Annual Contract for Tarrant County Branded Products
| Location: | Texas |
|---|---|
| Posted: | Jan 17, 2025 |
| Due: | Feb 13, 2025 |
| Agency: | Tarrant County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | F2025067 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Invitation for Bid |
| Status | Issued |
| Number | F2025067 (Annual Contract for Tarrant County Branded Products) |
| Issue Date & Time | 1/17/2025 07:30:00 AM (CT) |
| Close Date & Time | 2/13/2025 02:00:00 PM (CT) |
| Question Cut Off Date | 1/31/2025 12:00:00 PM (CT) |
| Notes |
Tarrant County is seeking bids to establish an annual agreement to purchase promotional products for the County on an as needed basis throughout the year for any department.
1. CONTRACT TERMS: Vendor(s) will be awarded
a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.
|
| Name | Julie Nichols, Senior Buyer |
| Address |
100 E Weatherford St
Suite 303 Fort Worth, TX 76196-0103 USA |
| Phone | (817) 884 x1133 |
| Fax | (817) 884 x1133 |
| jmnichols@tarrantcountytx.gov |
Bid Documents
| Document name | Format | |
|
||
|
Bid Invitation
|
Acrobat / PDF |
Bid Attachments
| File Name | Description | File Size |
|
||
|
TC_General_Terms_and_Conditions091724.pdf
|
Tarrant County General Terms and Conditions (9/17/2024) | 89 KB |
|
TC_Special_Terms_and_Conditions_Standard091724.pdf
|
TC_Special_Terms_and_Conditions_Standard(09/17/2024) | 81 KB |
|
TC_HUB_Policy053123.pdf
|
Tarrant County HUB Policy (5/31/23) | 201 KB |
|
F2025067 - Technical Specifications.pdf
|
F2025067 - Technical Specifications | 176 KB |
Attachment Preview
F2025067
Annual Contract for Tarrant County Branded Products
Issue Date: 1/17/2025
Questions Deadline: 1/31/2025 12:00 PM (CT)
Response Deadline: 2/13/2025 02:00 PM (CT)
Contact Information
Contact: Julie Nichols, Senior Buyer
Address: Purchasing
100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103
Phone: (817) 884 x1313
Fax: (817) 884 x1313
Email: jmnichols@tarrantcountytx.gov
Page 1 of 28 pages
Deadline: 2/13/2025 02:00 PM (CT)
F2025067
Event Information
Number:
F2025067
Title:
Annual Contract for Tarrant County Branded Products
Type:
Invitation for Bid
Issue Date:
1/17/2025
Question Deadline: 1/31/2025 12:00 PM (CT)
Response Deadline: 2/13/2025 02:00 PM (CT)
Notes:
Tarrant County is seeking bids to establish an annual agreement to purchase
promotional products for the County on an as needed basis throughout the year for
any department.
1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract,
effective from the date of award or notice to proceed as determined by the Tarrant
County Purchasing Department. At Tarrant County’s option and approval by the
Vendor, the contract may be renewed for two (2) additional twelve (12) month
periods, as further explained in Renewal Options. Prices must remain firm for the
entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to
renew the contract of the Vendor for two (2) additional twelve (12) month periods,
provided such option is stipulated and agreed upon by both parties. If Tarrant County
exercises the right in writing, the Vendor must update and submit any documents
required during the initial solicitation by no later than thirty (30) calendar days prior to
the commencement of the option period. Required documents must be in force for
the full period of the option. If the updated documents are not submitted by the
Vendor in complete form within the time specified, Tarrant County may rescind its
option or seek a new solicitation.
Billing Information
Contact: Accounts Payable
Address: Auditor's Office
Administration
506
100 E Weatherford St
Suite 506
Fort Worth, TX 76196-0103
Phone: (817) 884 x1205
Fax: (817) 884 x1104
Email: sap-invoices@tarrantcounty.com
Page 2 of 28 pages
Deadline: 2/13/2025 02:00 PM (CT)
F2025067
Bid Activities
Virtual Pre-Bid Conference
1/28/2025 2:00:00 PM (CT)
All Bidders are encouraged to attend a Pre-Bid GoToMeeting Video Conference to be held:
DATE: TUESDAY, JANUARY 28, 2025
TIME: 2:00 P.M., CST
RSVP: Vendors planning to attend the Pre-Bid Conference must RSVP to BidQuestions-RSVP@tarrantcountytx.gov by
5:00 p.m., CST, Monday, January 27, 2025. In the email, state your company name, names of attendees, an email
address and phone number for each attendee, and reference the solicitation for which you are RSVPing. Confirmed
receipt by Tarrant County of this email is required. After the RSVP deadline, a GoToMeeting invitation will be sent to
participants.
Questions from bidders will be addressed at the pre-bid conference. Any vendor who submits a bid without attending
the scheduled pre-bid conference does so at his own risk. Such applicant who submits a bid and does not attend the
scheduled pre-bid conference waives any right to assert claims due to undiscovered conditions.
Bid Attachments
TC_General_Terms_and_Conditions091724.pdf
Tarrant County General Terms and Conditions (9/17/2024)
TC_Special_Terms_and_Conditions_Standard091724.pdf
TC_Special_Terms_and_Conditions_Standard(09/17/2024)
TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23)
F2025067 - Technical Specifications.pdf
F2025067 - Technical Specifications
Download
Download
Download
Download
Requested Attachments
Diversity Certification(s)
Please upload.
W9 Form
Please upload.
Image of Plastic Pen
(Attachment required)
Please up-load an image of the Plastic Pen you bid for line item #1.
Image of Metal Pen
(Attachment required)
Please up-load an image of the Metal Pen you bid for line item #2.
Image of Pocket Can Holder
(Attachment required)
Please up-load an image of the Pocket Can Holder you bid for line item #3.
Image of Waist Pack
(Attachment required)
Please up-load an image of the Waist Pack you bid for line item #4.
Page 3 of 28 pages
Deadline: 2/13/2025 02:00 PM (CT)
F2025067
Image of Stress Ball
(Attachment required)
Please up-load an image of the Stress Ball you bid for line item #5.
Image of Ceramic Mugs
(Attachment required)
Please up-load an image of the Ceramic Mugs you bid for line item #6.
Image of Plastic Cups
(Attachment required)
Please up-load an image of the Plastic Cups you bid for line item #7.
Image of Plastic Bags
(Attachment required)
Please up-load an image of the Plastic Bags you bid for line item #8.
Image of Insulated Tote
(Attachment required)
Please up-load an image of the Insulated Tote you bid for line item #9.
Retractable Lanyard
(Attachment required)
Please up-load an image of the Retractable Lanyard you bid for line item #10.
Image of Round Retractable Badge Holder
(Attachment required)
Please up-load an image of the Round Retractable Badge Holder you bid for line item #11.
Image of Sticky Pad
(Attachment required)
Please up-load an image of the Sticky Pad you bid for line item #12.
Image of Power Clip
(Attachment required)
Please up-load an image of the Power Clip you bid for line item #13.
Image of Clip and Go Hand Sanitizer
(Attachment required)
Please up-load an image of the Clip and Go Hand Sanitizer you bid for line item #14.
Image of Multipurpose Cleaning Cloth
(Attachment required)
Please up-load an image of the Multipurpose Cleaning Cloth you bid for line item #15.
Image of Tumbler
(Attachment required)
Please up-load an image of the Tumbler you bid for line item #16.
Page 4 of 28 pages
Deadline: 2/13/2025 02:00 PM (CT)
F2025067
Image of Adhesive Phone Wallet
(Attachment required)
Please up-load an image of the Adhesive Phone Wallet you bid for line item #17.
Bid Attributes
1 Cooperative Purchasing Confirmation
Tarrant County has the lead role in developing and encouraging Cooperative Purchasing efforts among
governmental entities that participate in its Cooperative Purchasing Program. Cooperative Purchasing can be a
great benefit to Tarrant County vendors by providing an avenue to offer materials and services to participating
entities. A current list of participating entities is included in this solicitation and an up-to-date list can be found on
the Tarrant County website:
https://www.tarrantcountytx.gov/content/dam/main/purchasing/Cooperative_Purchasing/ParticipatingEntities.pdf
If you, the Bidder, check Yes, the following will apply:
a) Governmental Entities utilizing Intergovernmental Contracts with Tarrant County will be eligible, but not obligated,
to purchase materials and services under the contract(s) awarded because of the solicitation. All purchases by
Governmental Entities other than Tarrant County will be billed directly to that Governmental Entity and paid by that
Governmental Entity. Tarrant County will not be responsible for another Governmental Entity’s debts. Each
Governmental Entity will order their own material and services as needed.
b) Delivery to governmental entities located within Tarrant County will be at no charge or as otherwise provided for
in the Award Document. Delivery charges, if any, for governmental entities located outside Tarrant County shall be
negotiated between the Vendor and each governmental entity.
c) Tarrant County utilizes County Purchase Orders as its primary means of encumbering funds and pays for goods
and services utilizing Vendor invoices. In the event Governmental Entities utilizing InterGovernmental Contracts use
other payment methods, including but not limited to, purchasing cards, debit cards, check requests or other
methods which cause the Vendor to incur service, processing, or other fees, these fees are the responsibility of that
Governmental Entity, unless otherwise negotiated with the Vendor.
d) Vendor(s) awarded contract(s) resulting from bid will be responsible for providing to Tarrant County, at no
additional charge, a complete list of all governmental entities currently utilizing the contract and their annual
expenditures. This information should be provided ninety (90) days prior to the expiration of the contract, or as
otherwise requested by Tarrant County.
Should other Governmental Entities decide to participate in this contract, would you, as the Vendor, agree that all
terms, conditions, specifications, and pricing would apply? A “NO” answer could result in complete rejection
of the bid.
Yes No
(Required: Check only one)
Page 5 of 28 pages
Deadline: 2/13/2025 02:00 PM (CT)
F2025067
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.