Facilities: JFK Colisseum ChillerPlant Replacement Project

Timothy J. Clougherty Commission
Public Works Director Kathleen Sullivan, Chair
Arthur Gatzoulis, Co-Chair
Owen P. Friend-Gray, P.E.
Mark MacKenzie
Deputy Public Works Director
Amber Nicole Cannan
CITY OF MANCHESTER
Department of Public Works -
Facilities
Request for Design-Build Proposal (RFP-DB)
JFK COLISEUM CHILLER PLANT REPLACEMENT
FY27
Issuing Agency:
Facilities Division
Department of Public Works
City of Manchester, NH
Issue Date: October 2, 2026
Request For Proposal (RFP DB) Due
: Friday, October 23 at 2:00pm
RFP DB #2600032
Contact Person:
Josh Gagne
Chief of Facilities
Direct: 603-792-5304
Office: 603-624-6444
jgagne@manchesternh.gov

1. Purpose
The City of Manchester, New Hampshire, through the Department of Public Works, Facilities
and Parks & Recreation Divisions is inviting the prequalified commercial mechanical
contractors, selected through RFQ #2600032, to submit a Request for Design-Build Proposal
(RFP DB) to the Public Works Department, Front Desk Reception, Facilities Division, 475
Valley Street, Manchester, New Hampshire, on or before Friday, October 23 @ 2:00 PM, For the
following:
JFK Coliseum Chiller Plant Replacement: Project # 2600032
Proposals received after the date and time stated above will not be opened or accepted. All
proposals must be submitted in a sealed envelope and clearly marked in the lower left-hand
corner "Mechanical Room Upgrades at the JFK Coliseum Chiller Plant Project Number
2600032". Sealed Bids will be opened and publicly read aloud after the specified closing time.
All interested parties are invited to attend the bid opening. No bid shall be withdrawn for a
period of sixty (60) days after the opening of bids without the written consent of the Department
of Public Works.
This Design-Build Project involves the design and replacement of the chiller plant at the City's
JFK Coliseum. Project physical work to begin on or about April 15, 2026 and be completed by
August 15, 2026. Project work consists of design, disconnection of utilities, demolition of
electrical and mechanical equipment. New concrete equipment pads for compressors, new
compressors, cooling tower, mechanical piping, pumps, electrical switchgear panels and 208-volt
wiring. New glycol tank and pumps. Connection of equipment to the City's BMS systems, with
provisions for project management, delivery of equipment, materials, installation, quality control
and warranty as specified in the RFP.
The City will enter into a written contract utilizing a completed and executed contract for small
projects (exhibit F) and issue a purchase order to the selected contractor who will be responsible
for completing all aspects of the project as defined in this RFP. The city has funding in place to
start with the design by the selected contractor in early November 2026. The contractor will
conduct a thorough review of all the requested work and must take responsibility for the entire
contract, scope of work as detailed in the RFP and provide the City with a two-year warranty
starting once all work is 100% completed, including any punch list items, and approved by the
owner. The start date is to be coordinated with the owner but assumed to be around mid-April
2027 with all major materials on site. The Owner will partially occupy (general maintenance and
events) the existing facility during this timeframe and the contractor will need to anticipate the
operating schedule.
A 10% Bid Bond for the base bid amount from an authorized bonding agent is required to be
submitted with the bid.

A onetime only, mandatory, pre-bid walkthrough for prequalified contractors is scheduled for
Thursday, October 8 2026 at 10:00 AM, at the JFK Coliseum located at 303 Beech Street,
Manchester, NH. Questions or comments regarding this proposal shall be directed in writing via
email only to Josh Gagne jgagne@manchesternh.gov and received no later than 5:00 PM on
Monday, October 19 2026. All questions and responses pertaining to this proposal and/or any
amendments will be emailed to all the prequalified contractors by 11:00 AM on Tuesday,
October 20 2026. In addition, any addendums must be acknowledged in the submitted proposal.
Liquidated Damages. If the mechanical room work is not fully operational, substantially
completed and manufacturing ice by 5:00 PM on August 15, 2027 the City will impose a fee of
$1000 per day as liquidated damages. This liquidation fee will be deducted from any retainage
and or other fees owed to the contractor.
Selection of the successful bidder will be in accordance with Chapter 39: Procurement Code of
the City of Manchester, Code of Ordinances. The Chief of Facilities reserves the right to waive
any irregularities, reject any or all bids, and to accept the bid that appears to be in the best
interest of the City. Failure to submit all information called for may be sufficient for
disqualification. The Department of Public Works reserves the right to extend the contract for a
period of up to three years, to the successful bidder or bidders after the issuance of a contract or
purchase order.
Josh Gagne
Chief of Facilities