N2M26-77 Alhambra Fire Department Station 73 Parking Lot Improvement Project

CITY OF ALHAMBRA
CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS
FOR
ALHAMBRA FIRE DEPARTMENT STATION 73
PARKING LOT IMPROVEMENT PROJECT
BID NO. #N2M26-77
IN THE CITY OF ALHAMBRA
CITY OF ALHAMBRA
111 SOUTH FIRST STREET
ALHAMBRA, CALIFORNIA 91801

June 23, 2026
TO PROSPECTIVE BIDDERS:
The City of Alhambra wishes to take this opportunity to welcome you as a prospective
bidder on one of its public projects. It is the City's intention to provide you with thorough
and complete information regarding this project and to present an accurate description
of the necessary work so that you may successfully bid and construct the project.
Submittal of your bid assumes that you have made a thorough and complete
investigation of the project site and that you have discovered no apparent discrepancies
between the scope of work set forth in the plans and specifications and the actual field
conditions.
If there are any questions regarding this project, please contact:
Silvia Smith, Administrative Specialist
Alhambra Fire Department
(626) 570-5172
COMPLIANCE WITH SB 854 DEPARTMENT OF INDUSTRIAL RELATIONS
REGISTRATION
No prime contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5.
No prime contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
The bid proposal must include a print out from the DIR registration website showing that
the prime contractor and each subcontractor is currently registered.
No bid proposals will be excepted nor any contract entered into with a prime contractor
without proof of registration as required above.
The prime contractor will be required to post job site notices regarding Labor Code
compliance as described in 8 California Code of Regulation section 16451(d).

TABLE OF CONTENTS
DESCRIPTION SECTION
FRONT-END DOCUMENTS
NOTICE INVITING SEALED BIDS .................................................................................. A
INSTRUCTIONS TO BIDDERS ...................................................................................... B
BIDDER'S PROPOSAL (ENTIRE SECTION SHALL BE SUBMITTED WITH BID) ............................... C
SAMPLE CONTRACT ..................................................................................................... D
GENERAL PROJECT SPECIFICATIONS ........................................................................ E
APPENDIX A - TECHNICAL SPECIFICATIONS
PART 2 - CONSTRUCTION MATERIALS ................................................................. TS-1
PART 3 - CONSTRUCTION METHODS ................................................................... TS-7
PART 4 - EXISTING IMPROVEMENTS ...................................................................TS-15
CALTRANS SECTIONS ............................................................................................TS-18
APPENDIX B - PROJECT PLANS

SECTION A
NOTICE INVITING SEALED BIDS
BID NO. N2M26-77 FOR
ALHAMBRA FIRE DEPARTMENT STATION 73
PARKING LOT IMPROVEMENT PROJECT
IN THE CITY OF ALHAMBRA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra invites sealed bids for the
above stated project and will receive such bids in the office of the City Clerk, 111 South
First Street, Alhambra, California 91801, up to the hour of 10:30 a.m. on Thursday,
July 30, 2026. They will be publicly opened at 11:00 a.m. in the City Council Chambers.
MANDATORY ON-SITE JOB WALK
Alhambra Fire Department Station 73
2200 W Main Street
Alhambra, CA 91801
Tuesday, July 7, 2026 at 10:00am
Copies of the Plans, Specifications and contract documents are available from the City of
Alhambra Fire Department, 301 N. First Street, Alhambra, California 91801 or online via the
City website www.alhambraca.gov.
Any contract entered into pursuant to this notice will incorporate the provisions of the State
Labor Code. Compliance with the prevailing rates of wages and apprenticeships employment
standards established by the State Director of Industrial Relations and the Federal
government will be required.
The City hereby notifies all qualified bidders that it will affirmatively insure that minority
business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the basis of race, color, national origin,
ancestry, sex, religion or handicap in any consideration for an award. Attention is directed to
the provisions of Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.5 of the Labor
Code concerning the employment of apprentices by the contractor shall not allow
discrimination in employment practices on the basis of race, color, national origin, ancestry,
sex, religion or handicap.
The City will deduct a 5 percent retention from all progress payments.
In entering into a public works contract, or a subcontract, to supply goods, services, or
materials pursuant to a public works contract, the Contractor, or subcontractors, offers and
agrees to assign to the awarding body all rights, title and interest in, and to, all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the
Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
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pursuant to the public work's contract or subcontract. This assignment shall be made and
become effective at the time the awarding body tenders final payment to the Contractor,
without further acknowledgment by the parties.
Bids must be prepared on the approved Proposal forms in conformance with the Instructions
to Bidders and submitted in a sealed envelope plainly marked on the outside. Bids must be
accompanied by a bid bond, made payable to the City of Alhambra for an amount no less than
10 percent of the amount bid.
No bid will be accepted from a Contractor who has not been licensed in accordance with the
provisions of the Business and Professions Code. The successful Contractor and his
subcontractors will be required to possess business licenses from the City. The City reserves
the right to reject any or all bids, to waive any irregularity, and to take all bids under
advisement for a period of ninety (90) days.
For the purpose of determining the lowest responsible bidder the City will reduce the total
amount of any bid submitted by an amount equal to one percent of that portion of the bid
which is subject to sales or use tax if it is determined that the City would receive a refund of
sales or use tax on that portion of the bid. Payment, however, will conform to the provisions of
Section 9-3 of these Specifications and will not be reduced by the aforementioned one
percent.
CONTRACTORS AND SUBCONTRACTORS ARE ALSO REQUIRED TO BE REGISTERED
WITH THE CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) for any bid
proposal submitted on this project, and for any contract for public work entered into on or after
the bid date. A contractor or subcontractor shall not be qualified to bid on, be listed on a bid
proposal for, or perform any public work contract unless it is currently registered with the
California Department of Industrial Relations as described in Labor Code 1725.5.
Any contract entered into pursuant to this notice shall become effective or enforceable against
the City of Alhambra only when the formal written contract has been duly executed by the
appropriate officers of the City.
The estimated construction cost is $150,000.00 for the base-bid work.
The City will deduct a 5 percent retention from all progress payments.
The Contractor shall complete the work within ninety (90) working days of the effective
date of City's Notice to Proceed with construction.
For questions regarding this project, please contact:
Silvia Smith, Administrative Specialist
Alhambra Fire Department
301 North First Street
Alhambra, CA 91801
(626) 570-5172
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silvias@alhambrafire.org
BY ORDER of the City of Alhambra, California.
_____________________
Lauren Myles, City Clerk
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SECTION B
INSTRUCTIONS TO BIDDERS
BID NO. N2M26-77 FOR
ALHAMBRA FIRE DEPARTMENT STATION 73
PARKING LOT IMPROVEMENTS PROJECT
IN THE CITY OF ALHAMBRA
LOCATION OF WORK
The project is located on the NWC of Main St and Poplar Blvd. The exact location of the
project is outlined in the attached plans.
PROPOSAL FORMS
Bids shall be submitted in writing on the Proposal forms provided by the City. All information
requested therein must be clearly and legibly set forth in the manner and form indicated. The
City will not consider any proposal not meeting these requirements.
PROPOSAL GUARANTEE
Proposals must be accompanied by a proposal guarantee consisting of a bid bond payable to
the City of Alhambra in the amount not less than 10 percent of the total amount bid. Any
proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a
contract is awarded fails or refuses to execute the contract documents or furnish the required
insurance policies and bonds as set forth in those documents, the proposal guarantee shall be
forfeited to the City. The proposal guarantees of all bidders will be held until the successful
bidder has properly executed all contract documents.
DELIVERY OF PROPOSAL
Proposals shall be enclosed in a sealed envelope plainly marked on the outside,
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BID NO. N2M26-77 FOR
ALHAMBRA FIRE DEPARTMENT STATION 73
PARKING LOT IMPROVEMENT PROJECT
IN THE CITY OF ALHAMBRA
-DO NOT OPEN WITH REGULAR MAIL".
Proposals may be mailed or delivered by messenger. However, it is the bidder's
responsibility alone to ensure delivery of the proposal to the hands of the City's designated
official prior to the bid opening hour stipulated in the Notice Inviting Bids. Late proposals will
not be considered.
PROJECT TIMELINE
* Mandatory walkthrough of site: Tuesday, July 7, 2026 @10:00 a.m.
Alhambra Fire Department Station 73- 2200 West Main Street, Alhambra, CA
91801
* Pre-Bid Inquiries: Wednesday, July 8, 2026 not later than 5:00 p.m.
* Bid Due Date: Thursday, July 30, 2026 @ 10:30 a.m.
(Bid Openings are done in Alhambra City Hall Council Chambers)
* Contract Award: Tuesday, August 25, 2026
* Construction commencement: Within 30 working days of the Contract Award
* Construction Completion: Within 90 working days of the construction Commencement
CONSTRUCTION SCHEDULE, PROGRESS OF WORK, LIQUIDATED DAMAGES
In accordance with the provisions of Section 6 of the Standard Specifications, and/or as may
be provided for within the herein Special Provisions, after notification of award and prior to
start of any work, the Contractor shall submit to the Engineer for approval its proposed
Construction Schedule. At a scheduled date prior to commencement of work, the Contractor
and all subcontractors shall attend a pre-construction conference at the City Hall.
The selected Contractor shall complete the project per the schedule indicated in the Notice of
Inviting Bids section of the specifications.
The Contractor agrees that failure to complete work within the time allowed will result in
damages being sustained by the City. Contractor and City agree that failure to complete the
project will result in inconvenience to the citizens of Alhambra. The parties also agree that
failure to complete the project on time will prevent the City from having the use of the affected
facilities. Therefore, the parties agree such damages among others are, and will continue to
be, impracticable and extremely difficult to determine, but that Five Hundred Dollars ($500.00)
a calendar day is the minimum value of such costs to the City and is a reasonable amount that
the Contractor agrees to reimburse the City for each calendar day of delay in finishing the
work in excess of the time specified for completion, plus any authorized time extensions.
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Execution of the contract under these specifications shall constitute agreement by the
Contractor and the City that the above indicated liquidated damage amount per calendar day
is the minimum value of the costs and actual damage caused by failure of the Contractor to
complete the work within the allotted time, that such sum is liquidated damages and shall not
be construed as a penalty, and that such sum may be deducted from payments due the
Contractor if such delay occurs. Said amount may be reduced by the City if work is sufficiently
completed within the/an allotted time so that the damages are minimized.
All construction graffiti shall be removed prior to the release of retention payment.
WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn by a written request signed by the bidder. Such requests must
be delivered to the City's designated official prior to the bid opening hour stipulated in the
Notice Inviting Bids. Proposals may not be withdrawn after the bid opening hour stipulated in
the Notice Inviting Bids without forfeiture of the proposal guarantee. The withdrawal of a
proposal will not prejudice the right of the bidder to submit a new proposal, providing there is
time to do so.
IRREGULAR PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it
irregular and may cause its rejection. The completed proposal forms shall be without
interlineations, alterations, or erasures. Alternative proposals will not be considered unless
specifically requested. No oral, telegraphic, or telephonic proposal, modification, or
withdrawal will be considered
TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all
amounts bid will be deemed and held to include any such taxes which may be applicable.
DISQUALIFICATION OF BIDDERS
In the event that any bidder acting as a prime contractor has an interest in more than one
proposal, all such proposals will be rejected, and the bidder will be disqualified. This
restriction does not apply to subcontractors or suppliers who may submit quotations to
more than one bidder, and while doing so, may also submit a formal proposal as a prime
contractor. No proposal will be accepted from a bidder who has not been licensed in
accordance with the provisions of the State Business and Professions Code.
DISCREPANCIES AND MISUNDERSTANDINGS
Before submitting a Proposal, Bidders must satisfy themselves by personal examination of
the work site, Plans, Specifications, and other contract documents, and by any other means
as they may believe necessary, as to the actual physical conditions, requirements and
difficulties under which the work must be performed, and shall include in the Proposal, the
cost of all items necessary in the construction of the project. The Bidder shall not be
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allowed any extra compensation by reason of any matter or thing, concerning that which
such the Bidder might have fully informed himself prior to the bidding. No bidder shall at
any time after submission of a proposal make any claim or assertion that there was any
misunderstanding or lack of information regarding the nature or amount of work necessary
for the satisfactory completion of the job.
Any errors, omissions, or discrepancies found in the Plans, Specifications, or other contract
documents shall be called to the attention of the City. Should a Bidder find any ambiguity,
inconsistency or error in the plans and project manual, or be in doubt as to their meaning,
the Bidder shall notify the City, in writing via FAX as specified in the Notice of Inviting Bids
Section. Issues requiring clarification will be addressed in a written addendum response,
sent by facsimile to each Bidder, person or firm recorded by the City as having received
plans. Any addenda issued by the City during the time of bidding are to be included in the
proposal from the Bidder, and shall become a part of the Bid documents. The Bidder shall
acknowledge receipt of addenda on the proposal form in the space provided.
By submitting a bid, the Bidder shall be held to have personally examined the site and the
drawings, to have carefully read the specifications, and to have satisfied itself as to its
ability to meet all the difficulties attending the execution of the proposed contract before the
delivery of this proposal, and agrees that if awarded the contract, will make no claim
against the City based on ignorance or misunderstanding of the plans, specifications, site
conditions and/or contract provisions.
PERMITS AND LICENSES
The Contractor shall procure all permits and licenses, pay all charges and fees, and give all
notices necessary and incidental to the due and lawful prosecution of the work. No fee is
charged for the Permit issued by the City for a public works project. The Contractor shall
pay for and obtain a City Business License.
CONTRACTORS LICENSE LAW
The successful Bidder shall comply with and require all subcontractors to comply with all
Federal, State and City Contractor License Laws and be dully Registered and Licensed
thereunder as required.
The successful Bidder is required to provide and pay for a performance and a payment
bond as stated in SECTION 1-7 AWARD AND EXECUTION OF THE CONTRACT, of the
Greenbook (Standard Specifications for Public Works Construction, latest edition). These
bonds shall cover the faithful performance (100%) of the Contract for Construction and the
payment of all obligations (100%) arising thereunder, in such form as the City may
prescribe and with such sureties as they may approve. The successful Bidder shall require
the attorney in fact who executes the required bonds on behalf of the surety to affix thereto
a certified and current copy of his Power of Attorney indicating the monetary limit of such
power.
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