Request for Proposals ? Design and Construction Services to Repair and Renovate the Tanana Village Health Clinic for Administrative Office Use Addendum 1

REQUEST FOR PROPOSALS FOR
DESIGN AND CONSTRUCTION SERVICES
TO REPAIR AND RENOVATE THE TANANA
VILLAGE HEALTH CLINIC
FOR ADMINISTRATIVE OFFICE USE
ISSUED BY:
NATIVE VILLAGE OF TANANA
(Hohudodetlaatl Denh)
Date Issued: March 4, 2026.
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TABLE OF CONTENTS
I. Solicitation ....................................................................................................................................... 1
II. Submittals ........................................................................................................................................ 1
III. Project Description ....................................................................................................................... 2
IV. Compensation ............................................................................................................................... 3
V. Schedule ........................................................................................................................................... 4
VI. Questions and Clarifications ......................................................................................................... 4
VII. Type of Agreement ...................................................................................................................... 5
VIII. Scope of Work ............................................................................................................................ 5
IX. Insurance, Certifications, and Other Requirements ..................................................................... 5
X. Selection Process ............................................................................................................................. 6
XI. Proposal Content and Format ..................................................................................................... 8
XII. Other ........................................................................................................................................... 9
List of Attachments:
Attachment A: Modified AIA Document A141-2014 Standard Form of Agreement Between
Owner and Design-Builder
Attachment B: BEMAR Project Scope of Work Descriptions for Four Renovations Tasks
Attachment C: Project Floorplan
Attachment D: Site Photos and Aerial Site Map (with Facility Identified by Number)

INSTRUCTIONS TO OFFERORS
I. Solicitation
The Native Village of Tanana (hereafter referred to as the "Tribe" or "Owner)-a federally
recognized Tribal Government located in Tanana, Alaska-is seeking proposals from firms
qualified and interested in providing design-build general contractor services for the rehabilitation,
renovation of the Tribe's health care clinic facility. (hereafter referred to as the "Project"). The
Project has four distinct tasks which may require coordination with the owner if the project requires
the facility to be unstaffed during renovations. The four tasks are described in more detail below,
and the project is funded from Indian Health Service (IHS)-Backlog of Essential Maintenance,
Alteration, and Repair (BEMAR) funds under a Cooperative Agreement between the Tribe and
the Alaska Native Tribal Health Consortium (ANTHC). The selected Design-Builder firm is
expected to oversee the development of final design documents, and once approved by the Tribe,
successfully complete the construction of each of the four BEMAR renovation tasks, on time and
within the Tribe's Project budget. The Selected Design-Builder firm is expected to perform pre-
construction, design assistance, construction-phase, and project close-out services, in accordance
with the terms and conditions of the Owner's Modified A141 Standard Form of Agreement
between Owner and Design-Builder (hereafter referred to as the "Agreement") and included as
Attachment A of the RFP.
II. Submittals
To be considered, Offerors must deliver submittals to the email address below, on or before the
deadline, and in the number of copies indicated below.
Deadline: Proposals will be accepted until: 5:00 p.m. Alaska Standard Time (AKST) on March
18, 2026.
Address Proposals To:
Victor Joseph, Executive Director
Tanana Tribal Council
P.O. Box 130
Tanana, AK 99777
Telephone: (907) 966-8409
Email: rfpproposal@tananatribe.org
Mark Submittals as Follows:
Native Village of Tanana Health Clinic Repair
Required Number of Copies: 1
By submitting a proposal, each Offeror represents that the Offeror has visited the site(s) where the
work is to be performed and/or has become familiar with local conditions and has correlated that
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knowledge with the requirements in this request for proposals ("RFP"). Should an Offeror choose
to make a site visit, please contact:
Victor Joseph, Executive Director
Tanana Tribal Council
P.O. Box 130
Tanana, AK 99777
Cell: (907) 388-9830
Email: executivedirector@tananatribe.org or TEXT
Proposals shall remain valid for at least forty-five (45) days after the closing date for receipt of
proposals. The Tribe may allow for changes to or the withdrawal of the proposal only if the request
is made in writing and received prior to the deadline for receipt of proposals. No changes to or
withdrawal of a submitted proposal is permitted after the deadline for receipt of proposals.
III. Project Description
Project Site: As shown in Attachments B-D, the health clinic facility is located at P.O. Box 130
or 40 River St. Tanana Ak, 99777. The square footage is approximately 4000 square feet.
Key Tribal Personnel: The Native Village of Tanana is the "Owner" of the Project. The Owner's
"Authorized Representative" is Victor Joseph, the Tribal Executive Director.
Summary of Services: As described above, the Tribe is currently seeking proposals to renovate
Tanana's current clinic. While the Project involves renovations rather than new construction, so
stamped Construction Documents may not be needed, the roofing renovation, grading and pipe
replacement work do require the development of sufficient plans and specifications to ensure that
the Work meets are required building codes and standards to ensure high-quality construction
work. The Tribe requires the services of a Design-Builder firm to complete basic design documents
and renovation services for the former health clinic facility. The services will consist of the
following four subcomponents:
(1) Roof Replacement and Entrance Reconfiguration: The roof of the former health clinic
facility is nearing the end of its natural life. Snow slides off the roof and impedes access to the
building. The existing gutter system is frequently ripped off by shedding snow and ice. The
building entrances do not comply with 2010 ADA Standards for Accessible Design, including the
requirements that headroom clearance over stairs exceeds six feet; that stairs have continuous
handrails on both sides; that building entrances, exterior doors, and interior vestibules offer
adequate clearance; and that ramped access is provided to both front and rear entrances. The
selected Design-Builder firm will replace the existing metal roof system, install snow guards,
reconfigure the canopy covers, and make additional modifications to the building entrances to
address these deficiencies.
(2) Cabinet Repair and Replacement: The Selected Design-Builder firm will remove and replace
all permanently mounted casework and workstations at the former Tanana Health Center to allow
for the facility to be converted to administrative uses. The work will involve replacing all cabinets
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in the facility and procuring the materials, cabinetry, project control, shipping, delivery and
installation of all furnishings for a fully functional administration offices workspace.
(3) Grading: Grading and drainage are inadequate at multiple locations around the former health
clinic facility. Water ponds in low spots, including at both facility entrances, and at times, water
flows into the basement. Plywood and planks are currently being used to bridge a low spot required
to access the facility wheelchair ramp. Water sheds directly off the roof, including in front of the
entrances. The Selected Design-Builder firm will regrade the entire perimeter area around the
facility to promote drainage away from the facility, especially away from the entryways. The
finished grade must have a minimum 2% slope away from the building for a minimum of 10 feet.
(4) Piping Replacement: Elevated levels of dissolved copper have been detected in the domestic
water at the former health clinic facility. The Selected Design-Builder firm will remove all existing
copper piping in the domestic water distribution system at the facility. New PEX piping will be
installed, as well as new faucets and fixtures. Trap and supply protective covers and code-required
ASSE 1070 thermostatic mixing valves will be installed for all faucets and fixtures, including
restroom lavatories and hand-wash sinks. The Selected Design-Builder firm will also replace the
current, inoperable drinking fountain with a single height, stainless steel, non-refrigerated, ADA-
compliant drinking fountain connected to the revised plumbing and piping system.
Design-Build Methodology: The Tribe has elected to complete the Project using the design-build
project delivery method because the Tribe anticipates that the Roof Replacement and Entrance
Reconfiguration, Cabinet Repair and Replacement, and Grading subcomponents of the Project will
require design services. During the initial preconstruction/design phase of the Project, the Selected
Design-Builder firm will develop final Project design documents for the Tribe's review and
approval. Following review of the Selected Contractor's Design-Build Proposal and contingent
upon the Tribe's acceptance of the Proposal and execution of a Design-Build Amendment, the
Selected Design-Builder firm will construct the Project. The Project's timeline is accelerated
because the Tribe wishes to transition the former Tribal Health Center to be used as Tribal
Administrative Offices near the same time as the new Tribal Health Clinic is completed and in
operation, which is expected to occur at the end of June 2026.
Potential Additional Scope of Work: In addition to the above-referenced Project scope, the Tribe
is also planning the repair and renovation of an existing Greenhouse located next to the Tribal
Health Clinic. The scope of work will include the following: (1) remove existing climate control
system and install a new system; (2) connect Greenhouse plumbing/piping system to nearby water-
sewer system; (3) complete all electrical repairs and bring the entire electrical and plumbing system
up to current building codes and specifications. This additional scope of work will not be included
with the selected Design-Builder's first Design-Build Proposal, but the Tribe reserves the right to
add require this additional scope of work at a future date.
IV. Compensation
Payment for these Design-Build services shall be divided into: (1) preconstruction/design services,
which shall be compensated based on the selected firm's hourly rates up to a proposed maximum
not-to-exceed ("NTE") amount; and (2) construction-phase services, which shall be based upon a
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mutually agreeable "Contract Sum," to be negotiated in good faith through "open book" pricing
discussion following submission of the selected firm's Design-Build Proposal. Offerors must
provide hourly rates, and The Tribe is also open to considering alternative compensation models,
including but not limited to, a flat fee for all preconstruction/design work. However, all Offerors
must provide their standard hourly rates and their proposed NTE amount for the
preconstruction/design services phase of the Project.
V. Schedule
Interested Offerors are requested to carefully consider their workload and capability of meeting
the Project schedule. Subject to the requirements and constraints outlined in the paragraph below, the
Owner anticipates that the selected Offeror shall complete its construction work on the following
schedule:
1. Request for Proposal (RFP) published March 4, 2026
2. Deadline for requests for additional information March 10, 2026
3. Responses to information requests issued March 13, 2026
4. Proposals due March 18, 2026
5. Initial Screening and Interviews (if desired by the Tribe) March 20, 2026
6. Final selection and notification March 25, 2026
7. Agreement executed March 27, 2026
8. Pre-design meeting and scope verification March 31, 2026
9. Long lead time materials and supplies are ordered April 10, 2026
10. Design-Build Proposal submitted April 17, 2026
11. Design-Build Amendment executed May 1, 2026
12. Municipal Fire Marshal Design Set/Permit application May 8, 2026
13. Pre-construction meeting and scope verification May 11, 2026
14. Roof Replacement and Entrance Reconfiguration TBD, 2026
15. Grading and Water Diversion TBD, 2026
16. Piping/Faucet/Fitting Replacement TBD, 2026
17. Cabinet Repair and Replacement TBD, 2026
18. Substantial Completion Date TBD, 2026
19. Final Completion Date September 30, 2026
The Selected Design-Builder firm should be prepared to begin preconstruction/design work
immediately after the Agreement is executed. If necessary, Offerors may propose an alternative
Project schedule based on their individual capacity, which may include a phased approach to
completion that enables Tribal staff to begin occupying the building while some of the renovation
work is still being completed. The alternative schedule will be evaluated by the Owner's selection
team to determine the overall best value for Owner. The submission of an alternative Offeror
schedule will not make the proposal non-responsive, but the Owner reserves the right to consider
this scheduling issue as part of its "Capacity" scoring criteria.
VI. Questions and Clarifications
Questions regarding this RFP must be directed in writing to Tribal Executive Director Victor
Joseph, at executivedirector@tananatribe.org. The Tribe shall determine, in its sole discretion, if
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the question requires a response, and the responses to any questions submitted shall be issued
through addenda provided to all Offerors.
Offerors must read the RFP thoroughly. Any ambiguity, conflict, discrepancy, omission, or other
errors in this RFP must be reported in writing. Any changes or corrections to the RFP will be
made only by written addendum issued by the Tribe. Failure to report ambiguities, conflicts,
discrepancies, omissions, or other errors in a timely manner prior to submission of the proposals
will result in waiver of those issues.
VII. Type of Agreement
Given the expedited Project schedule, the selected Design-Builder firm will be expected to sign
the Tribe's Standard Form of Agreement, Attachment A, only a few days after being notified of
its selection. Offerors are expected to carefully review the Agreement and advise the Tribe in their
proposal if any of the terms or conditions of the Agreement are objectionable. If any provisions
are objectionable, the Offeror must provide in redline format alternative terms and conditions
which are acceptable to it, along with side comment notes explaining the reasons for each of the
proposed redline changes. These pages will not count against the proposal page limit. The Tribe
reserves the right to reject any proposal that fails to indicate that the Offeror is willing to execute
the Tribe's Agreement "as is" or fails to propose alternative terms and conditions that are
acceptable to the Tribe.
VIII. Scope of Work
The selected Design-Builder firm will provide, or cause to be provided, the services set out in
Section III above. The Tribe has not yet finalized all elements of the scope of work for the Project;
after selection of a Selected Design-Builder firm but prior to execution of the Agreement, a final
scope of work will be developed jointly between the Tribe and the selected firm, and the
Agreement will be updated accordingly.
IX. Insurance, Bonding, Certifications, and Other Requirements
Insurance: The Selected Design-Builder firm is expected to maintain the level of insurance
coverage specified in Agreement Section 3.1.16 and the performance and payment bonds required
in Agreement Section 3.1.16.5 throughout the design and construction of the Project. If an Offeror
wishes to propose an alternative level of insurance coverage to reduce Project costs, while still
ensuring adequate risk protection for the Owner, the Offeror, and the Project as a whole, the
Offeror must provide a rationale for the alternative level of insurance coverage and the proposed
substitute levels of insurance coverage as part of its proposal. The selected Design-Builder firm
will be required to provide proof of insurance coverage and certificates of additional insured status
prior to execution of the Agreement.
Certifications: By submitting a proposal, each Offeror certifies that it is not listed on the
governmentwide exclusions in the System for Award Management ("SAM"). By submitting a
proposal, each Offeror certifies, to the best of its knowledge and belief, that no federal funds have
been paid or will be paid, by or on behalf of the undersigned firm, to any person for influencing or
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attempting to influence an officer or employee of any federal agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of any federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
To the extent required by applicable law and consistent with the obligations contained in the
Agreement, Offerors are advised that prior to the execution of the Agreement, the Selected Design-
Builder firm may be required to submit certain additional certifications, including but not limited
to: (1) a certification regarding compliance with Worker's Compensation and other applicable
labor requirements; and (2) any additional certifications required by applicable federal law.
License: The Selected Design-Builder firm must hold a valid Alaska business license and any
other professional licenses required to perform the services at the time proposals are due. For more
information, Offerors may contact the Department of Commerce, Community, and Economic
Development, Division of Occupational Licensing, P.O. Box D-LIC, Juneau, Alaska 99811,
www.commerce.alaska.gov/web/cbpl/businesslicensing.aspx, (907) 465-2534.
Additional Funding Requirements: As noted above, the Tribe is funding the Project using IHS
Maintenance and Improvement (M&I) BEMAR funding received pursuant to Cooperative
Agreement Sub-Awards entered into between the Tribe and ANTHC. Development of the Project
must comply with all applicable terms and conditions of these Cooperative Agreement Sub-
Awards for the use of these BEMAR funds, as enumerated in the Agreement. ANTHC, in turn,
received the funds from the IHS under it Self-Governance Compact entered into under the
authority of Title V of the Indian Self-Determination and Education Assistance Act (ISDEAA),
P.L. 93-638. Among other things, the Selected Design-Builder firm agrees to: (1) pay prevailing wage
rates in accordance with the Davis-Bacon Act, 40 U.S.C. 3141-3148; (2) pay wages not less than
once a week; and (3) comply with all applicable Buy American requirements applicable to ISDEAA
funding under 2 C.F.R. Part 200.
X. Selection Process
Proposals will be reviewed by a selection team appointed by the Tribe. In evaluating Proposals,
the Tribe places high value on the following factors.
Project Approach/Project Management Plan 25 POINTS
* Demonstrated understanding of the Project site and the Project requirements;
* Efficient approach to performing the Project;
* Clear and concise Project management plan;
* Proven ability to meet deadlines, with specific examples provided in Proposal;
* Proven ability to establish quality control program; and
* Proven policies, procedures, or systems for cost control and schedule control.
Key Project Personnel Qualifications & Experience 20 POINTS
* Experienced Project manager and staff;
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* Demonstrated ability of Project manager and staff to address all Project needs, indicate
which members will participate in which area of work; and
* Demonstrated availability of Project manager and staff throughout duration of Project.
Firm Qualifications and Experience 25 POINTS
* Demonstrated ability to successfully complete design-build projects of comparable
design, scope, and complexity;
* Listing of key staff who have worked on firm's representative projects;
* Depth of Proposer's resources to perform required services;
* Ability and capacity to design and construct Solar Facilities of the size and scall of this
Project; and
* Any other information that Proposer believes would make its work on the Project
superior to that of other firms.
Hourly Rates, Mark-Up Rates and Not to Exceed (NTE) Price Proposal 25 POINTS
* Reasonableness of Hourly Rates, Proposed Mark-up Rates and NTE Amount, in relation
to the firm's overall qualifications and experience; and
* Alternative compensation approaches, if the Proposer wishes to provide an alternative
pricing proposal (Offerors DO NOT need to include alternative compensation approaches
to be considered for selection).
Alaska Native/American Indian Employment 5 POINTS
* Demonstrated commitment to providing employment and contracting opportunities to
Native Village of Tanana Tribal Members, Alaska Natives and American Indians; and
* Demonstrated ability to provide a preference for Alaska Native and American Indian
employees and subcontractors for work on the Project.
TOTAL POSSIBLE SCORE: 100 POINTS MAXIMUM
These criteria are intended to describe the qualities the Tribe is looking for in the selected firm but
are not intended to constrain the Tribe's discretion in selecting the firm it determines will provide
the best overall value to the Tribe in carrying out the Project. Additional information on the
referenced criteria is summarized below.
1. Demonstrated Ability: Identify projects similar to the Project in size, scope and
complexity that your firm has begun or completed over the last five (5) years. For each project
listed, provide the following information:
* The type of project, price or budget range, name and locations.
* The original bid/proposal price and the final contract price; if the project is ongoing,
provide the projected final price.
* The original date scheduled for each project's completion and the actual completion
dates; if the projects are on-going, provide the projected final completion date
compared to the original date.
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2. Experience on Similar Projects: Provide a summary of recent experience on site
development and utility location/installation projects, if any, including any problems
encountered, means of overcoming the problem, and any claims or disputes encountered by
or pursued by Proposer or the owners of the representative projects.
3. References: Include contact information (name, address and current phone numbers
and email addresses) for the owner on the three most recent or most relevant projects your
firm has completed.
4. Management Plan: Briefly summarize in three (3) pages or less how your firm will
staff and organize the Project.
5. Alaska Native/American Indian Employment Initiatives: Describe, in reasonable
detail, if and how you plan to promote the development and hiring of the Alaska Native and
American Indian workers for this Project. Credit will be given to those firms that offer
mentorship programs to train our local Alaska Native workforce.
6. Other Information: Briefly describe in two pages or less, any other information that
you believe makes the Proposer's work on the Project superior to that of other firms.
XI. Proposal Content and Format
Proposals should only address the selection criteria listed above. Submittals should include all of
the following and adhere to the specified criteria:
1. Cover letter that includes the following:
a) Statement that the signing individual has the authority to bind the Offeror to the
proposal.
b) Name and contact information of the individual who is authorized to make
representations and commitments for the Offeror.
c) Confirmation that any addenda have been received and considered.
d) Statement that the Offeror agrees to the contract terms and conditions identified in
Attachment A of this RFP or an explanation that the Offeror has provided specific
redline edits to the Agreement sufficient to allow it to execute the Agreement without
further negotiation.
2. Narrative that addresses the selection criteria listed above.
3. Resumes of team members who will substantially participate in the Project. Do not include
principals' resumes unless they will substantially and directly develop the Offeror's scope
of work and not just perform quality reviews (this applies to subconsultants as well).
Offeror shall have discretion on which team members' resumes to include, but primary
subcontractors and consultants (civil, structural, mechanical, electrical, cost estimator) are
desired. Resumes shall be no longer than two (2) pages each.
4. Rate sheet that includes the following:
a) The Offeror's federally approved overhead rate; rates per labor category for surveyors,
superintendents, engineers, architects, or any other labor categories the Offeror
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