTRACT TIME: CONTRACT TIME: The initial term of this Agreement shall be four (4)

years from the date of execution. The County may, at its sole discretion, renew the Agreement for

up to three (3) additional two (2) year terms, for a total term not to exceed ten (10) years. Renewal

is subject to County approval and the availability of funding.

5. COPIES OF BIDDING DOCUMENTS: The Invitation for Bid Documents will be

available by visiting the Santa Fe County website at

https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by

contacting Jack Love, Santa Fe County Purchasing, by telephone at 505-986-6209, email

at Jalove@santafecountynm.gov.

Bidders shall use complete sets of Bidding Documents in preparing bids; neither the County

nor the Purchasing Division assumes responsibility for errors or misinterpretations resulting

from the use of incomplete sets of Bidding Documents.

6. PRE-BID CONFERENCE: A NON-MANDATORY Pre-Bid Meeting will be held 10:00

AM (MDT) on Tuesday, May 12, 2026, via Microsoft Teams.

7. BIDDER’S REPRESENTATION: By submitting a bid the bidder represents that: a) the

bidder has read and understands the Bid Documents and Contract Documents; b) the bid is

made in compliance with the Bid Documents and Contract Documents; c) The bidder has

become familiar with local conditions under which the Work is to be performed, and has

correlated the bidder’s personal observations with the requirements of the proposed Contract

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

IFB 2026-0322-PW_JL Heavy Equipment Lease Rental and Purchase Services

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