54-TJK-01-PR36058 On Call Seeding Mulching Proposal 26

Proposal No. 54-TJK-01-PR36058 1 June 24, 2026
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
REQUEST FOR PROPOSAL
DATE AND TIME OF BID OPENING: JULY 15, 2026 AT 2:00 P.M.
BID PROPOSAL NO.: 54-TJK-01-PR36058
WBS ELEMENT NOS.: VARIOUS
COUNTIES: BERTIE, CAMDEN, CHOWAN, CURRITUCK, DARE, GATES,
HERTFORD, HYDE, MARTIN, NORTHAMPTON,
PASQUOTANK, PERQUIMANS, TYRRELL, AND
WASHINGTON - DIVISION 1
LOCATION: VARIOUS PRIMARY AND SECONDARY ROADS
TYPE OF WORK: ON CALL ANNUAL SEEDING AND MULCHING
DATE OF AVAILABILITY: SEPTEMBER 1, 2026
COMPLETION DATE: AUGUST 31, 2027
PRE-QUALIFICATION MANDATORY

Proposal No. 54-TJK-01-PR36058 2 June 24, 2026
PROPOSAL
FOR THE CONSTRUCTION OF
BID NO. 54-TJK-01-PR36058 IN BERTIE, CAMDEN, CHOWAN, CURRITUCK, DARE, GATES,
HERTFORD, HYDE, MARTIN, NORTHAMPTON, PASQUOTANK, PERQUIMANS, TYRRELL, AND
WASHINGTON COUNTIES - DIVISION 1, NORTH CAROLINA
JUNE 24, 2026
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. 54-TJK-01-
PR36058; has carefully examined the plans and specifications, which are acknowledged to be part of the proposal,
the special provisions, the proposal, the form of contract, and the forms of contract payment bond and contract
performance bond; and thoroughly understands the stipulations, requirements and provisions. The undersigned
bidder agrees to bound upon his execution of the bid and subsequent award to him by the Department of
Transportation in accordance with this proposal to provide the necessary contract payment bond and contract
performance bond within fourteen days after the written notice of award is received by him. The undersigned Bidder
further agrees to provide all necessary machinery, tools, labor, and other means of construction; and to do all the
work and to furnish all materials, except as otherwise noted, necessary to perform and complete the said contract in
accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s) specified in the Project
Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as
the case may be, for the various items given on the sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the
work and required labor to construct and complete State Highway Contract No. 54-TJK-01-PR36058 for the unit or
lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and
specifications prepared by said Department, which proposal, plans, and specifications show the details covering this
project, and hereby become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for
Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into
and made a part of this contract; that, except as herein modified, all the construction and work included in this contract
is to be done in accordance with the specifications contained in said volume, and amendments and supplements
thereto, under the direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer
or such other person as may be designated by the Secretary to sign for the Department of Transportation. The
conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division
Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as
the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any
item or portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease
in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

Proposal No. 54-TJK-01-PR36058 3 June 24, 2026
TABLE OF CONTENTS
PROJECT SPECIAL PROVISIONS - GENERAL PAGE NO.
General 5
Pre-Qualification 5
General Contractors Licensing Requirements 5
Contract Time for ID/IQ 6
Work Order Assignment (Multiple Awards) for ID/IQ 6
Mobilization and Liquidated Damages for ID/IQ 7
Emergency Mobilization ID/IQ 7
Renewal of Contract (CPI Price Adjustment) for ID/IQ 7
Dispute Resolution Process for ID/IQ 8
Intermediate Contract Time Number 1 and Liquidated Damages 8
Intermediate Contract Time Number 2 and Liquidated Damages 8
Intermediate Contract Time Number 3 and Liquidated Damages 8
Non-Exclusive Contract 9
Award of Contract 9
Basis of Award 10
Quantities Estimated 10
Multi-Year Maintenance Contracts 10
Bond Requirements 10
Performance Guarantee 10
Insurance 11
Progress and Prosecution 11
Traffic Control and Work Zone Safety 11
Flaggers 12
Safety Vests 12
Prompt Payment 12
Payment and Retainage 12
Minority Business Enterprise and Women Business Enterprise 13
PROJECT SPECIAL PROVISIONS - ROADWAY PAGE NO.
Description 23
Erosion Control 23
Notification of Work 23
Inspection of Work 23
Stabilization Requirements 24
Mobilization 24
Seeding and Mulching 24
Repair Seeding 30
Permanent Soil Reinforcement Mat 30
Safety 31
Supervision by Contractor 31
Equipment 31
Miscellaneous 32
STANDARD SPECIAL PROVISIONS PAGE NO.
Availability of Funds - Termination of Contracts 33
Authority of the Engineer 33
Minimum Wages 33
On-The-Job Training 34

Proposal No. 54-TJK-01-PR36058 4 June 24, 2026
Work Zone Signing 36
NCDOT General Seed Specification for Seed Quality 36
Plant and Pest Quarantines 38
Bankruptcy 38
Subletting of Contract 38
Responsibility for Damage Claims 39
Debarment Statement 39
Default of Contract 39
No Major Contract Items 39
No Specialty Items 39
Subsurface Information 39
Utility Conflicts 39
Traffic Signs & Mailboxes 39
Driveways and Private Property 40
Posted Weight Limits 40
Cooperation between Contractors 40
Cooperation with State Forces 40
Outsourcing Outside the USA 40
Title VI and Nondiscrimination 40
INSTRUCTIONS TO BIDDERS PAGE NO.
Preparation and Submission of Traditional Paper Bids 47
Opening of Bids 48
BID SUBMITTAL PACKAGE PAGE NO.
Cover Sheet 1
Contract Bid Form 2
Contractor Information 3
Federal Employer Identification Number 4
List of MBE/WBE Subcontractors 5
List of Equipment 6
Contractor's Work Experience and References 7
Execution of Bid Non-Collusion, Debarment and Gift Ban Certification 8
Bid Submittal Package Checklist 16

Proposal No. 54-TJK-01-PR36058 5 June 24, 2026
PROJECT SPECIAL PROVISIONS - GENERAL
GENERAL
This contract is for miscellaneous erosion control work on primary and secondary roads in Bertie, Camden,
Chowan, Currituck, Dare, Gates, Hertford, Hyde, Martin, Northampton, Pasquotank, Perquimans, Tyrrell, and
Washington Counties in Division 1. The Contractor will also be responsible for matting, repair seeding,
fertilization, and traffic control as directed by the Engineer. The Contractor is to provide all equipment, labor and
material.
All materials and workmanship shall be in accordance with the following:
The Project Special Provisions, Project Standard Provisions, most current Standard Special Provisions, Manual of
Uniform Traffic Control Devices (MUTCD), Provisions contained in the applicable Sections of the North Carolina
Department of Transportation's 2024 Standard Specifications for Roads and Structures and Drawings contained in
the applicable sections of the North Carolina Department of Transportation's 2024 Roadway Standard Drawings
shall apply.
The published volume entitled North Carolina Department of Transportation, Standard Specifications for Roads
and Structures, with all amendments and supplements thereto, is by reference incorporated into and made a part of
this contract; that, except as herein modified, all the construction and work included in the contract is to be done in
accordance with the specifications contained in said volume, and amendments and supplements thereto, under the
direction of the Engineer.
The Contractor shall keep himself fully informed of all Federal, State, and local laws, ordinances, and regulations,
and shall comply with the provisions of Section 107 of the Standard Specifications.
These manuals may be found at the following websites: http://mutcd.fhwa.dot.gov/ and
https://connect.ncdot.gov/resources/Specifications/Pages/2024-Specifications-and-Special-Provisions.aspx
PRE-QUALIFICATION
Any prospective bidder that wishes to bid as a prime contractor on this project shall be prequalified as a "Bidder" or
"PO Prime Contractor".
Prospective bidders shall obtain prequalification approval at least two (2) business days prior to any letting in which
they intend to submit a bid. It is recommended that the prospective bidder file all required statements and
documents with the State Prequalifications Engineer no less than four (4) weeks before a given letting. A bid shall
not be opened unless all prequalification requirements have been met by the bidder and have been found acceptable
by the Engineer.
Information regarding prequalification can be found at:
https://connect.ncdot.gov/business/Prequal/Pages/default.aspx.
Prior to performing the work, the prime contractor and/or subcontractor(s) shall be prequalified in the work code(s)
which are identified as work items in the prime contractor's construction progress schedule that they will complete
themselves. Any contractor identified as working outside their expertise may be considered in default of contract.
GENERAL CONTRACTORS LICENSING REQUIREMENTS
A General Contractors license is not required to bid or perform work on this project.

Proposal No. 54-TJK-01-PR36058 6 June 24, 2026
INTERESTED PARTIES LIST NOT REQUIRED:
(6-21-22)(Rev. 2-20-24) 102 SP1 G02
Revise the Standard Specifications as follows:
The Interested Parties List sign up process is not applicable to this contract.
Page 1-13, Article 102-3 PROPOSALS AND INTERESTED PARTIES LIST, lines 12-15, delete the first
paragraph.
Page 1-14, Article 102-8 PREPARATION AND SUBMISSION OF BIDS, lines 43-44, delete the first sentence
of the first paragraph.
CONTRACT TIME FOR ID/IQ:
(2-15-22)(Rev. 4-15-25) 108 SP1 G11
The date of availability for this contract is September 1, 2026.
The completion date for this contract is August 31, 2027..
Except where otherwise provided by the contract, observation periods required by the contract will not be a part of
the work to be completed by the completion date and/or intermediate contract times stated in the contract. The
acceptable completion of the observation periods that extend beyond the final completion date shall be a part of the
work covered by the performance and payment bonds.
Work shall be accomplished in a continuous manner once the contractor begins.
The liquidated damages for this contract will be assessed per the Mobilization and Liquidated Damages for ID/IQ
provision located elsewhere in this contract.
WORK ORDER ASSIGNMENT (MULTIPLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800B
Work orders will be assigned based on the lowest work order cost for the line items and estimated quantities
necessary to complete the work order. Unit prices from each awarded contractor's bid will be used to determine the
lowest cost for each work order. The assigned Contractor shall respond to the work order assignment with the
anticipated start date, within three working days of notification unless noted otherwise. Failure on the part of the
Contractor to reply within the specified time frame may be received as a rejection of the work order. If the
Contractor with the lowest work order cost cannot complete the work within the time specified in the assignment,
the Engineer may contact the Contractor with the next lowest work order cost. If that Contractor can complete the
work within the time specified in the assignment, then the work order will be assigned to that contractor. If not,
assignment of work order will continue in order of work order cost until all awarded Contractors have had a chance
to accept the terms of the assignment.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment form (Form IDIQ-
1MA), and the Contractor is required to formally respond in writing for federal work orders within three working
days, unless noted otherwise. The Work Order Assignment form will also be used for any state ID/IQ contract in
which the estimated work order cost meets the threshold for Performance and Payment Bonds in accordance with
the Bonding Requirements for ID/IQ provision found elsewhere in this contract. For state ID/IQ contracts in which
the work order assignment doesn't meet the threshold for bonds, the Department has the option to use the Work
Order Assignment Form or other methods for work order assignments as agreed upon by the Engineer and
Contractor.
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner from the time
they begin the work until completion and final acceptance of the work order. Multiple failures of the Contractor to
mobilize and begin work on the work order within the agreed upon time frame or failure to complete the work

Proposal No. 54-TJK-01-PR36058 7 June 24, 2026
within the given time frame may result in the Contractor being excluded from future work on this contract in
accordance with the Standard Specifications.
MOBILIZATION AND LIQUIDATED DAMAGES FOR ID/IQ:
(2-15-22) SPD 01-820
The Contractor shall mobilize to each location he is required to perform work.
The Contractor will be provided a Work Order Assignment for each project with location(s), estimated quantities,
and liquidated damages unless waived by the Engineer. Notification will be verbal followed by a faxed or emailed
signed Work Order Assignment. There will be no minimum quantities for any line item associated with a particular
mobilization. The Contractor shall complete the work identified on each Work Order Assignment.
The Contractor shall mobilize and complete the work within the time specified on the Work Order Assignment.
Failure to complete the work by the completion date may result in the application of liquidated damages.
Liquidated damage amounts will be based on the work order estimate and the liquidated damage table below.
Liquidated Damages (per calendar
Work Order Value
day)
$0 - $100K $100.00
$100K - $200K $250.00
$200K - $300K $500.00
$300K - $500K $600.00
$500K - $1M $700.00
$1M - $2M $850.00
EMERGENCY MOBILIZATION FOR ID/IQ:
Emergency mobilization will not be utilized in this contract. No payment will be made for this item.
RENEWAL OF CONTRACT (CPI PRICE ADJUSTMENT) FOR ID/IQ:
(2-15-22)(Rev. 9-19-23) SPD 01-840
The Contractor shall submit a bid for one year. At the option of the Department, this contract may be extended for
two (2) additional periods of one year each (maximum (3) three years total). Each year shall have a limit of One
Million Dollars ($1,000,000).
The compensation payable to the contractor shall be fixed for the first twelve months of this contract. However,
upon an application of renewal of the contract, or thirty days prior to the end of each contract period, the renewal
contract may be adjusted to reflect the adjustment in the Consumer Price Index over the latest twelve month period
as published by the US Bureau of Labor and Statistics at http://www.bls.gov/cpi to be applied to new work order
assignments. The Consumer Price Index for All Urban Consumers (CPI-U), US City Average, All Items, 1982-
84=100, not seasonally adjusted will be used. If the amount of the requested adjustment is more than ten percent,
the Department of Transportation reserves the right to cancel this contract.
CPI adjustment values can be determined using the calculator on the NCDOT Construction website.
This price escalation method will not be applied to items of work that are separately covered under commodity
price escalation clauses. No other changes in the terms, conditions, etc. of this contract will be made when an
extension to the contract is implemented. The Engineer will notify the Contractor in writing 60 days before the
end of the contract period if the contract may be extended. The Contractor must notify the Engineer in writing
within 15 calendar days of his acceptance or rejection of this offer. Failure on the part of the Contractor to reply
will be received as a rejection of contract extension.

Proposal No. 54-TJK-01-PR36058 8 June 24, 2026
DISPUTE RESOLUTION PROCESS FOR ID/IQ:
(2-15-22)(Rev. 1-16-24) SPD 01-850
If a question should arise on the contract or assignment of a work order, the contractor should notify the Engineer
noted on the assignment documentation or the Division Engineer within 48 hours after the scheduled time of bid
opening or work order assignment. The following should be included in the notification if applicable:
(A) the contract for which bids were solicited;
(B) the particular law, regulation, or contract specification violated;
(C) a detailed description of the alleged violation; and
(D) any other information deemed to be relevant.
Once the initial evaluation has been completed, the contractor may be asked to attend a meeting for further
discussion and clarification.
Once a determination has been made, the contractor will be notified of the decision by the Division Engineer. If the
decision does not meet the satisfaction of the contractor, they have 24 hours from the Division Engineer's
notification to elevate the dispute to the Chief Engineer. The Chief Engineer will make the final decision and will
not be subject to further review by NCDOT.
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES
The Contractor shall perform seeding and mulching operations on major slopes and areas determined to abut High
Quality Water within the timeframes described below.
The date of availability for this intermediate contract time will be the day the Contractor receives notification
to perform the work. The Division Roadside Environmental Engineer or their representative will issue a work
request to the Contractor, notifying them of work needed at the various locations by the by telephone, fax, or email.
The completion date for this intermediate contract time will be five (5) calendar days after the date of
availability.
Liquidated damages for this contract time are Five Hundred Dollars ($500) per day for each calendar day the
Contractor fails to complete the work beyond the completion date.
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES
The Contractor shall perform seeding and mulching operations on minor slopes within the timeframes described
below.
The date of availability for this intermediate contract time will be the day the Contractor receives notification
to perform the work. The Division Roadside Environmental Engineer or their representative will issue a work
request to the Contractor, notifying them of work needed at the various locations by the by telephone, fax, or email.
The completion date for this intermediate contract time will be ten (10) calendar days after the date of
availability.
Liquidated damages for this contract time are Five Hundred Dollars ($500) per day for each calendar day the
Contractor fails to complete the work beyond the completion date.
The Contractor's operations are restricted to daylight hours. No work shall be performed on Saturdays, Sundays,
and Legal State holidays unless by written consent of Engineer. Work shall only be performed when weather and
visibility conditions allow safe operations.
INTERMEDIATE CONTRACT TIME NUMBER 3 AND LIQUIDATED DAMAGES
MONDAY-THURSDAY FROM THIRTY (30) MINUTES BEFORE SUNSET TO THIRTY (30) MINUTES
AFTER SUNRISE THE FOLLOWING DAY

Proposal No. 54-TJK-01-PR36058 9 June 24, 2026
FRIDAY FROM THIRTY (30) MINUTES BEFORE SUNSET TO THIRTY (30) MINUTES AFTER
SUNRISE THE FOLLOWING MONDAY
The Contractor shall not work within the roadway or associated right of way on ANY STATE MAINTAINED
ROUTE, detain and /or alter the traffic flow on or during holiday weekends, special events, or any other time when
traffic is unusually heavy, including the following schedules:
HOLIDAY AND HOLIDAY WEEKEND WORK RESTRICTIONS:
1. For unexpected occurrence that creates unusually high traffic volumes, as directed by the Engineer.
2. For New Year's Day, between the hours of 4:00 p.m. December 31st and 8:30 a.m. January 2nd. If New Year's
Day is on a Friday, Saturday, Sunday or Monday, then until 8:30 a.m. the following Tuesday.
3. For Martin Luther King, Jr. Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.
4. For Easter, between the hours of 4:00 p.m. Thursday and 8:30 a.m. Monday.
5. For Memorial Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.
6. For Independence Day, between the hours of 4:00 p.m. the day before Independence Day and 8:30 a.m. the day
after Independence Day.
If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours of 4:00 p.m. the
Thursday before Independence Day and 8:30 a.m. the Tuesday after Independence Day.
7. For Labor Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.
8. For Veteran's Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.
9. For Thanksgiving Day, between the hours of 4:00 p.m. Tuesday and 8:30 a.m. Monday.
10. For Christmas, between the hours of 4:00 p.m. the Friday before the week of Christmas Day and 8:30 a.m. the
following Tuesday after the week of Christmas Day.
Holidays and holiday weekends shall include New Years, Easter, Memorial Day, Independence Day, Labor Day,
Thanksgiving, and Christmas. The Contractor shall schedule his work so that work is not required during these
periods, unless otherwise directed by the Engineer.
Liquidated damages for this contract are Five Hundred Dollars ($500.00) per hour or portion thereof that the
Contractor operates outside of the work hours as stated above.
NON-EXCLUSIVE CONTRACT
The Department may, as it deems to be in the best interest of the State and the Department of Transportation,
execute more than one contract based on this proposal. The Contractor(s) understands and agrees, by signature on
the Purchase Order Contract Bid Form, that this agreement does not constitute an exclusive contract. If awarded,
the contracts will be executed with the lowest responsible bidders. The Department of Transportation reserves the
right to make multiple awards for the services provided by this contract. Furthermore, the Department reserves the
right to reject all bids received.
AWARD OF CONTRACT
(6-28-77)(Rev 2/16/2018) Z-6
"The North Carolina Department of Transportation, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252) and the Regulations of the Department of Transportation (49 C.F.R., Part 21),
issued pursuant to such act, hereby notifies all bidders that it will affirmatively insure that the contract entered into
pursuant to this advertisement will be awarded to the lowest responsible bidder without discrimination on the
ground of race, color, or national origin".

Proposal No. 54-TJK-01-PR36058 10 June 24, 2026
All eligible proposals will be evaluated and acceptance made of the bid judged in the discretion of the contracting
agency to determine the lowest responsible bidder for the purpose intended. The Contracting Agency using its
discretion, will determine whether a bidder is a "responsible" bidder. In determining whether a bidder is
"responsible, the Contracting Agency will evaluate, the bid price, completeness and content of the bid, Bidder's
related work experience, ability of the Bidder and staff to perform the services required, Bidder's past performance,
references, and Bidder's financial stability. After opening bids and prior to award, the Contracting Agency may
also seek supporting documentation prior to determining whether a bidder is a "responsible" bidder. No changes in
bid price or price negotiations will be allowed after bids are opened and prior to an award. After the Contracting
Agencies evaluation, the award of the contract, if awarded, will be made to the lowest responsible bidder. The
lowest responsible bidder will be notified that his bid has been accepted and that he has been awarded the contract.
Withdrawal of proposal will be allowed only under limited conditions. If a Bidder is awarded a contract, he/she
will be expected to perform the work. Failure to perform may result in the Bidder being held in default of contract.
In the event of default, the Department may, in its discretion, contact the next lowest responsible bidder to
determine whether that next lowest responsible bidder is willing and able to complete the contract at its bid price.
All awards are final and are not subject to further review. Any formal complaints concerning awards should be
made in writing to the Engineer.
BASIS OF AWARD
Quantities for this work are estimated and are not guaranteed. Determination of the apparent low bidder will be made
by extending the unit prices quoted on the Bid Proposal Form.
Unit prices shall reflect actual costs; unbalanced bids may be rejected per the North Carolina Department of
Transportation's Standard Specifications for Roads and Structures.
QUANTITIES ESTIMATED
The quantities shown on the itemized bid form are considered to be approximate only and are given as the basis for
comparison of bids. For accounting purposes only a purchase order may contain quantity amounts and they SHALL
NOT be construed as minimum quantities. Quantities shall be determined solely by the Department on an "as needed"
basis. In the event of a conflict between any purchase orders and this proposal, this proposal shall control. An
increase or decrease in quantities shall not be cause for an adjustment in unit prices.
MULTI-YEAR MAINTENANCE CONTRACTS (ID/IQ):
(4-20-21) (Rev. 4-19-22) SP1 G75
This contract is a multi-year maintenance contract let pursuant to the provisions of N.C. General Statute 136-28.1(b).
No minimum quantity of services is guaranteed to be awarded bidders under this contract. In accordance with N.C.
General Statute 136-28.1(b), an award in a maintenance contract may be for an amount less but shall not exceed
$5,000,000 per year. No payments in excess of this amount will be disbursed, in accordance with the Statute.
BOND REQUIREMENTS
The provisions of Articles 102-10 and 103-7 of the Standard Specifications for Roads and Structures are waived for
this project. No bonds required.
PERFORMANCE GUARANTEE
Due to the nature of the contract, no retainage will be withheld. However, the Department reserves the right to
withhold payment for a specific location until after successful completion of the work as verified by the final
inspection of that location.