Microsoft365 / Azure Software License Renewal

DISTRICT OF COLUMBIA COURTS
REQUEST FOR BID
FOR SUPPLIES, OR SERVICES
ISSUED BY: DISTRICT OF COLUMBIA COURTS DATE ISSUED: 09/8/2026
ADMINISTRATIVE SERVICES DIVISION
PROCUREMENT AND CONTRACTS BRANCH
510 4th STREET, N.W. SUITE 323
WASHINGTON, D.C. 20001
OPENING DATE: 09/22/2026
IFB NUMBER: DCSC-26-FSS-125 OPENING TIME: 2:00PM
Description: Microsoft 365 / Azure Software Licensing MARKET TYPE: GSA FSS
TABLE OF CONTENTS
(X) SEC DESCRIPTION PAGE (X) SEC. DESCRIPTION PAGE
.
X A Solicitation/Offer/Award Form 1 X H Special Contract Requirements 15
X B Supplies or Services & Price /Cost 6 X I Contract Clauses 16
X C Description/Specs. Work Statement 8 X J List of Attachments 19
X D Packaging and Marking 9 X K Representation Certificates 20
X E Inspection and Acceptance 10 X L Instructions, Conditions, Notices 23
X F Deliveries and Performance 11 X M Evaluation Factors for Award 29
X G Contract Administration Data 12
OFFER (TO BE COMPLETED BY BIDDER) Note: In sealed offer solicitations "Offer" and Bidder" mean
Offer" and Bidder."
The undersigned offers and agrees that, with respect to all terms and conditions accepted by the Courts under "AWARD"
below, this offer and the provisions of the RFP/IFB will constitute a Formal Contract.
BIDDER Name and title of Person Authorized to Sign Offer:
(Type or Print)
Name:
Street: Signature Date:
City, State:
Zip Code: (Seal)
Impress
Area Code & Corporate
Telephone Number: Seal
Corporate (Seal)
(Secretary) _____________________________________
(Attest)
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A. All written communications regarding this solicitation should be addressed to the
Contracting Officer and directed by email to Darryl Allen, Contract Specialist at
Darryl.Allen@dccsystem.gov
This solicitation is an GSA Federal Supply Schedule procurement.
REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS
1. ACKNOWLEDGMENT OF AMENDMENTS
The bidder acknowledges receipt of Addenda to the solicitation and related documents
numbered and dated as follows:
AMENDMENT DATE AMENDMENT DATE
NO. NO.
NOTE: Bidder may acknowledge addendum here or on addendum or both.
2. WALSH-HEALY ACT
If your offer is $10,000 or more, the following information MUST be furnished:
(a) Regular Dealer
( ) The Bidder is a Regular Dealer pursuant to Clause 28 of the District of
Columbia Courts General Contract Provisions.
( ) The Bidder is not a Regular Dealer pursuant to Clause 28 of the District
of Columbia Courts General Contract Provisions.
(b) Manufacturer
( ) The Bidder is a Manufacturer pursuant to Clause 28 of the District of
Columbia Courts General Contract Provisions.
( ) The Bidder is not a Manufacturer pursuant to Clause 28 of the District of
Columbia Courts General Contract Provisions.
( ) The Bidder is not a Manufacturer pursuant to Clause 30 of the District of
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Columbia Standard Contract Provisions for use with District of Columbia
Government Supply and Services Contracts.
3. BUY AMERICAN CERTIFICATION
The Bidder hereby certifies that each end product, except the end products listed below,
is a domestic end product (as defined in Clause 29 of the District of Columbia Standard
Contract Provisions for use with District of Columbia Government Supply and Services
Contracts, "Buy American Act"), and that components of unknown origin are considered
to have been mined, produced, or manufactured outside the United States.
________________________________________________________________________
EXCLUDED END PRODUCTS COUNTRY OR ORIGIN
________________________________________________________________________
4. OFFICERS NOT TO BENEFIT CERTIFICATION
Each Bidder shall check one of the following:
____ (a) No person listed in Clause 16 of the District of Columbia Standard
Contract Provisions for use with District of Columbia Government Supply
and Services Contracts will benefit from this contract.
____ (b) The following person(s) listed in Clause 16 District of Columbia Standard
Contract Provisions for use with District of Columbia Government Supply
and Services Contracts may benefit from this contract. For each person
listed, attach the affidavit required by Clause 16 of the District of
Columbia Standard Contract Provisions for use with District of Columbia
Government Supply and Services Contracts.
5. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
(a) Each signature on the offer is considered to be a certification by the signatory
that:
(1) The prices in this offer have been arrived at independently, without, for
the purpose of restricting competition, any consultation, communication,
or agreement with any bidder or competitor relating to (i) those prices, (ii)
the intention to submit an offer, or (iii) the methods or factors used to
calculate the prices offer;
(2) The prices in this offer have not been and will not be knowingly disclosed
by the Bidder, directly or indirectly, to any other bidder or competitor
before offer opening unless otherwise required by law; and
(3) No attempt has been made or will be made by the Bidder to induce any
other concern to submit or not to submit an offer for the purpose of
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restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that
the signatory:
(1) Is the person in the Bidder's organization responsible for determining
the prices being offered in this offer, and that the signatory has not
participated and will not participate in any action contrary to
subparagraphs (a) (1) through (a) (3) above; or
(2) (i) Has been authorized, in writing, to act as agent for the
following principles in certifying that those principals have not
participated, and will not participate in any action contrary to
subparagraphs (a) (1) through (a) (3) above:
__________________________________________
(Insert full name or person(s) in the organization responsible for
determining the prices offered in this offer and the title of his or
her position in the Bidder's organization);
(ii) As an authorized agent, does certify that the principals named in
subdivision (b) (2) (1) above have not participated, and will not
participate, in any action contrary to subparagraphs (a) (i) through
(a) (3) above; and
(iii) As an agent, has not participated, and will not participate, in any
action contrary to subparagraphs (a) (1) through (a) (3) above.
(c) If Bidder deleted or modifies sub-paragraph (a) (2) above, the Bidder must furnish
with its offer a signed statement setting forth in detail the circumstances of the
disclosure.
6. TYPE OF BUSINESS ORGANIZATION
Bidder operated as ( ) an individual, ( ) a partnership, ( ) a nonprofit organization,
( ) a corporation, incorporated under the laws of the State of ___________________,
( ) a joint venture ( ) other.
7. PAYMENT IDENTIFICATION NO.
The District of Columbia Courts utilizes an automated vendor database. The system is
the Data-Universal-Numbering-System (D-U-N-S) which is a numbering system
designed and maintained by the Dun & Bradstreet Corporation. All firms are required to
submit their D-U-N-S number as part of their offers. To determine if you have a valid D-
U-N-S number, please contact the closest Dun & Bradstreet Office. If a number has not
been previously assigned to your firm, you must get one assigned. There is no charge to
have a number assigned nor does Dun & Bradstreet require you to provide credit rating
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information in order to receive a D-U-N-S number.
Individuals must submit their social security number(s) since D-U-N-S numbers are not
assigned to individuals.
Please list below applicable vendor information:
D-U-N-S Number: _________________________________________________
Or
Social Security Number: ____________________________________________
Federal Tax Identification Number: ____________________________________
SAM's Unique Entity Identifier (UEI): ______________________________________
Legal Name of Entity Assigned this Number: ___________________________________
Street Address and/or Mailing Address: _______________________________________
City, State, and Zip Code: __________________________________________________
Type of Business: _________________________________________________________
Telephone Number: _______________________________________________________
PAYMENTS UNDER TERMS OF ANY CONTRACT RESULTING FROM THIS
SOLICITATION WILL BE HELD IN ABEYANCE PENDING RECEIPT OF A VALID
D-U-N-S NUMBER, SOCIAL SECURITY NUMBER, or FEDERAL TAX
INDENTIFICATION NUMBER.
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PART I
SECTION B - SUPPLIES OR SERVICES AND PRICE/COST
B.1 The District of Columbia Courts are seeking a qualified Contractor to provide
various Microsoft 365 and Azure software licenses to be utilized throughout the
DC Courts Information and Technology Division.
The Courts intend to award a firm-fixed-price contract as a result of this
solicitation to the total lowest price responsible and responsive bidder whose
bid meets all the requirements set forth in this solicitation.
B.2 The bidder shall submit a price for a three (3) Year Multi-Year license agreement
for the following software licenses specified below in Section B.3 and in
accordance with Section C, Scope of Services.
B.3 Price Schedule
B.3.1 Microsoft 365 and Azure Software Licenses - Bill of Materials (BOM)
(12M)
Part Renewal Unit Total
Item name number Quantity Cost Cost
AAA-
Azure Monetary Commitment Provision 35418 1
YGD-
Copilot Studio GCC Sub (Messages) 00001 1
8S2-
Copilot Studio Legacy USL GCC Sub Per User 00003 25
UVV-
Dataverse Database Capacity AO GCC Sub 00001 1
UVX-
Dataverse File Capacity AO GCC Sub 00001 1
UVZ-
Dataverse Log Capacity AO GCC Sub 00001 1
EP2-
M365 Copilot GCC Sub Add-on 24658 250
AAL-
M365 G5 GCC Sub Per User 45735 1700
RMU-
Phone Resource Account GCC Sub Phone System Virtual User 00004 187
7MS-
Planner & Project P3 GCC Sub Per User 00001 0
PF1-
Planner Plan 1 GCC Sub Per User 00002 0
SEL-
Power Apps Premium GCC Sub Per User 00001 30
Power Pages Anonymous Users T3 GCC Sub (200 Units 500 WEM-
User/Site/Mo Min) 00001 520
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Part Renewal Unit Total
Item name number Quantity Cost Cost
WDW-
Power Pages Auth Users T1 GCC Sub (100 User/Site/Mo) 00001 6
7JQ-
SQL Server Enterprise Core ALng SA 2L 00343 50
LM9-
Teams Domestic Calling Plan GCC Sub 120 Min Per User 00003 1620
AAV-
Teams Premium GCC 31451 75
P3U-
Visio P2 GCC Sub Per User 00001 30
9EA-
Win Server DC Core ALng SA 2L 00278 792
9EM-
Win Server Standard Core ALng SA 2L 00270 13
QEK-
Visual Studio Pro with GitHub ALng LSA 00001 3
7702781 - Microsoft Azure
Part Renewal Unit Total
Item name number Quantity Cost Cost
J5U-
Azure prepayment - US Gov 00001 1
AzureprepaymentG ShrdSvr ALNG SubsVL MVL Commit J5U-
Provision 00004 1
Lease Year One (1) Total Cost $________________
Lear Year Two (2) Total Cost $_________________
Lease Year Three (3) Total Cost $______________
B.4 The bidder must provide with its bid a copy of all software licenses and
management agreements, service level agreement (SLA), and/or your SaaS
agreement as applicable within (30) days of award.
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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
C.1 Statement of Work for MS365 and Azure Software Licensing
The District of Columbia Courts (the Courts) are seeking a single qualified vendor
to provide various Microsoft 365 and Azure software licenses in accordance with
the Bill of Materials (BOM) in Section B. The vendor will be required to
successfully ensure that all applicable Microsoft 365 and Azure software licensing
agreements are in compliance with the terms and conditions of Microsoft.
C.2 Deliverables:
All deliverables provided under this Statement of Work (SOW) shall be submitted
in a form and manner acceptable to the District of Columbia Courts.
The Contractor shall deliver all licenses and support items as specified in Section
C - Scope of Work, ensuring full alignment with the requirements outlined in the
Statement of Work.
Contractor shall provide documentation that all Microsoft 365 and Azure licenses
have been delivered and activated within 30 days of receipt of contract.
Contractor shall provide the DC Courts Information and Technology team with a
Subscription Summary Report verifying all SKUs/Part Numbers, quantities, and
subscription terms within 30 days of receipt of contract.
Final acceptance of all deliverables will be subject to review and approval by the
Courts to confirm compliance with the requirements of this SOW.
C.2.5 All items shall be delivered to the DC Courts, addressed to the following:
District of Columbia Courts
Attn: Vaidehi Koppolu
Sr. Associate Director / CTO
Information and Technology Division
410 E Street NW
Washington, DC 20001
Vaidehi.koppolu@dccsystem.gov
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PART 1
SECTION D - PACKAGING AND MARKING
(NOT APPLICABLE TO THIS SOLICITATION)
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SECTION E - INSPECTION AND ACCEPTANCE
E.1 Inspection of Services
(a) "Services" as used in this clause includes (1) project management; (2)
documentation development; (3) system design and development; and (4) the
training of Courts power users and end users.
(b) The Contractor shall provide and maintain documentation of all services provided
under this contract. Complete records of all services performed by the Contractor
shall be maintained and made available to the Courts during contract performance
and for as long afterwards as the contract requires.
(c) The Courts have the right to review and test all services called for by the contract to
the extent practicable during the term of the contract. The Courts will perform
reviews and tests in a manner that will not unduly delay the work. The Courts will
perform system and integration tests, while unit testing and user acceptance testing
remains the responsibility of the Contractor.
(d) If any of the services do not conform to the contract requirements, the Courts may
require the Contractor to perform these services again in conformity with contract
requirements, at no increase in contract amount. When the defects in services
cannot be corrected by performance, the Courts may require the Contractor to take
necessary action to ensure that future performance conforms to contract
requirements and reduce the contract price to reflect value of services performed.
(e) If the Contractor fails to promptly perform the services again or take the necessary
action to ensure future performance in conformity to contract requirements, the
Courts may (1) by contract or otherwise, perform the services and charge the
Contractor any cost incurred by the Courts that is directly related to the
performance of such services, or (2) terminate the contract for default.
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