Construction Contracting Services for Genesee County Metropolitan Planning

Location:	Michigan
Posted:	Feb 23, 2024
Due:	Dec 31, 2025
Agency:	Genesee County
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	24-357
Publication URL:	To access bid details, please log in.

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Chrystal Simpson

Chief Financial Officer

Purchasing Department

1101 Beach Street, Rm. 361 Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

February 23, 2024

GENESEE COUNTY REQUEST FOR QUALIFICATIONS #24-357

Sealed Statements of Qualifications will be received at the Genesee County Purchasing

Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for CONSTRUCTION

CONTRACTING SERVICES FOR GENESEE COUNTY METROPOLITAN PLANNING

COMMISSION (GCMPC).

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website www.geneseecountymi.gov.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

proposal response with the proposal number, proposal name, proposal due date and time,

and your firm’s name. The proposal request number and due date for this RFQ are:

DUE DATE:

Until Filled – December 31, 2024

PROPOSAL REQUEST NUMBER: #24-357

DUE DATE:

RFQ Number:

This is an ongoing solicitation. Contractors

may submit qualifications anytime throughout

the year. The County may elect to withdraw,

terminate, or revise this request without notice.

#24-357

Rita Schubert, Purchasing Manager

bid2\2024\24-357

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

RFQ #24-357

TABLE OF CONTENTS

SECTION 1. INSTRUCTIONS TO OFFERORS .............................................3

SECTION 2. STANDARD TERMS & CONDITIONS.......................................4

SECTION 3. ADDITIONAL TERMS & CONDITIONS.....................................4

SECTION 4. QUALIFICATIONS OF OFFERORS ..........................................6

SECTION 5. PURPOSE ................................................................................7

SECTION 6. SCOPE OF SERVICES .............................................................7

SECTION 7. INFORMATION REQUIRED FROM OFFERORS ......................9

SECTION 8. EVALUATION CRITERIA & SELECTION PROCEDURE........11

SECTION 9 – INSURANCE REQUIRED FROM PROPOSERS ...................11

SIGNATURE PAGE ..................................................................................... 14

NOTIFICATION OF CONSTRUCTION CONTRACT AWARD .....................16

CONTRACTORS DATA SHEET .................................................................. 17

ATTACHMENT 1 – SECTION 3 CLAUSE.................................................... 21

ATTACHMENT 2 – System for Award Management (SAM) Registration 25

ATTACHMENT 3 – Sample Insurance Documents ...................................26

RFQ #24-357

RFQ #24-357 CONSTRUCTION CONTRACTING SERVICES FOR

GENESEE COUNTY METROPOLITAN PLANNING COMMISSION

(GCMPC)

SECTION 1. INSTRUCTIONS TO OFFERORS

1. Sealed proposals will be received, at the Genesee County Purchasing Department,

1101 Beach Street, Room 361, Flint, MI, 48502. The Genesee County Purchasing

Department hours of operation are 8:00 a.m. - 5:00 p.m. Monday - Friday, closed

holidays (view website for days that County is closed to the public). Label the envelope

containing the proposal response as described on page 1. PROPOSALS SENT BY

FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Submit one original and one paper copy of your bid. After the bid closes you

may be contacted to send the County an electronic copy of your bid. All bids

become the property of Genesee County. The original must include a signature on the

Signature Page of a person authorized to make a binding offer. Failure to provide the

required number of duplicate copies may result in rejection of your bid. Bids may not

be submitted at the MITN site for this offering.

3. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best possible

vendor that will provide the best value and service.

4. All submissions will be time stamped by an individual within the Office of Fiscal Service

Department. The only acceptable evidence of the time of receipt of the submissions is

that of the time clock that resides within said department. It is each Proposer’s

responsibility to insure that their proposal is time stamped by the Fiscal Services

Department by the deadline. This responsibility rests entirely with the Proposer,

regardless of delays resulting from postal handling or for any other reasons. Proposals

will be accepted at any time during the normal course of business only, said hours being

8:00 a.m. to 5:00 p.m. Local Time, Monday through Friday, legal holidays as exception.

5. Michigan Inter-governmental Trade Network (MITN) – an alternate review of this

project can be done under bid # 24-357 Construction Contracting Services for

Genesee County Metropolitan Planning Commission (GCMPC)

https://www.bidnetdirect.com/mitn.

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities to

this site. As a vendor, you can register with Michigan Inter-governmental

Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see all

available bids and opportunities. By selecting automatic bid notification, your

company will receive emails once Genesee County has a bid opportunity that

RFQ #24-357

matches your company's business. In addition, the site handles bid

opportunities, RFPs, and RFQs for other member governmental agencies. If

you need help registering, please call Michigan Inter-governmental Trade

Network support department toll free 1-800-835-4603.

6. All communications, any modifications, clarifications, amendments, questions,

responses or any other matters related to this RFQ, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of proposal.

7. All prospective offerors shall be responsible for routinely checking the Genesee

County Purchasing Department website at

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_departmen

t/current_bids_2024.php for issued addenda and other relevant information. Genesee

County shall not be responsible for the failure of a prospective offeror to obtain

addenda and other information issued at any time related to this RFQ.

8. The County of Genesee requires a Certificate of Insurance with each proposal

submitted. Insurance required per the specifications governing this work must be

provided prior to the contract starting date and kept in full effect and compliance during

entire contract period. Failure to comply with these provisions will cause termination of

the contract.

The contractor agrees to be responsible for any loss or damage to property or persons

due to the performance of services herein contracted and further agrees to indemnify

and defend the County of Genesee against all claims or demands whatsoever, and to

hold the County of Genesee harmless from any loss or damage resulting therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify

bidders pursuant to Michigan Law.

9. Proposal Format: Proposals must be submitted in the format outlined in SECTION 7 -

INFORMATION REQUIRED FROM OFFERORS to be deemed responsive.

SECTION 2. STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and Conditions

by going to the following link: Genesee County, MI (geneseecountymi.gov)

SECTION 3. ADDITIONAL TERMS & CONDITIONS

1. Purpose: This RFQ provides qualified firms with information to enable them to

prepare and submit statements of qualifications for consideration by Genesee County

(the County or County), for all required services referenced in Section 6. Scope of

Services. The County is requesting Statements of Qualifications from Contractors.

All successful responding qualified Contractors will be placed on the lists maintained

RFQ #24-357

by the Genesee County Metropolitan Planning Commission (GCMPC) for future

rehabilitation of non-commercial residential structures throughout Genesee County.

2. Issuing Office: This RFQ is issued by the Genesee County Purchasing Department

on behalf of the Genesee County Metropolitan Planning Commission (GCMPC) and

Grant Administrator. The contact person is Rita Schubert, Purchasing Manager,

Genesee County, 1101 Beach Street, Room 361, Flint, Michigan 48502, phone: (810)

257-3195, fax: (810) 257-3560 and rschubert@geneseecountymi.gov. Email is the

preferred method of contact.

3. Questions & Inquiries: All questions regarding this RFQ shall be submitted in

writing to the Genesee County Purchasing Department as listed above. E-mail is the

preferred method of contact for all inquiries concerning this RFQ. No verbal

interpretation to any respondent as to the meaning of any requirement stated in this

RFQ shall be binding on Genesee County. All responses to questions regarding this

RFQ shall be issued in writing and distributed as an addendum by Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification of

this RFQ prior to the date for proposal submission. In such an event, an addendum

will be posted on the Purchasing Department website

(https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_depart

ment/current_bids_2024.php). Further, all offerors shall acknowledge having seen

any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Responsive Offerors: To ensure proper consideration, all offerors are encouraged

to submit a complete response to this RFQ using the format outlined in Section 7,

INFORMATION REQUIRED FROM OFFERORS. In addition, at least one of the

paper proposals must be signed with an original signature of the official authorized

to bind the offeror to its provisions. Submissions will be reviewed within 30 days of

receipt.

6. Validity Period: N/A

7. Disclosure: All information in an offeror’s proposal is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments

thereto. In the event that a offeror wishes to designate any portion of their submission

as “confidential” or “proprietary,” the offeror must contact the Purchasing Manager

prior to submission of the proposal. All requests regarding disclosure and requests

for confidentiality of a proposal response to this RFQ shall be submitted in writing to

the Genesee County Purchasing Department as listed above.

8. Statement of Exceptions: The offeror shall furnish a statement on company

letterhead giving a complete description of all exceptions to the terms, conditions, and

specifications set forth in the proposal. Failure to furnish this statement shall mean

that the offeror agrees to meet all requirements set forth in this solicitation.

RFQ #24-357

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
24-357	Construction Contracting Services for Genesee County Metropolitan Planning	Tuesday, December 31, 2025 @ 2:00 PM

Construction Contracting Services for Genesee County Metropolitan Planning

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See also