Request for Qualifications with Price Proposal
RFQ/P #46-023
For the provision of
Demand Services for On-Call Autobody Repairs for County Vehicles
Hall County, Georgia (herein “County”), a municipal entity of the State of Georgia, located at 2875 Browns Bridge Road, Gainesville, GA 30504, is seeking qualified Vendors to provide autobody repairs for damaged County vehicles (herein “Services”). The County seeks to award a pool of vendors for which to issue Task Orders for specific repairs on an as-needed basis.
Schedule of Events:
Bid Post Date
: Monday, September 22, 2025
Pre-Bid Meeting:
Not required for this solicitation.
Bidder’s Questions Due Date:
Friday, October 10, 2025
Response to Bidder Questions Due:
Monday, October 13, 2025
Bid Due Date:
Thursday, October 16, 2025, by 2:00pm EST
Bidding Process:
Hall County is now accepting sealed bids from qualified Vendors (also “Bidders”) for the Services in the County’s Purchasing Division on the fourth (4
th
) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00pm EST on Thursday, October 16, 2025. All bid packets must be sealed and be time and date stamped by the Hall County receptionist located on the 4
th
floor to be considered.
General Qualifications:
Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia.
Term:
It is the County’s intention to award multiple Vendors for the Services listed herein, for an initial term ending June 30, 2026, followed by four (4) additional annual renewal options. Renewal options are not guaranteed.
Questions:
All communications must be directed solely to Andy Youngblood, Issuing Officer at
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for questions or clarifications of the RFQ/P requirements.
Addenda:
If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County’s website. All addenda must be signed by the Bidder and returned with the bid packet.
Evaluation and Selection:
The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate proposals using a two-step process: The first is the “Technical Qualifications Proposal” that outlines the bidding firm’s qualifications, experience, and its approach to deliver the services. The second is the “Cost Proposal”, whereby the evaluation committee will evaluate the proposed cost for the Services to determine the best value for the County.
Technical Qualifications Evaluation:
Bidders must answer all scored questions found on Exhibit G – Scored Questions, which are weighted and will be scored by the County’s evaluation committee. The County’s evaluation committee will score and assign point values to the answers. The total maximum points are set at 1,000. The County has assigned a 70/30 split for scoring points; seven hundred (700) points (70%) available for Technical Qualifications, and three hundred (300) points (30%) available for the cost proposal. The Bidders with the highest total point scores closest to 1,000 will be the apparent contract award winners.
Taxes
:
The County is exempt from State of Georgia Local Sales and Use Taxes. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Vendor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate.
