RFQ Tornado and Water Damage Restoration and Reconstruction

NOTICE OF REQUEST FOR QUOTATIONS (RFQ)
TOWN MANAGER'S OFFICE, TORNADO/WATER DAMAGE RESTORATION &
RECONSTRUCTION
The Town of Munster is requesting quotations from qualified contractors for the Town Manager's Office
for water damage restoration and reconstruction located at 1005 Ridge Road Munster, Indiana.
The project includes storm-related building damage, including water intrusion and damage associated
with a tree impact at the corner of the building. A water mitigation/remediation company has already
performed water extraction/remediation and dehumidification. The area is now in a partially demolished
condition and requires reconstruction and finish restoration.
The complete Request for Quotations (RFQ) and Scope of Work are available on the Town of Munster
website at Munster.org or by contacting Russ Kozyra.
Quotations will be accepted until 10:00am CST 11/11/2026
Questions regarding this RFQ shall be directed to:
Russ Kozyra
Superintendent of Operations
Town of Munster
508 Fisher Street
Munster, Indiana 46321
rkozyra@munster.org
The Town of Munster reserves the right to reject any or all quotations, waive informalities and minor
irregularities, request additional information from respondents, and award the contract in the best interest
of the Town.

REQUEST FOR QUOTATIONS (RFQ)
Town Manager's Office Tornado/Water
Damage Restoration & Reconstruction Issue
Date: October 28, 2026
Quote Due Date: November 11, 2026, at 10 am
Project Location: 1005 Ridge Road, Munster, Indiana
Owner: Town of Munster
1. Purpose
The Town of Munster is soliciting quotations from qualified contractors for the Town Manager's
Office for water damage restoration and reconstruction located at 1005 Ridge Road Munster, Indiana.
The selected contractor shall provide all labor, materials, equipment, permits, transportation,
disposal, and supervision necessary to complete the work described herein.
2. Project Description
The work includes storm-related building damage, including water intrusion and damage
associated with a tree impact at the corner of the building. A water mitigation/remediation
company has already performed water extraction/remediation and dehumidification. The area is
now in a partially demolished condition and requires reconstruction and finish restoration.
The Town has coordinated the disconnection of all known utility services to the structure.
3. Scope of Work
The scope of work is detailed in a separate document available on the Town of Munster website
at www.munster.org or by contacting Russ Kozyra.
4. Contractor Qualifications, Safety, and Insurance Requirements
Contractors submitting a quotation shall provide the following information and documentation:
Qualifications
* Company name, address, and primary contact information.
* Description of the firm's experience performing building demolition projects of similar
size and complexity.
* A minimum of three references from projects completed within the past five (5) years.
* Identification of any subcontractors proposed for the work and a description of their
responsibilities.

* Disclosure of any OSHA citations, safety violations, or regulatory enforcement actions
issued within the past three (3) years, including a brief description of corrective actions
taken.
Demolition and Safety Plan Contractors shall submit a brief demolition and safety plan that
includes:
* Estimated project duration and completion schedule.
* Emergency response procedures and contact information.
* Worker and public safety measures.
* Proposed work hours and anticipated schedule.
Insurance Requirements The successful contractor shall maintain insurance in accordance with
Attachment A.
The contractor shall provide certificates of insurance prior to commencing work. The Town shall
be named as an additional insured on applicable liability policies.
Licensing and Permits The contractor and subcontractor shall possess all licenses and
registrations required, including Town registration, to perform demolition work and shall obtain
all permits necessary to complete the project.
The chosen contractor must be willing to accept ACH payments.
5. Quote Submission Requirements
Contractors shall submit:
* Lump-sum price for the project.
* Proposed project schedule, including anticipated start and completion dates.
* Any assumptions, exclusions, or qualifications to the quotation.
* Number of calendar days required to complete site restoration following issuance of a
Notice to Proceed.
Questions shall be submitted in writing to the below stated contact.

Quotes shall be submitted to:
Contact Name: Russ Kozyra
Title: Superintendent of Operations
Email: rkozyra@munster.org
6. Evaluation Criteria
Quotations will be evaluated based upon the following factors:
* Price.
* Contractor qualifications and experience.
* Safety record.
* References.
* Ability to meet schedule requirements.
* Completeness and responsiveness of the Quotation.
The Town reserves the right to award the contract to the contractor whose quotation is
determined to be in the best interest of the Town, considering price, qualifications, experience,
safety record, references, and ability to perform the work within the required timeframe.
7. Reservation of Rights
The Town reserves the right to:
* Reject any or all quotations.
* Waive informalities and minor irregularities.
* Request additional information from respondents.
* Cancel this solicitation at any time.

8. Quote Form
Contractor Name:
Primary Contact:
Phone:
Email:
Lump Sum Demolition Price: $
Estimated Start Date:
Estimated Days to Complete:

Attachment A
Insurance Requirements
All coverage should list Town of Munster as an additional insured on a primary and non-
contributory basis. Below is an outline of our recommendations.
Commercial General Liability Coverage
1. $1,000,000 Per Occurrence
2. $1,000,000 Personal & Advertising Injury
3. $2,000,000 General Aggregate
4. $2,000,000 Products/Completed Ops Aggregate
1. The Town should be named as an additional insured on a primary & non-
contributory basis
Commercial Automobile Liability Coverage
1. $1,000,000 Combined Single Limit
1. The Town should be named as an additional insured on a primary & non-
contributory basis
Umbrella or Excess Liability
1. $5,000,000 Per Occurrence
2. $5,000,000 General Aggregate
2. Coverage provided should be follow form
Workers Compensation Coverage
1. Statutory limits
2. Employers Liability Limits of $1,000,000/$1,000,000/$1,000,000
3. Above coverages shall be from a company authorized to do business in Indiana
and with at least an "A VII" rating from A.M. Best Company
4. If requested, organization must provide copies of applicable policy endorsements

TOWN OF MUNSTER
FACILITIES / PUBLIC WORKS
REQUEST FOR QUOTATION
TOWN MANAGER'S OFFICE
TORNADO / WATER DAMAGE
RESTORATION & RECONSTRUCTION
Scope of Work for Contractor Pricing
Owner Town of Munster, Indiana
Project Area Town Manager's Office
Storm / tornado-related building and water damage
Work Type
restoration
Prepared For Request for Contractor Quote
Date October 23 2026
IMPORTANT BID NOTE: This scope is based on visual conditions shown in the photographs supplied by the Town.
The contractor shall verify field conditions, dimensions, concealed damage, code requirements, and quantities
before submitting a firm quotation. Any concealed conditions discovered during construction shall be
documented and brought to the Town's attention before additional work is performed.
Scope of Work * Tornado / Water Damage Restoration * Town Manager's Office

TOWN OF MUNSTER
FACILITIES / PUBLIC WORKS
1. PROJECT BACKGROUND
The Town Manager's Office sustained storm-related building damage, including water intrusion and damage
associated with a tree impact at the corner of the building. A water mitigation/remediation company has already
performed water extraction/remediation and dehumidification. The area is now in a partially demolished
condition and requires reconstruction and finish restoration.
Currently, there is exposed masonry and metal framing, areas of removed wall finishes, damaged or removed
ceiling components, exposed/removed insulation and trim around windows, and miscellaneous
materials/equipment remaining from the remediation process. The contractor shall provide all labor, materials,
supervision, equipment, protection, disposal, and incidental work necessary to return the office to a complete,
safe, code-compliant, finished, and occupied condition.
2. CURRENT CONDITIONS
* Portions of the interior wall assembly have been opened/removed, exposing concrete masonry units and
metal framing/furring.
* Interior wall insulation and/or wall backing have been removed or disturbed during damage mitigation.
* Several suspended acoustic ceiling tiles are missing, displaced, or removed, with portions of the ceiling grid
exposed.
* At least one suspended ceiling area contains visible openings and displaced grid components that will
require repair/replacement.
* Window areas have disturbed/damaged wood trim, framing/finishing materials, and temporary/protective
materials around the openings.
* All affected electrical components shall be evaluated and repaired as required.
3. DETAILED SCOPE OF WORK
A. PRE-CONSTRUCTION / SITE PROTECTION
* Conduct a complete on-site inspection of the affected office and adjacent building areas before starting
reconstruction.
* Verify all dimensions and quantities needed for pricing.
* Coordinate work with the Town's facilities coordinator so the office, building occupants, records, furniture,
and equipment are adequately protected.
* Provide floor, furniture, equipment, doorway, and adjacent-area protection as required to prevent dust,
debris, or construction damage.
* Maintain safe access/egress and comply with applicable OSHA, Indiana Building Code, electrical, fire, and
other applicable requirements.
* Provide temporary barriers, dust control, and containment measures when necessary for demolition and
finish work.
B. DEMOLITION, REMOVAL & DISPOSAL
* All damaged or non-salvageable interior finish materials have already been removed including damaged
drywall/gypsum board, insulation, trim, ceiling components, and miscellaneous storm-damaged materials.
Scope of Work * Tornado / Water Damage Restoration * Town Manager's Office

TOWN OF MUNSTER
FACILITIES / PUBLIC WORKS
* Protect any existing materials identified by the Town as salvageable or to remain.
C. WINDOW & OPENING RESTORATION
* Inspect all windows in the affected office for storm impact, water intrusion, broken/damaged components,
air leakage, damaged glazing, frame movement, damaged wood trim, and compromised attachment.
* Repair or replace damaged window components as necessary to restore the windows to a weather-tight,
secure, operational condition.
* Repair/replace damaged interior wood casing, trim, sill, jamb extensions, and related finish materials.
* Provide compatible insulation and sealant around repaired/replaced window openings as required.
* Where a window is determined to be beyond economical repair, provide a complete replacement option
approved by the Town.
D. WALL RECONSTRUCTION
* Reconstruct wall assemblies that were removed or damaged during the storm and remediation process.
* Repair, replace, straighten, or supplement damaged metal framing/furring as necessary to provide a sound
substrate.
* Provide new insulation where required to match existing construction and current applicable requirements.
* Install new gypsum board/drywall of appropriate thickness and type for the location.
* Tape, mud, sand, and finish all new drywall surfaces to a uniform appearance suitable for painting.
* Repair all transitions between new and existing wall surfaces so completed work does not leave visible gaps,
unfinished edges, or abrupt changes in plane.
* Provide corner bead, backing, fasteners, sealants, and miscellaneous accessories required for a complete
installation.
E. CEILING RECONSTRUCTION
* Inspect the existing suspended ceiling grid throughout the affected office.
* Repair, re-square, re-level, and replace damaged or missing ceiling grid components.
* Provide new acoustic ceiling tiles matching the existing size, type, texture, and appearance as closely as
commercially available.
* Replace damaged or missing light fixtures, lenses, diffusers, access panels, or other ceiling-mounted
components as required, subject to field verification.
* Coordinate ceiling work with electrical, HVAC, fire alarm, communications, and other systems located above
the ceiling.
* Leave the completed ceiling level, secure, clean, and free of damaged or mismatched components.
F. ELECTRICAL / LOW-VOLTAGE COORDINATION
* Inspect electrical devices, receptacles, switches, junction boxes, wiring, and exposed components within the
affected wall and ceiling areas.
* Repair or replace storm- or water-damaged electrical components as required by applicable code and
manufacturer requirements.
* Ensure all electrical boxes are properly supported, covered, and finished flush with the completed wall
surface.
* Reconnect and test affected lighting and electrical devices after reconstruction.
Scope of Work * Tornado / Water Damage Restoration * Town Manager's Office

TOWN OF MUNSTER
FACILITIES / PUBLIC WORKS
G. PAINTING & FINISH RESTORATION
* Prime all new drywall and repaired surfaces using appropriate materials for the substrate.
* Paint affected walls and repaired areas using color chosen by Town staff.
* Stain replaced trim and other finish carpentry as required.
* Provide sufficient coats for uniform coverage and professional appearance.
* Touch up adjacent surfaces affected by the restoration work.
* Remove wallpaper on East wall and prep for paint.
* Paint east wall with the same color as other affected walls.
H. FLOORING / FINAL FINISHES
* Repair, replace, or reinstall flooring and base that was removed or damaged by the storm, water intrusion, or
restoration work.
* Introducing new carpet chosen by Town staff
* Provide new transitions, base, adhesives, and incidental materials required for a complete finish.
I. CLEANING, TESTING & TURNOVER
* Remove all construction debris, protective plastic, dust, labels, packaging, and contractor materials from the
work area.
* Vacuum and cleanliness affected surfaces as appropriate following construction activities.
* Clean windows, sills, trim, fixtures, and accessible finished surfaces affected by the work.
Evaluate electrical and other repaired systems within the contractor's scope.
* Confirm that windows operate correctly and that affected openings are weather-tight.
* Provide the Town with a final walk-through and correct punch-list items before final acceptance.
4. CONTRACTOR BID REQUIREMENTS
* Provide a lump-sum base bid for the complete scope described herein.
* Clearly identify all exclusions, assumptions, allowances, and proposed substitutions.
* Include all labor, supervision, equipment, mobilization, protection, demolition, disposal, incidental
materials, and cleanup necessary to complete the work.
* State anticipated start date and estimated duration from notice to proceed.
* Identify any subcontractors proposed for electrical, HVAC, window, or other specialty work.
* Contractor shall obtain any permits required for its work and coordinate inspections as applicable.
* All new materials shall be new, commercial-grade, and compatible with existing conditions unless otherwise
approved by the Town.
* Work shall be performed in a manner that minimizes disruption to Town operations.
5. CONCEALED CONDITIONS & CHANGE WORK
Because the area has undergone water remediation and portions of the wall and ceiling assemblies are already
open, the Town recognizes that concealed conditions may exist. The contractor shall document any concealed
damage discovered after demolition and notify the Town before proceeding with work outside the quoted scope.
No additional work shall be performed for extra compensation without written authorization from the Town's
designated representative, except where immediate action is necessary to protect life or prevent further property
damage.
Scope of Work * Tornado / Water Damage Restoration * Town Manager's Office