216 - Subsurface LD-12 Water Leak Detector
| Location: | Ohio |
|---|---|
| Posted: | May 5, 2026 |
| Due: | May 28, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
216 - Subsurface LD-12 Water Leak Detector
File Number: 216
Closing Date: May 28, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Sandra Stack
216-664-2444
sandra_stack@clevelandwater.com
Procurement Folder
159224
RFB No.
RFB 2002 202600000000216
RFB Description
Subsurface LD-12 Water Leak Detector - May 2026
RFB Closing Date/Time
May 28, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
May 28, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Subsurface LD-12 Water Leak Detector - May 2026
Monarch Data Logger
0-350 PSI 64,00 sample points for Data
Battery Operated
Accuracy to be +-1% full scale
Waterpoof
Connection Size USB Mini
Time intervals from Two (2) seconds to 24 hours
Must be complete with current windows compatible software included
Item Quantity/
UOM
4.00000 /
EA
Event Date
Service
Dates
Catalog
Discount
Must include Amplifier/display w/neck strap, headphones, a ground plate with 40 cable for paved ground, a magnet base to sound hydrants
or valves, a 39 contact rod for surveying tight areas, carrying case, and operating instructions.
Must have a bandwidth of 50 to 15,000 Hz, at least six (6) filters (3 low, 3 high), a backlit visual output indicator, a battery life of between
25 to 30 hours with the backlight off, 12 or more hours with the backlight on. Amplifier must be light weight (less than 2 lbs). It must be able
to cut of noises louder than 110 Db for hearing safety. Five (5) year Warranty.
Manufacturer Model Number: Track-It 350PSIA
********************NO SUBSTITUTUES*******************
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
.
Number of Days for Delivery After Award: _____________
.
********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********
.
*********Vendor MUST Submit Product & Warranty Information with Bid Submission***********
********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********
********Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid
Received*********
******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******
.
INVITATION TO BID
(This is not an order.)
Page 2 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Sandra Stack
216-664-2444
sandra_stack@clevelandwater.com
Procurement Folder
159224
RFB No.
RFB 2002 202600000000216
RFB Closing Date/Time
May 28, 2026 3:00 PM
Price MUST include shipping and Handling to:
Barrett Dorsey
Cleveland Division of Water
Advanced Planning and Hydraulics
E.F.S.O. Building
5953 Deering Avenue
Parma Heights, Ohio 44130
RFB Description
Subsurface LD-12 Water Leak Detector - May 2026
Department/Division Public Bid Opening Date/Time
2002
May 28, 2026 3:00 PM
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********
.
Ship To:
Plants: Parma EFSO Building
Plants: Parma Pumping Sta.
5953 Deering Ave
Parma Heights, OH 44130
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
1 / 1 Lowest and best bidder under Chapter 181 C.O.
Response Type
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
INVITATION TO BID
(This is not an order.)
Page 3 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Sandra Stack
216-664-2444
sandra_stack@clevelandwater.com
Procurement Folder
159224
RFB Closing Date/Time
May 28, 2026 3:00 PM
RFB No.
RFB 2002 202600000000216
RFB Description
Subsurface LD-12 Water Leak Detector - May 2026
Department/Division Public Bid Opening Date/Time
2002
May 28, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
STATE:
ZIP CODE:
FED ID # / SSN #:
PHONE NO.:
FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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