54-TJK-01-PR31886 Landscape Maintenance Proposal District 3 2026

Location:	North Carolina
Posted:	Jun 24, 2026
Due:	Jul 15, 2026
Agency:	Division of Highways
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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June 24, 2026

Proposal No. 54-TJK-01-PR31886

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

REQUEST FOR PROPOSAL

DATE AND TIME OF BID OPENING: JULY 15, 2026 AT 2:00 P.M.

MANDATORY PRE-BID:

JUNE 30, 2026 AT 9:00 A.M.

BID PROPOSAL NO.:

54-TJK-01-PR31886

WBS ELEMENT NO.:

VARIOUS

COUNTIES:

MARTIN AND WASHINGTON – DIVISION 1

TYPE OF WORK:

PROFESSIONAL LANDSCAPE PLANT BED AND MOWING

MAINTENANCE

DATE OF AVAILABILITY:

SEPTEMBER 1, 2026

COMPLETION DATE:

AUGUST 31, 2027

SMALL BUSINESS CERTIFICATION MANDATORY

PRE-BID CONFERENCE MANDATORY

June 24, 2026

Proposal No. 54-TJK-01-PR31886

PROPOSAL

FOR THE CONSTRUCTION OF

BID NO. 54-TJK-01-PR31886 IN DIVISON 1 – MARTIN AND WASHINGTON COUNTIES,

NORTH CAROLINA

JUNE 24, 2026

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-TJK-01-PR31886; has

carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions,

the proposal, the form of contract; and thoroughly understands the stipulations, requirements and provisions. The

undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to him by the Department of

Transportation in accordance with this proposal. Payment and performance bonds are not required on this project. The

undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means of construction; and to

do all the work and to furnish all materials, except as otherwise noted, necessary to perform and complete the said contract

in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s) specified in the Project Special

Provisions and in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be,

for the various items given on the sheets contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work

and required labor to construct and complete State Highway BID NO. 54-TJK-01-PR31886, for the unit or lump sum

prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by

said Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part

of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads

and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made

a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done

in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the

direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or

such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and

provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the

basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion

of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in

the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

June 24, 2026

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS - GENERAL

Description

Scope of Contract

Mandatory Pre-bid Conference and Proposal Review

Mandatory Pre-Bid Conference: Eligibility to Bid

Small Business Enterprise (SBE) Contract

Contract Time and Liquidated Damages

Small Business Enterprise (Multi-Year Maintenance Contracts)

Intermediate Contract Time Number 1 and Liquidated Damages

Intermediate Contract Time Number 2 and Liquidated Damages

Contract Bid Quantities

Plan, Detail and Quantity Adjustments

Award of Contract

Performance Guarantee

Insurance

Subletting of Contract

Notification of Operations

Prosecution and Progress

Temporary Suspension of the Work

Traffic Control and Work Zone Safety

Safety and Accident Protection

Site Investigation and Representation

Inspection

Supervision by Contractor

Laws to be Observed

Responsibility for Damage Claims

Prompt Payment

Payment and Retainage

PROJECT SPECIAL PROVISIONS - ROADWAY

Description of Work

General

Plantings

Mulching

Pesticide Usage

Litter

Mowing/Trimming/Edging

Personnel

Equipment Conditions

Equipment Idling Guidelines

Protection and Restoration of Property

Damages

Acceptance

Basis of Award

Measurement and Payment

Proposal No. 54-TJK-01-PR31886

PAGE NO.

June 24, 2026

Proposal No. 54-TJK-01-PR31886

STANDARD SPECIAL PROVISIONS

Availability of Funds – Termination of Contracts

Authority of the Engineer

Wages and Conditions of Employment

Minimum Wages

Erosion Control

Work Zone Signing

Work Zone Traffic Control General Requirements

Plant and Pest Quarantines

Bankruptcy

Debarment Statement

Default of Contract

Cooperation between Contractors

No Major Contract Items

No Specialty Items

Utility Conflicts

Driveways and Private Property

Outsourcing Outside the USA

Title VI and Nondiscrimination

APPENDIX

Plant Bed Locations

NCDOT Pesticide Daily Application Report

INSTRUCTIONS TO BIDDERS

Bid Proposals

Preparation and Submission of Traditional Paper Bids

Opening of Bids

BID SUBMITTAL PACKAGE

Cover Sheet

Contractor’s Contact Information

Contract Bid Form

Listing of MBE/WBE Subcontractors

List of Equipment

Contractor's Work Experience and References

Bidder’s Current NCDA Pesticide License

Execution of Bid Non-Collusion, Debarment and Gift Ban Certification

Bid Submittal Package Checklist

PAGE NO.

June 24, 2026

Proposal No. 54-TJK-01-PR31886

PROJECT SPECIAL PROVISIONS – GENERAL

DESCRIPTION

This project is for Professional Landscape Plant Bed and Mowing Maintenance for various sites in Martin and

Washington Counties. For further description, see Plant Bed Locations in the Appendix.

SCOPE OF CONTRACT

Landscaped plant bed sites serve as an aesthetic focal point along North Carolina’s highway transportation network. They

provide color, texture, space definition, and other benefits enjoyed by the traveling public. In North Carolina, climatic

conditions favor growing a wide variety of ornamental landscape plants and a rich palette of native plants. Careful

management of these living assets is required to continue the heritage and maintain the value of this significant plant

collection.

Landscape plant bed sites have been designed, constructed, and should be maintained in a manner that is aesthetically

pleasing, that follows generally accepted environmental stewardship practices, protects the investment and enhances the

ecosystem function. Plant bed sites shall be maintained to a consistent standard for maximum efficiency of resources.

The N.C. Department of Transportation (hereinafter referred to as “Department”) is seeking the services of a Landscape

Contractor or Grounds Maintenance Company to provide Professional Landscape Plant Bed and Mowing Maintenance

consisting of but not limited to labor, supervision, equipment and supplies as specified herein.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for

Roads and Structures with all amendments and supplements thereto, is by reference incorporated into and made a part of

this contract. Unless otherwise modified, all the work included in this contract is to be done in accordance with the

specifications contained in said volume, and amendments and supplements thereto, under the direction of the Engineer.

All work and materials shall be in accordance with the provisions of the General Guidelines of this contract, the Project

Special Provisions, the North Carolina Department of Transportation Standard Specifications for Roads and Structures,

the North Carolina Department of Transportation Roadway Standards Drawings, and the current edition of the Manual of

Uniform Traffic Control Devices (MUTCD).

The Contractor shall keep himself fully informed of all Federal, State and local laws, ordinances, and regulations, and

shall comply with the provisions of Section 107 of the Standard Specifications.

These manuals may be found at the following websites: http://mutcd.fhwa.dot.gov/ and

https://connect.ncdot.gov/resources/Specifications/Pages/2024-Specifications-and-Special-Provisions.aspx.

MANDATORY PRE-BID CONFERENCE AND PROPOSAL REVIEW

Early arrival is strongly recommended, as latecomers will be disqualified from award for the contract covered by

this pre-bid conference.

In order for all prospective bidders to have an extensive knowledge of the project, all prospective bidders shall attend a

Mandatory Pre-Bid Conference as shown below:

Date: June 30, 2026

Time: 9:00 AM

Place: Division 1 Division Roadside Office

Location: 427 Ocean Highway North Hertford, NC 27944

County: Perquimans

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

54-TJK-01-PR31886 Landscape Maintenance Proposal District 3 2026

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