2026-2027 Annual Material Supplier Contract

Annual Materials Supplier Contract Bid
2026-2027
ANNUAL
MATERIAL SUPPLIER
CONTRACT
BID OPENING: May 22, 2026, at 11:00 A.M.
To Supply Service from July 1, 2026 - June 30, 2027
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Annual Materials Supplier Contract Bid
TABLE OF CONTENTS
Advertisement for Proposals 3
Information for Bidders 4
Preparation of Bid 4
Submission of Bids 4
No-Bid-No Response 5
Withdrawal of Bids 5
Late Bids 5
Award of Contracts 5
Bidder's Preference 5
Default of Contract 5
Appeal by Unsuccessful bidder 6
Appendix A-Specifications 7
Contract 13
Acknowledgement 23
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Annual Materials Supplier Contract Bid
ADVERTISEMENT FOR BIDS
For CITY OF FERNLEY (OWNER):
Sealed bids will be received by the City of Fernley Utilities Department for the 2026-2027 Annual
Materials Supplier Contract, at 595 Silver Lace Blvd, Fernley, NV 89408, until 11:00 A.M.,
Friday, May 22, 2026, at which time the bids will be publicly opened and read aloud.
Scope of Work:
The work consists of supplying the City with materials and/or equipment as described in the
technical specification of the bid package. All materials must conform to the requirements of
the Federal Government's Reduction of Lead in Drinking Water Act.
Proposals will be accepted on a material unit cost basis. Proposals shall include any miscellaneous
charges, including travel charges, and/or mobilization/demobilization charges. Bids must include
individual cost per specific item. Bids will be reviewed and awarded based on the total annual cost.
Proposals shall include itemized unit pricing for all materials listed in the bid specifications and a
total annual bid amount.
No proposal will be accepted from a Contractor who is not properly licensed for this type of work
in accordance with the applicable Nevada Revised Statues. A Statement of Qualifications shall be
included with the bid packages. No proposal will be accepted from a material supplier who is
unable to provide all materials listed in the bid package.
Bid documents, including terms and conditions, may be obtained from the City of Fernley Utilities
Department by mail or by calling (775) 784-9932.
The OWNER reserves the right to reject any or all bids, to waive any informalities or irregularities
in the bidding process, and to accept the bid deemed to be in the best interest of the City. No bidder
may withdraw their bid within thirty (30) days after the date of bid opening.
Seong Kim, Utilities Director
Advertised: May 6, 13, 20, 2026
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Annual Materials Supplier Contract Bid
INFORMATION FOR BIDDERS
1. PREPARATION OF BID:
a. Bidders are expected to examine the specifications and all instructions. Failure to do so
will be at the bidder's risk.
b. Any irregularities or lack of clarity in the invitation should be brought to the attention of
the Utilities Department as soon as possible so that corrective addenda may be furnished
to all bidders.
c. The bidder shall sign, print or type the bidding firm's name on his bid and each continuation
sheet on which he makes an entry. The person signing the bid must be a properly authorized
representative of the bidding firm.
d. The signer of the bid must initial erasures or other changes.
e. Alterations, modifications or variations to this bid may not be considered unless authorized
by the invitation or by addendum.
f. When a unit price is requested such unit price shall be shown and shall include packing
unless otherwise specified.
g. All equipment or supplies shall be new and of the manufacturer's current model unless
otherwise specified.
h. Bidders are urged to proofread their bids carefully for any errors.
i. The use of the name of a manufacturer or of a model (product) in the specifications does
not restrict bidders to that manufacturer's product in the specifications does not restrict
bidders to that manufacturer's product or equipment. This method is used merely to
indicate the particular type, design, character or quality of the article desired. Bids will be
considered on products of other manufactures and on other models provided they conform
to the requirements specified.
j. In the event of an error in extension, unit price shall prevail.
k. The price(s) and amount of this bid must have arrived independently and without
consultation, communication, agreement or disclosure with or to any other contractor,
bidder or potential bidder. Complementary bids are illegal and prohibited.
l. No attempt may be made at any time to induce any firm or person to refrain from bidding
on this contract, or to submit a bid higher than this bid, or to submit any intentionally high
or noncompetitive bid. All bids must be made in good faith and without collusion.
m. Bidders understand and acknowledge that the representations above are material and
important and shall be relied on by the City of Fernley in awarding the contract(s) for which
this bid is submitted. Any misrepresentation hereinabove is and shall be treated as
fraudulent concealment from the City of Fernley of the true facts relating to the submission
of bids for this contract.
n. All day references are calendar days.
2. SUBMISSION OF BIDS:
a. Bids from employees of the City of Fernley shall NOT be considered.
b. Bids and addenda thereto shall be enclosed in sealed envelopes, marked as indicated in the
invitation to bid, addressed to the City of Fernley Utilities Department, 595 Silver Lace
Blvd, Fernley, NV 89408 with the name and address of the bidder, date of opening on the
face of the envelope. Telegraph, telephone, facsimile bids, or bids received after the
specified bid opening time will NOT be considered.
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Annual Materials Supplier Contract Bid
c. A completed bid schedule, including unit pricing and total annual bid amount, shall be
submitted with the proposal. In the event of a discrepancy between unit prices and totals,
the unit price shall prevail.
3. NO BID-NO RESPONSE:
a. Three "No Bids/No Responses" will automatically remove your name from any mailing
list.
4. WITHDRAWAL OF BIDS:
a. Bids may be withdrawn only by written notice, received prior to the bid opening time.
b. Withdrawals received after the bid opening time shall not be considered.
5. LATE BIDS:
a. Bids received after the advertised bid deadline shall not be considered.
6. BIDDER'S PREFERENCE:
a. Per NRS 338.13844, if the company submitting this bid is owned by a veteran with a
service-connected disability, the bid shall be deemed to be five (5) percent lower that the
bid price actually submitted. Companies that meet this bidder's preference as outlined in
NRS 338.13844 shall submit proof of eligibility of the preference with the bid package.
The preference may not be combined with any other preference.
7. AWARD OF CONTRACT:
a. The contract shall be awarded to that responsible bidder whose bid conforms to the
Invitation and whose bid is most advantageous to the City, price and other factors
considered.
b. The City reserves the right to reject any and all bids.
c. The City may accept any item or group of items of any bid unless the bidder qualifies his
bid by specific limitations.
d. A signed City of Fernley purchase order, mailed or otherwise furnished to the successful
bidder within the time of acceptance specified in the bid, is a binding contract without
further action by either party.
e. Successful bidder must sign and enter into a Contract for Services of Independent
Contractor (Appendix B) with the City of Fernley for a period not less than one year.
f. Invoices issued as a result of this bid shall be processed for payment as each service and/or
material is supplied to the City of Fernley.
8. DEFAULT OF CONTRACT:
a. In case of default of the contractor, the City may procure the articles or service from other
sources and hold the contractor responsible for any excess cost occasioned thereby.
b. If public necessity requires that use of materials or supplies not conforming to the
specifications, they may be accepted, and payment therefore shall be made at a proper
adjustment in price.
c. Default by the bidder in any manner including failure or refusal to furnish any item or items
at the price AND/OR TIME specified in the bid shall be considered cause for the Council,
to remove the bidder form the approved bidders list for not less than 6 months not more
than one year AND retain the bid security posted for the contract (if required by the bid).
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Annual Materials Supplier Contract Bid
9. APPEAL BY UNSUCCESSFUL BIDDER
a. Any unsuccessful bidder may file a notice of appeal within 10 days of award as entered on
the bid record by post bond with good and solvent surety in an amount equal to 25 percent
of the successful bid submitted. A bond must be furnished by a surety authorized to do
business in the State of Nevada. The notice of appeal must include a written statement of
the issues to be addressed on appeal. Within 20 days after receipt of the notice of appeal,
the Fernley City Council shall hold an informal hearing on the appeal and may cancel the
award based on the finding that the bid was incorrectly awarded. Any such cancellation
requires re-advertising for bids and new award under the provisions of NRS Chapters 332
and/or 338 as applicable. Notice of the hearing on the appeal shall be provided to both the
successful bidder and the unsuccessful bidder filing the protest by mailing a certified letter
to each party at least 10 days prior to the scheduled date of the hearing. The time and place
for the meeting shall be at the sole discretion of the City Council. The format for the council
meeting to hear the appeal shall be conducted in a manner satisfactory to the chair of the
City Council. The successful bidder and the unsuccessful bidder as well as City staff will
be allowed to be heard and present information as directed by the chair.
b. The City Council may withhold an amount from the bond posted by the unsuccessful bidder
to cover the costs incurred by the City in hearing the appeal, if the original decision to
award is upheld. The amount is at the discretion of the City Council. If the appeal is upheld
and the award is canceled, the bond posted with the notice of appeal will be returned to the
person who posted the bond.
c. The decision and finding of the City Council is final and all further disputes regarding the
matter of the award or amount withheld form the bond to cover the costs of hearing the
appeal shall be resolved in a court of competent jurisdiction.
d. Any notice of appeal under the provisions of this section operates as a stay of action in
relation to any contract under such award until a determination is made by the City Council
following the informal hearing prescribed herein. Such stay of action will be lifted if the
Council rejects the appeal and upholds the award. Any further stay of action must be
pursued by the unsuccessful bidder through an action brought in a court of the State of
Nevada, (per Section 28 of the attached Standard Form Contract).
APPENDIX A--SPECIFICATIONS
The work consists of supplying the City with the materials and/or equipment on an as-needed basis through
one of the following two ways:
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Annual Materials Supplier Contract Bid
1) Supplier will provide material stocking services on a monthly basis, or as directed by the
Utilities Department, for the materials labeled "Supplier Stocking". The minimum and
maximum material quantities required will be provided by Public Works.
2) Supplier will provide material on an as-needed basis when contacted by the Utilities
Department. The minimum and maximum material quantities required will be provided by
Utilities.
3) Supplier will provide a complete list of all inventory items with pricing for each item.
4) All materials must conform to the requirements of the Federal Government's Reduction of
Lead in Drinking Water Act.
The City's Water and Sewer Materials Inventory to be supplied will consist of the following:
*Supplier Stocking
Water Inventory
Curb Stop Valves * 12 x 3 BRS NIP
* 34 FIP x FIP CURB STP * 12 x 3 12 BRS NIP
* 1 FIP x FIP CURB STP * 12 x 4
* 1 14 FIP x FIP CURB STP * 12 x 4 12 BRS NIP
* 1 12 FIP x FIP CURB STP * 12 x 5 BRS NIP
* 2 FIP x FIP CURB STP * 12 x 5 12 BRS NIP
Corp Stop Valves * 34 x CLS
* 34 MIP x MIP CORP STP * 34 x 1 BRS NIP
* 1 MIP x MIP CORP STP * 34 x 1 12
* 1 14 MIP x MIP CORP STP * 34 x 2
* 1 12 MIP x MIP CORP STP * 34 x 2 12
* 2 MIP x MIP CORP STP * 34 x 3
Brass Unions [*] * 34 x 3 12
* 12 BRS 125 LB UNION * 34 x 4
* 34 BRS 125 LB UNION * 34 x 4 12
* 1 BRS 125 LB UNION * 34 x 5
* 1 14 BRS 125 LB UNION * 34 x 5 12
* 1 12 BRS 125 LB UNION * 34 x 6
* 2 BRS 125 LB UNION Brass Nipples [*] (Continued)
* 34 x 10 BRS NIP
* 34 x 12
Brass Nipples [*]
* 1 x CLS
* 12 x CLS BRS NIP
* 1 x 1
* 12 x 1 12 BRS NIP
* 1 x 1 12
* 12 x 2
* 1 x 2
* 12 x 2 12 BRS NIP
* 1 x 2 14
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Annual Materials Supplier Contract Bid
* 1 x 2 12 * 2 x 10
* 1 x 3 * 2 x 12
* 1 x 3 12 Meter Setter Yokes
* 1 x 4 * 5/8 x 34 x 12 MTR SET B-2434-
* 1 x 4 12 2 W/C
* 1 x 5 * 34 x 12 MTR RESET
* 1 x 5 12 BRS NIP * 34" x 18 MTR RESET
* 1 x 6 BRS NIP * 1" x 12 METER SET
* 1 x 10 * 1 12 x 12 METER SET
* 1 14 x CLS BRS NIP * FORD 1 12 x 18 MTR SET
* 1 14 x 1 BRS NIP * 2" x 12 METER SET
* 1 14 x 2 BRS NIP * RESETTERS 1" x 18"
* 1 14 x 3 BRS NIP Fire Hydrant Meters
* 1 14 x 4 BRS NIP * 2 12 THD I GATE VAV
* 1 14 x 5 BRS NIP * 2 12 FNST SW x 2 12 MIP
* 1 14 x 6 BRS NIP * 2 12 MIP x 2 12 MNST
* 1 14 x 10 BRS NIP * 2 12 FNST x 2 12
* 1 14 x 12 BRS NIP * 3" x 2 12" REDUCER BRASS
* 1 12 x CLS BUSHING
* 1 12 x 1 BRS NIP * 2 12" CC BRASS NIPPLE
* 1 12 x 1 12 NIP * KITS-Mueller Repair
Fitting Std Male
* 1 12 x 2
* 34 COMP CTS x MIP ADPT
* 1 12 x 2 12
* 34" MIP x COMP IPS ADPT
* 1 12 x 3
Fitting Std Male (Continued)
* 1 12 x 3 12
* 1" COMP CTS x MIP ADPT
* 1 12 x 4
* 1" MIP x COMP IPS ADPT
* 1 12 x 4 12
* 1 14" COMP CTS x MIP ADPT
* 1 12 x 5
* 1 14" IPS COMP x MIP
* 1 12 x 5 12
* 1 12" MIP x COMP IPS ADPT
* 1 12 x 6
* 1 12 COMP CTS x MIP ADPT
* 1 12 x 10 BRS NIP
* 2" COMP CTS x MIP ADPT
* 1 12 x 12
Compression Fitting CTS Female
* 2 x CLS
* 34" COMP CTS x FIP ADPT
* 2 x 1
* 34" FIP x COMP IPS ADPT
* 2 x 1 14
* 1" COMP CTS x FIP ADPT
* 2 x 1 12 BRS NIP
* 1 12" COMP CTS x FIP ADPT
* 2 x 2 12
* 2" COMP CTS x FIP ADPT
* 2 x 3
* 1 14" COMP CTS x FIP ADPT
* 2 x 4
Compression Fitting CTS DBLE EN
* 2 x 5
* 34" COMP x COMP CTS CPLG
* 2 x 6
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Annual Materials Supplier Contract Bid
* 1" COMP x COMP CTS CPLG * SENSUS 1 12" REGISTER SRII
* 1 14" COMP x COMP CTS TRPL 1000 GAL
CPLG * SENSUS 2" REGISTER SRII
* 1 14" COMP x IPS TRPL 1000 GAL
* 1 12" COMP x COMP CTS Fire Hydrants
CPLG * MUELLER A-423, 5 14 SUPER
* 2" COMP x COMP CTS CPLG CENTURION 4' BURRY
* 2 12" COMP x COMP CTS (250 PSI)
CPLG * MUELLER A-423, 5 14 SUPER
Meters [*] CENTURION 5' BURRY
* OMNI 1 12" TRPL 1000-GAL (250 PSI)
WATER METER Fire Hydrant Ext. Sets
* OMNI 2" TRPL 1000-GAL * MUELLER A320-020 24 HYD.
WATER METER EXT. COMP. 5 14
* SENSUS SR 3" TRPL 1000- * MUELLER A320-020 12 HYD.
GAL WATER METER EXT. COMP. 5 14
* SENSUS SR 3" CMP TRPL Boxes [*]
1000-GAL WATER METER * B16 CONC BOX 12 x 12 14
* SENSUS SRH 4" TURBINE * B16 CONC EXT 12" HIGH
TRPLY 1000-GAL WATER * B36 CONC BOX 17 14 x 30
METER * B36 CONC EXT 12" HIGH
* SENSUS SRH 4" CMPD * G5 VALVE BOXES
TRPLY 500 CU FT WATER CONCRETE 12" HIGH
METER * G5 VALVE BOX
* SENSUS iPERL 34" 7.5LL 1000 EXTENSIONS
Gal TRPL
* SENSUS iPERL 34"9.5LL 1000 Lids Metal/Concrete
Gal TRPL * B16 STL LID
* SENSUS iPERL 1" 1000 Gal * B36 STL LID
TRPL * B16 CONC LID WITH PROBE
MXU Units HOLE
* SENSUS M2 FLEXNET 520M * B36 CONC LID WITH 2
DUAL PORT PROBE HOLES
* SENSUS 520M TOUCHREAD * G5 VALVE BOX LID
CABLE MARKED "WATER"
* SENSUS MXU M-520M Fiberlyte Boxes & Lids
SINGLE PORT UNIT * B16 TOP BOX
Meter Registers * B36 TOP BOX
* SENSUS 34" REGISTER SRII * B16 LID
TRPL 1000 GAL * B36 LID
* SENSUS 1" REGISTER SRII * B16 EXTENSION
TRPL 1000 GAL * B36 EXTENSION
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Annual Materials Supplier Contract Bid
Water Pipe * 1 x 34 BRASS BELL
* 4" x 20' WATER PIPE (DR18 REDUCERS
CL150 PVC C-900) * 2 x 34 BRASS BELL
* 6" x 20' WATER PIPE (DR18 REDUCERS
CL150 PVC C-900) * 2 x 1 BRASS BELL
* 8" x 20' WATER PIPE (DR18 REDUCERS
CL150 PVC C-900) * 2 x 1 12 BRASS BELL
* 10" x 20' WATER PIPE (DR18 REDUCERS
CL150 PVC C-900) Brass Reducer Bushing (BRS HEX BUSH)
* 12" x 20' WATER PIPE (DR18 [*]
CL150 PVC C-900) * 34 x 12 BRASS REDUCER
* 14" x 20' WATER PIPE (DR18 BUSHING
CL150 PVC C-900) * 1 x 34 BRASS REDUCER
* 16" x 20' WATER PIPE (DR18 BUSHING
CL150 PVC C-900) * 1 14 x 34 BRS HEX BUSH
* 18" x 20' WATER PIPE (DR18 * 1 14 x 1 BRS HEX BUSH
CL150 PVC C-900) * 1 12 x 34 BRS HEX BUSH
Brass T's [*] * 1 12 x 1 BRASS REDUCER
* 12" BRASS T'S BUSHING
* 12" GALVANIZED T'S * 1 12 x 1 14 BRS HEX BUSH
* 34" BRASS T'S * 2 x 34 BRASS REDUCER
* 1" BRASS T'S BUSHING
* 1 14" BRASS T'S * 2 x 1 BRASS REDUCER
* 1 12" BRASS T'S BUSHING
* 2" BRASS T'S * 2 x 1 12 BRASS REDUCER
Brass 90's [*] BUSHING
* 12" BRASS 90'S * 2 x 1 14 BRASS REDUCER
* 34" BRASS 90'S BUSHING
* 1" BRASS 90'S Brass Straight Couplings [*]
* 1 14" BRASS 90'S * 12" BRASS STRAIGHT
* 1 12" BRASS 90'S COUPLINGS
* 2" BRASS 90'S * 34" BRASS STRAIGHT
COUPLINGS
Brass 45's [*]
* 12" BRASS 45'S * 1" BRASS STRAIGHT
COUPLINGS
* 34" BRASS 45'S
* 1 14" BRASS STRAIGHT
* 1" BRASS 45'S
COUPLINGS
* 1 14" BRASS 45'S
* 1 12" BRASS STRAIGHT
* 1 12" BRASS 45'S
COUPLINGS
* 2" BRASS 45'S
* 2" BRASS STRAIGHT
Brass Bell Reducers (BRS CPLG) [*]
COUPLINGS
* 34 X 12 BRASS BELL
Brass Plugs [*]
REDUCERS
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