RFQ 2702 - Earthquake Resilient Ductile Iron Pipe and Fittings RFQ 2702 - Addendum No. 1

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2702
for
EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
Contact Person: Becky Sharpe
Phone Number: 510-287-0644
E-mail Address: becky.sharpe@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that
prospective bidders are responsible for reviewing this site during the RFQ process, for any
published addenda regarding this RFQ.
Bids Due
by
2:00 p.m.
on
October 9, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the
address or PO Box noted below and must be received no later than 2:00 p.m. on
the bid due date.
RESPONSE DELIVERED BY RESPONSE DELIVERED BY RESPONSE HAND-
SERVICE (UPS, FedEx, DHL, etc., MAIL (U.S. Postal Service) DELIVERED (during business
during business hours: 8:00 AM - to: hours: 8:00 AM - 3:30 p.m.
3:30 p.m. only) to: only)
EBMUD-Purchasing Division EBMUD-Purchasing Division EBMUD-Purchasing Division
Earthquake Resilient Ductile Iron Earthquake Resilient Earthquake Resilient Ductile
Pipe and Fittings - RFQ 2702 Ductile Iron Pipe and Iron Pipe and Fittings - RFQ
375 11th Street Fittings - RFQ 2702 2702
Oakland, CA 94607 P.O. Box 24055 Purchasing Office
Oakland, CA 94623 375-11TH Street, 1st Floor
Oakland, CA 94607

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2702
for
Earthquake Resilient Ductile Iron Pipe and Fittings
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................ 3
A. SCOPE ................................................................................................................................. 3
B. BIDDER QUALIFICATIONS ................................................................................................ 3
C. SPECIFIC REQUIREMENTS ............................................................................................... 3
D. DELIVERABLES / REPORTS ............................................................................................... 5
E. INSPECTION ....................................................................................................................... 8
F. FAILURE TO MEET SPECIFICATIONS ............................................................................... 8
II. CALENDAR OF EVENTS ....................................................................................................... 9
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ....................................................... 9
A. RFQ ACCEPTANCE AND AWARD ..................................................................................... 9
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS ........ 10
C. PRICING ............................................................................................................................ 10
D. PRICE ADJUSTMENTS ...................................................................................................... 11
E. NOTICE OF INTENT TO AWARD AND PROTESTS .......................................................... 11
F. METHOD OF ORDERING ................................................................................................. 12
G. TERM / TERMINATION / RENEWAL ................................................................................. 13
H. WARRANTY ....................................................................................................................... 13
I. INVOICING ....................................................................................................................... 14
J. DAMAGES FOR LATE DELIVERY...................................................................................... 14
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ................................ 15
A. DISTRICT CONTACTS ...................................................................................................... 15
B. SUBMITTAL OF RFQ RESPONSE ..................................................................................... 15
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E - SPECIFICATIONS
* SECTION 33 05 19.15P - FABRICATION OF EARTHQUAKE RESILIENT
DUCTILE IRON PIPE AND FITTINGS
EXHIBIT F - NSF PFAS TESTING FOR DRINKING WATER SYSTEM COMPONENTS
EXHIBIT G - ERDIP (HRDIP) INSPECTION CHECKLIST

EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
I. STATEMENT OF WORK
A. SCOPE
It is the intent of this RFQ, specifications, terms, and conditions to describe
requirement to manufacture, complete, and deliver Kubota Corporation, Hazard
Resilient Ductile Iron Pipe and Fittings (Kubota, HRDIP & HRDIF) herein referred to
as "Earthquake Resilient Ductile Iron Pipe" (ERDIP) and "Earthquake Resilient
Ductile Iron Fittings" (ERDIF). The pipe shall be bell and spigot restrained joint
(push-on and mechanical design) ductile iron pipe and fittings with fusion bonded
epoxy or cement mortar lining and zinc or zinc-alloy exterior coating as specified
and all necessary components including fittings and gaskets to provide a functional
installation of a potable water pipeline.
East Bay Municipal Utility District (District) intends to award a one (1)-year contract
with four (4) options, exercised at the sole discretion of the District, to extend the
contract for additional one (1)-year periods.
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, bidder's principal, or bidder's staff shall have been regularly
engaged in the business of providing Kubota Corporation earthquake
resilient ductile iron pipe and fittings for at least five (5) years.
b. Bidder shall be a manufacturer or authorized direct distributor of
Kubota earthquake resilient ductile iron pipe, fittings, and necessary
components. Bids from third-party distributors, brokers or non-
value-added resellers will not be accepted.
C. SPECIFIC REQUIREMENTS
Earthquake resilient ductile iron pipe (ERDIP) and earthquake resilient ductile iron
fittings (ERDIF) shall be Kubota Corporation, Hazard Resilient Ductile Iron pipe and
fittings with metallic zinc-alloy coated exterior and fusion bonded epoxy interior
lined. ERDIP may also be double thickness cement mortar interior lined if specified
in the Bid Form Schedules and according to Specification Section 33 05 19.15P in
Exhibit E.
KUBOTA Hazard Resilient Ductile Iron Pipe and Fittings, GENEX (GX) joint type shall
be gasketed push-on or mechanical joint with integral restraint and shall be
manufactured by KUBOTA Corporation (Kubota).
Gaskets shall be for Kubota Licensed GX push-on, flanged, or restrained joints.
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EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
Refer to Exhibit E, "Specification Section 33 05 19.15P, Fabrication of Earthquake
Resilient Ductile Iron Pipe and Fittings" for all requirements.
Materials in Contact with Drinking Water.
1. All materials, equipment, or products that will be in contact with drinking
water (potable water) shall be tested and certified as meeting the
specifications of NSF/ANSI 61 Standard in accordance with California Code
of Regulations, Title 22, Section 64591. Examples include, but are not limited
to, valves, pumps, flow meters, protective materials (coatings, linings,
liners), joining and sealing materials, pipes, tanks, pipe fittings, filters,
cleaning chemicals, and lubricants.
2. All chemicals that will be in contact with or added to drinking water shall be
certified by NSF to NSF/ANSI Standard 60.
3. For materials:
a. Documentation which demonstrates current NSF/ANSI Standard 61
certification shall be submitted by the bidder in their bid package.
b. If awarded, contractor is responsible for informing the District within 5
days, if and when their certification lapses or expires. Failure to inform
the District within the allotted time will be sufficient grounds for
immediate termination of the contract.
c. Contractor must also include a statement or description of current or
tentative plans for implementation of the NSF PFAS for Drinking Water
System Components Testing/Certification Requirements (Exhibit F),
should the proposed requirement become law. If contractor has no
tentative or current plans, please state such.
d. Within 12 months of the contract award, contractor shall submit
results from NSF PFAS Testing for Drinking Water System Components
(Exhibit F).
4. For chemicals:
a. Documentation which demonstrates current NSF/ANSI Standard 60
certification shall be submitted by the bidder in their bid package.
b. If awarded, contractor is responsible for informing the District, within 5
days, if and when their certification lapses or expires. Failure to inform
the District within the allotted time will be sufficient grounds for
immediate termination of the contract.
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EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
D. DELIVERABLES / REPORTS
IDENTIFICATION OF PIPE AND FITTINGS
ERDIP and ERDIF shall be clearly marked in compliance with manufacturing
standards. Upon request, the Manufacturer shall provide information for
deciphering the Manufacturer's production code.
At a minimum, the following shall be cast, labeled, or stenciled on the pipe and
fittings:
1. Pressure or thickness class
2. Production code or lot number (lot no.) from which the manufactured date
and location can be determined
3. Name and/or trademark of Manufacturer
4. Nominal pipe size
5. Fitting type (i.e. 45 degrees), for fittings
6. NSF-61 marking
7. Manufacturing standard reference (AWWA, ASTM, etc.)
8. Application of zinc coating
9. Identification that pipe is within the OD tolerances of AWWA C151 or
JWWA G120 for the full length of pipe, except for 2 feet from the bell end
(for pipe larger than 12 inches in diameter according to Specification
Section 33 05 19.15P in Exhibit E)
DELIVERY, STORAGE, AND HANDLING
Every shipment requires a completed copy of the "ERDIP (HRDIP) Inspection
Check List" (EXHIBIT G).
Prior to delivery, each opening in the pipe or fitting shall be securely capped or
plugged with removable plastic caps or plugs to prevent foreign matter from
entering the pipe or fitting. The caps or plugs shall be designed to fit either as a
cap on a spigot or a plug in a bell. Ends shall remain capped or plugged until ready
for installation. Pipe ends shall be wrapped for shipment so that caps do not
become dislodged during transport.
All pipes, fittings, and other accessories shall be stored such that they do not
accumulate and hold rainwater, dirt, or debris. Plugs of rags, wood, cotton,
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EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
cardboard, waste or similar materials shall not be used. All furnished materials
shall be stored away from standing water.
Gaskets shall be stored in cool, shaded, clean, moisture-free areas and away
from sunlight and artificial light with high ultraviolet radiation content. The
preferred storage temperature is 70 degreesF (25 degreesC) or lower. Gaskets must be stored so
that they are free of tension, compression, and other deformation. Do not store
gaskets in environments with equipment capable of generating ozone.
Gaskets shall not exceed the recommended shelf-life guidelines below.
Shelf-Life Guidelines for Rubber Gaskets
Inside Outside
Material
Storage Storage
Ethylene propylene diene monomer
3 years 1 year
(EPDM)
Nitrile butadiene rubber (NBR)
and 2 years 0 year
Styrene butadiene rubber (SBR)
During loading, transportation, and unloading, every precaution shall be taken to
prevent damage to the furnished material. Under no circumstances shall the pipe,
fittings, and appurtenances be dropped or skidded against each other. Slings,
hooks or pipe tongs shall be padded and used in such a manner as to prevent
damage to the exterior surface or internal lining of the furnished material.
Pipe shall be packaged with 4"x 4" nominal or 90 mm x 90 mm square timbers
under each stack and between each row of pipe with adequate blocking to prevent
pipe from rolling or falling during unloading. District is responsible for all
unloading and stacking of pipe. Fittings and other accessories shall be delivered
on pallets, crates, or cases. Each individual pallet, crate, or case must be
accompanied with an itemized list of each fitting type and fitting size packaged in
the crate, pallet, or case.
Rope or other devices shall not be attached through the interior of pipe for
handling. Soft slings may be used inside fittings for handling if needed.
If furnished materials are damaged or found defective upon delivery, the damaged
or unsatisfactory pipe or fittings shall be replaced with materials conforming to
these specifications.
Delivery of pipe shall be within fourteen to sixteen weeks after order release, in
accordance with these specifications.
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EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
The manufacturer shall maintain an inventory of one and a half miles of 6-inch
diameter pipe, one mile of 8-inch diameter pipe, and appropriate fittings which
can be delivered to the District within eight to ten weeks after order release.
In case of emergency, the manufacturer shall maintain an inventory of all
materials not less than 10% of the District's annual estimated requirements for 6-
inch and 8-inch diameter pipes and fittings in the State of California, which can be
delivered to the District within seven business days or less. The manufacturer
must establish the inventory in the State of California within twenty-four months
of signing this RFQ.
Delivery tags or packing slips must accompany every shipment to the District
and must include the District's purchase order number, the EBMUD Item
Number, a brief description for each item, and the quantity in shipment. When
possible, all like items in each shipment should be palletized or crated together.
All items contained in each pallet or crate shall be clearly marked on the
outside of each pallet or crate in a visible location.
Deliveries will be accepted between the hours of 7:00 a.m. and 3:00 p.m., Monday
through Friday. No deliveries will be received on holidays recognized by the
District. The shipment date indicates the beginning date of the shipping schedule.
Delivery address is Oakport Distribution Center, 5601 Oakport Street, Oakland,
CA 94621.
SUBMITTALS
Manufacturer's Certificate of Compliance, including references to the casting
period and day of manufacturing of the pipe and fittings, shall be submitted with
each shipment prior to or at the time of delivery. The Certificate of Compliance
shall state that the requirements of these specifications have been met for all pipe
and fittings furnished, including National Sanitation Foundation (NSF) 61
certification and hydrostatic testing. Hydrostatic testing requirements for pipe and
fittings shall also be met and included in the Certificate of Compliance.
Manufacturer's published catalog information for all products.
Manufacturer's approved installation and assembly instructions.
Manufacturer's specifications for welding standards.
Manufacturer's shop drawings.
Refer to Exhibit E, Specification 33 05 19.15P - Fabrication of Earthquake Resilient
Ductile Iron Pipe and Fittings for additional submittal information.
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EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
E. INSPECTION
QUALITY ASSURANCE
All ERDIP shall be subject to factory hydrostatic test of at least 500 psi for a period
not less than 5 seconds per AWWA C151, JWWA G113, or JWWA G120. All ERDIF
shall be subject to a factory hydrostatic test of at least 350 psi for a period not less
than 10 seconds per JWWA G114, or JWWA G121 or equivalent as approved by the
Engineer. Certified test results shall be furnished to the District prior to every
shipment.
All furnished materials shall be new and as specified herein. Refurnished
materials shall not be provided.
Inspection of pipe and fittings will be conducted by the District upon delivery, and
at the jobsite prior to installation. The piping materials shall be subject to rejection
at any time on account of failure to meet any of the specified requirements.
Furnished pipe and materials rejected upon delivery will be returned to the
Manufacturer. Pipe and materials rejected after delivery shall be marked for
identification and removed from the storage yard or jobsite. In the case that an
item or lot is rejected, the District will provide Contractor and the EBMUD
Purchasing Division with a Construction Division Field Memo or Inspectors Job
Report which will itemize the product deficiencies. Cost for returning rejected
materials shall be borne by the Contractor.
Upon the District's request, records of quality control testing shall be furnished
within five calendar days.
Contractor is solely responsible for ensuring the material arrives at the District's
ship-to location free of defects and manufactured in strict conformance with the
specifications.
At its discretion, the District may perform a factory inspection of the production
facility before the contract is awarded to ensure conformance to the product
specifications, at the District's expense. The District reserves the right to reject
bid(s) due to non-conformance to the specifications.
The District reserves the right-of-access to the Contractor's facility for the
duration of the contract, to verify conformance to this specification at the
District's expense.
F. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor's product do not meet the
specification or delivery requirements, the District may reject the shipment or
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EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
shipments and, at its option, may purchase this material from any supplier on the
open market who can meet the District's specification requirements, or the District
may demand immediate replacement by Contractor of the non-conforming
product. Any costs over and above the original contract price will be charged back
to the Contractor. In addition, Contractor shall bear the costs of removal and
disposition for any delivery which fails to conform to the specifications.
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFQ Issued September 25, 2026
Response Due October 9, 2026 by 2:00 p.m.
At this time all bids will be opened publicly in the
William "Bill" Patterson Boardroom at 375 Eleventh
St., Oakland, CA 94607
Anticipated Contract
Start Date November 10, 2026
Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-
center/materials-and-supplies-bids/current-requests-quotation-rfqs/ for any
published addenda. Hard copies of addenda will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated to determine that they are responsive,
responsible, and that they meet the specifications as stated in this RFQ.
2. The District reserves the right to award to a single or to multiple Contractors,
dependent upon what provides the lowest overall cost to the District.
3. The District has the right to decline to award this contract or any part of it for
any reason.
4. Any specifications, terms, or conditions issued by the District, or those
included in the bidder's submission, in relation to this RFQ, may be
incorporated into any purchase order or contract that may be awarded as a
result of this RFQ.
5. Award of contract. The District reserves the right to reject any or all
proposals, to accept one part of a proposal and reject the other, unless the
bidder stipulates to the contrary, and to waive minor technical defects and
administrative errors, as the interest of the District may require. Award will be
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EARTHQUAKE RESILIENT DUCTILE IRON PIPE AND FITTINGS
made, or proposals rejected by the District as soon as possible after bids
have been opened.
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS
If the bidder does not specify otherwise, it is understood that the brand and/or
product referenced in this RFQ will be supplied.
Taking exception to the RFQ, or failure on the part of the bidder to comply with
all requirements and conditions of this RFQ, may subject the RFQ response to
rejection. If no deviations are shown, the bidder will be required to furnish the
material exactly as specified. The burden of proof of compliance with the
specifications will be the responsibility of the bidder.
This RFQ is subject to acceptance only on the terms and conditions stated in this
RFQ. Any additional or different terms and conditions proposed by the bidder are
hereby rejected and shall be of no force or effect unless expressly assented to in
writing by the District.
RFQ responses based on equivalent products must:
1. Use Exhibit A "Exceptions, Clarification and Amendments" to clearly
describe the alternate offered and indicate specifically how it differs from the
product specified in this RFQ.
2. Include complete descriptive literature and/or specifications as proof that
the proposed alternate will be equal to or better than the product named in
this RFQ.
C. PRICING
1. All prices are to be F.O.B. destination. Any freight/delivery charges are to be
included.
2. All prices quoted shall be in United States dollars.
3. Price quotes shall include any and all payment incentives available to the
District.
4. Bidders are advised that in the evaluation of cost, if applicable, it will be
assumed that the unit price quoted is correct in the case of a discrepancy
between the unit price and extended price.
RFQ No. 2702
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