Task Order for Traffic Calming, Improvements & Other Safety Related Enhancements, RFQ 692005
| Location: | Virginia |
|---|---|
| Posted: | Dec 31, 2025 |
| Due: | Feb 3, 2026 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 692005 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 692005
|
| Bid Title: |
Task Order for Traffic Calming, Improvements & Other Safety Related Enhancements, RFQ 692005
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
INVITATION FOR BID
TASK ORDER CONTRACT FOR TRAFFIC CALMING, IMPROVEMENTS,
AND OTHER SAFETY RELATED ENHANCEMENTS TO INCLUDE
RELATED ROAD MAINTENANCE AND CLEANUP
ACCEPTANCE DATE:
RFP NUMBER:
ACCEPTANCE PLACE:
Prior to 4:00 p.m., February 3, 2026 “Atomic” Time
RFQ 692005
Department of Finance and Procurement
Division of Procurement
1 Harrison Street, S.E., 1st Floor,
Procurement Bids and Proposals Drop Box
Leesburg, Virginia 20175
Please contact the Contracting Officer designated on the front cover of the solicitation
with any questions regarding this process. Bidders are strongly encouraged to check
the County’s website routinely for updates.
PLEASE NOTE:
A. Bid Forms. Bid forms may be downloaded from the County’s web site:
www.loudoun.gov/procurement.
B. Pre-Bid Conference. An Optional Pre-bid Conference will be held virtually using
Microsoft Teams on January 9, 2026 at 9:00 a.m. with the purpose of discussing the
Contract concept, Contract Documents, and minimum qualifications required for
Bidders, and to provide a high-level overview of the supplier registration process and
online submission of bids through iSupplier.
Join the meeting now
Meeting ID: 213 964 479 896 89
Passcode: 826Qo7YU
Dial in by phone
+1 757-600-4923,,660647676# United States, Norfolk
Find a local number
Phone conference ID: 660 647 676#
Requests for information related to this Invitation should be directed to:
Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include
Related Road Maintenance and Cleanup
IFB RFQ 692005
Page 1 of 66
Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc.
Contracting Officer
(571) 627-7441
E-mail address: Kristy.varda@loudoun.gov
This document can be downloaded from our web site:
www.loudoun.gov/procurement
Issue Date: December 31, 2025
The terms and conditions contained in this Invitation for Bid and in the County-Contractor
Agreement are not negotiable.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE.
Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include
Related Road Maintenance and Cleanup
IFB RFQ 692005
Page 2 of 66
TASK ORDER CONTRACT FOR TRAFFIC CALMING, IMPROVEMENTS,
AND OTHER SAFETY RELATED ENHANCEMENTS TO INCLUDE
RELATED ROAD MAINTENANCE AND CLEANUP
SECTION/TITLE
PAGE
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
PURPOSE ............................................................................................................ 4
COMPETITION INTENDED ................................................................................. 4
PREVAILING WAGE RATES .............................................................................. 4
DEFINITIONS....................................................................................................... 6
OVERVIEW OF THE CONTRACT ....................................................................... 9
DISCREPANCIES .............................................................................................. 10
BIDDER’S MINIMUM QUALIFICATIONS .......................................................... 11
TERMS AND CONDITIONS............................................................................... 12
INSTRUCTIONS TO BIDDERS.......................................................................... 46
PRICING PAGE ................................................................................................. 56
ATTACHMENT 1:
ATTACHMENT 2:
ATTACHMENT 3:
ATTACHMENT 4:
COUNTY – CONTRACTOR AGREEMENT (CONTAINED HEREIN)
COUNTY OF LOUDOUN REVISION TO THE VDOT DIVISION 1
GENERAL PROVISIONS
TASK ORDER SCHEDULE OF BID ITEMS
PREVAILING WAGE RATE – LOUD – 25-0019
Authorized By: s/Kristy Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc. Date: December 31, 2025
Contracting Officer
Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include
Related Road Maintenance and Cleanup
IFB RFQ 692005
Page 3 of 66
1.0 PURPOSE
1.1 The County of Loudoun, Virginia (County) seeks to award one (1) or more,
with a maximum of four (4), Task Order Contracts to qualified general
contractors to provide for roadway related construction on an as-needed basis
at various locations within Loudoun County over a one (1) year Base Term
and up to four (4) one (1) year additional Option Terms. Work under the
resulting contracts may be done on Virginia Department of Transportation
(VDOT) or other public right-of way(s). For the purposes of these Contracts,
a Loudoun County “Purchase Order” is described as a “Task Order”. A Task
Order Contract is a competitive bid, firm fixed priced, indefinite quantity
contract. The Work includes a collection of Tasks that have pre-established
unit prices. Task Orders will be used for the accomplishment of various traffic
calming or traffic safety improvement projects, intersection improvements,
sidewalks and trails, bus stops and shelters, to include related road
maintenance Projects.
1.2 These Contract(s) will generally be utilized to accomplish small to medium
sized, Projects with a typical Task Order value within the range of $10,000-
$2,000,000. The typical Work is anticipated to include, but not be limited to,
projects such as: roadway construction, traffic signal installation or
replacement, traffic calming measures, bus stops and shelters, pavement
markings, and other related tasks. The maximum value of any individual Task
Order is not expected to, but may, exceed $2,000,000. The County makes
no guarantee as to amount of Work.
2.0 COMPETITION INTENDED
It is the County's intent that this Invitation for Bid (IFB) permits competition. It shall
be the Bidder's responsibility to advise the Purchasing Agent in writing if any
language, requirement, specification, etc., or any combination thereof, inadvertently
restricts or limits the requirements stated in this IFB to a single source. Such
notification must be received by the Purchasing Agent not later than fifteen (15) days
prior to the date set for bids to close.
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing work on the County Construction
Contract resulting from this IFB shall be at a rate equal to or greater than to the
prevailing wage rate identified in Attachment 4 to this IFB.
3.1 The General Contractor awarded a County Construction Contract as a
result of this IFB, and any sub-contractors hired by the General Contractor
to perform Work on the County Construction Contract, shall pay wages,
salaries, benefits, and other remuneration to any mechanic, laborer, or
worker employed, retained, or otherwise hired to perform Work in
connection with the County Construction Contract at or greater than the
prevailing wage rate identified in this IFB.
Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include
Related Road Maintenance and Cleanup
IFB RFQ 692005
Page 4 of 66
3.2 Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight percent accruing from
the date the wages were due; and (ii) shall be disqualified from bidding on
public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this section
is guilty of a Class I misdemeanor.
3.3 After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath, to the
Commissioner of Labor and Industry the pay scale for each craft or trade
employed on the Project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
contract. This certification shall, for each craft or trade employed on the
Project, specify the total hourly amount to be paid to employees, including
wages and applicable fringe benefits, provide an itemization of the amount
paid in wages and each applicable benefit, and list the names and
addresses of any third-party fund, plan or program to which benefit
payments will be made on behalf of employees. The certification shall be
sent to the Commissioner of Labor and Industry each pay period for the
duration of the Project.
3.4 The General Contractor awarded a County Construction Contract as a
result of this IFB, shall keep, maintain, and preserve (i) records relating to
the wages paid to and hours worked by each individual performing the work
of any mechanic, laborer, or worker and (ii) a schedule of the occupation or
work classification at which each individual performing the work of any
mechanic, laborer, or worker on the public works project is employed during
each workday and week. The employer shall preserve these records for a
minimum of six (6) years and make such records available to the
Department of Labor and Industry within ten (10) days of a request and shall
certify that records reflect the actual hours worked and the amount paid to
its workers for whatever time period they request.
3.5 No later than ten (10) days after the date of the Notice to Proceed, the
General Contractor awarded a County Construction Contract as a result of
this IFB and subcontractors performing on a County Construction Contract
shall post the prevailing wage rate for each craft and classification involved,
as determined by the Commissioner of Labor and Industry, including the
effective date of any changes thereof, in prominent and easily accessible
places at the site of the work or at any such places as are used by the
contractor or subcontractors to pay workers their wages. Within ten (10)
days of such posting, a contractor or subcontractor shall certify to the
Commissioner of Labor and Industry its compliance with this subsection.
Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include
Related Road Maintenance and Cleanup
IFB RFQ 692005
Page 5 of 66
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