City of Dardenne Prairie, Bates Road from South Outer Road...

Location:	Missouri
Posted:	Jun 24, 2026
Due:	Jul 17, 2026
Agency:	Missouri Department of Transportation(MDOT)
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Attachment Preview

City of Dardenne Prairie, Missouri - RFQ - Bates Road (Phase 1)

CITY OF DARDENNE PRAIRIE, MISSOURI

Request for Qualifications

Professional Engineering Services

Bates Road (Phase 1)

Qualifications-Based Selection | Federal STP-S Construction Funding Anticipated

STBG-5407(622)

Project

Location

Funding

Procurement Type

Services Solicited

Submission Method

City Contact

DBE Goal

Bates Road (Phase 1) Improvements

Bates Road from South Outer Road 364 to Red Hawk Parkway, Dardenne

Prairie, Missouri

Design services funded with City of Dardenne Prairie and St. Charles

County Road Board funds; federal STP-S construction funding anticipated

for construction / implementation only

Qualifications-based selection for professional engineering design services

Preliminary engineering and related professional services through final

PS&E and federal-aid construction readiness support; construction

engineering / inspection excluded

Electronic PDF submittal to Bids@dardenneprairie.org

Matthew Davidson, City Engineer | cityengineer@dardenneprairie.org | 636-

755-5320

Not applicable to design contract; construction DBE requirements, if any,

to be determined separately

Issued by the City of Dardenne Prairie for qualifications-based consultant selection under applicable Missouri

law. The selected consultant shall prepare design deliverables capable of supporting later MoDOT/LPA review,

federal-aid construction authorization, advertisement, and bidding, if and when federal construction funding

is authorized.

Page 1

1. Procurement Basis and Invitation

City of Dardenne Prairie, Missouri - RFQ - Bates Road (Phase 1)

This solicitation is for professional engineering design services. The design contract is anticipated to be

funded entirely with City of Dardenne Prairie and St. Charles County Road Board funds and is not anticipated

to be reimbursed with federal funds. This RFQ is not intended to procure a federally reimbursed engineering

services contract. The City is using a qualifications-based selection process consistent with applicable

Missouri law for procurement of professional engineering services. Cost information shall not be included in

the Statement of Qualifications unless and until the City initiates negotiations with the highest ranked firm.

The City of Dardenne Prairie, Missouri, invites qualified engineering consulting firms to submit Statements of

Qualifications for the Bates Road (Phase 1) Improvements project. The City intends to select the firm whose

qualifications, experience, technical understanding, capacity, and past performance are most advantageous

for successful delivery of the design services and for preparing design, documentation, and PS&E deliverables

capable of supporting subsequent MoDOT/LPA review and federally funded construction authorization, if and

when authorized.

This solicitation is publicly advertised to provide full and open competition, maintain a transparent local

procurement record, and support orderly project development for the later federal-aid construction phase.

2. Project Background and Need

Bates Road (Phase 1) extends generally from South Outer Road 364 to Red Hawk Parkway and serves

residential neighborhoods, nearby schools, churches, community destinations, utility facilities, and

connections to the local and regional bicycle and trail network.

The corridor is a major collector with aging asphalt pavement, existing curb and sidewalk elements, an existing

lane configuration that includes a center two-way turn lane, and pedestrian and bicycle accommodations that

do not fully support current multimodal demand. The City’s STP-S application identifies the need for pavement

preservation, ADA curb ramp reconstruction, high-visibility pedestrian crossings, RRFBs, bicycle lane signing

and markings, and safer bicycle and pedestrian connectivity between Outer Road 364 / Town Square Avenue,

neighborhoods, schools, community resources, and the planned Henning Road / Dardenne Greenway

connections.

The selected consultant will be expected to refine the project concept and advance the work in a manner

consistent with applicable City, St. Charles County Road Board, MoDOT, FHWA, ADA / PROWAG, MUTCD, and

AASHTO requirements and with later federal-aid construction authorization needs, as applicable. The City

does not guarantee federal approval or authorization through this RFQ.

3. Anticipated Project Improvements

• Pavement rehabilitation, milling, resurfacing, and associated roadway or concrete replacement where

required.

• Reconfiguration of the existing pavement marking layout to support two through lanes and buffered

dedicated bicycle lanes, as warranted by final design.

• Curb and gutter replacement, localized drainage / storm sewer adjustments, grading, erosion control, and

related stormwater work as required.

• Signing and striping improvements, including centerline and edge line markings, bicycle lane markings,

arrows, symbols, and related regulatory and warning signs.

• Sidewalk removal and replacement, ADA curb ramp reconstruction, pedestrian transitions, and related

pedestrian connectivity improvements.

• Enhanced crossing treatments, including high-visibility crosswalks, RRFBs, pedestrian crossing signing,

solar lighted bollards, and pavement markings where warranted.

Page 2

City of Dardenne Prairie, Missouri - RFQ - Bates Road (Phase 1)

• Solar-powered RRFBs, pedestrian visibility enhancements, solar-powered school / crossing signs if

incorporated into final design, and related electrical or low-voltage components.

• Restoration, sodding, traffic control, and other appurtenant work necessary for a complete and buildable

project.

• Utility coordination, right-of-way and easement support if required, and utility relocation planning /

coordination as required.

4. Scope of Professional Services

The selected consultant shall furnish all professional engineering, planning, surveying, environmental, right-

of-way support, and related services necessary to advance the project from notice to proceed through final

plans, specifications, and estimate in a manner acceptable to the City and capable of supporting later

MoDOT/LPA review, federal-aid construction authorization, advertisement, and bidding, as applicable. The

City reserves the right to refine the final scope during contract negotiations.

4.1 Project Management and Coordination

• Project management, quality management, schedule control, monthly progress reporting, and overall

administration of the consultant team.

• Coordination with the City, St. Charles County Road Board, MoDOT as needed for federal-aid construction

readiness, utility companies, nearby school / institutional representatives, adjoining property owners, and

other stakeholders.

• Attendance at progress meetings, public meetings, review meetings, and presentations as requested.

• Preparation and maintenance of a project management plan, action item log, and deliverable schedule.

4.2 Surveying and Base Mapping

• Topographic survey, control, supplemental field investigation, visible utility mapping, and development of

base mapping as needed for roadway, path, drainage, and right-of-way design.

• Right-of-way research support, easement exhibit preparation, legal descriptions, and title / survey

coordination to the extent needed for design, City review, and any later federal-aid construction clearance

requirements.

• Collection and depiction of existing features necessary for design, permitting, and utility coordination.

4.3 Traffic, Safety, and Multimodal Design

• Concept refinement, geometric layout, typical sections, buffered bicycle lane and ADA design, pedestrian

crossing treatments, signing and pavement marking concepts, and maintenance of traffic concepts.

• Evaluation of traffic control, multimodal safety, RRFB / lighting needs, and lane configuration to improve

safety without creating unacceptable operational impacts.

• Preparation of preliminary plans, design exceptions / justifications if required, and incremental review

submittals.

4.4 Drainage, Stormwater, and Utility Coordination

• Hydrologic and hydraulic analyses as required, drainage design, curb and inlet improvements, and

identification of localized drainage or stormwater structure needs.

• Utility conflict identification, utility coordination meetings, relocation tracking, utility conflict matrices,

and utility certification support.

• Preparation of relocation exhibits, utility adjustment recommendations, and incorporation of utility needs

into plan development.

Page 3

City of Dardenne Prairie, Missouri - RFQ - Bates Road (Phase 1)

4.5 Environmental Documentation and Permitting

• NEPA classification support and environmental documentation, if required.

• Coordination of cultural resources, threatened and endangered species review, floodplain issues,

stormwater permitting, agency coordination, and permit support as required by the project and funding

source.

• Preparation of environmental commitments documentation and incorporation of commitments into plans

and specifications as applicable.

4.6 Right-of-Way Support

• Identification of right-of-way and easement needs and preparation of right-of-way plans, easement

exhibits, parcel exhibits, legal descriptions, and technical support documents, if required.

• Coordination with the City and, if required for later federal-aid construction authorization, MoDOT

regarding Uniform Act compliance, acquisition sequencing, and clearance documentation.

• The consultant's right-of-way role under this RFQ is limited to professional design and survey support.

Appraisal, appraisal review, acquisition negotiation, relocation assistance, condemnation support, title

closing services, brokerage services, and negotiator services are excluded unless separately authorized

and procured in a legally compliant manner.

4.7 Public Involvement and Agency Coordination

• Support for stakeholder outreach, public meetings or hearings if required, meeting exhibits, response

summaries, and agency coordination materials.

• Coordination with affected property owners, nearby schools, churches, community institutions, and utility

providers to support constructability and access planning.

4.8 Final Design, PS&E, and Bidding Support

• Preparation of final plans, specifications, estimates, quantity calculations, special provisions, and other

PS&E elements suitable for City approval, St. Charles County Road Board / Roads & Traffic coordination,

documented preliminary plan and PS&E review, MoDOT/LPA review, federal-aid construction

authorization, advertisement, and bidding, as applicable.

• Assistance during advertisement, responses to bidder questions, preparation of addenda, and support for

award recommendation documentation and clarifications requested by the City, St. Charles County Road

Board / Roads & Traffic, MoDOT, or other reviewing agencies, as applicable.

4.9 Scope Exclusions / Optional Post-Award Services

• Construction engineering, construction inspection, materials testing, and resident engineering services

are not included in this solicitation.

• Limited post-award design clarifications or shop drawing review may be added only if authorized by the

City and permitted by applicable local or federal-aid construction requirements.

5. Federal-Aid Construction Context, DBE, and Nondiscrimination

Requirements

This procurement is qualifications-based. No fee proposal, pricing schedule, labor rates, overhead schedule,

or cost proposal shall be submitted with the Statement of Qualifications.

The selected consultant must be qualified and eligible to perform the work and must provide deliverables that

support applicable City, County, MoDOT/LPA, and federal-aid construction requirements, as applicable. The

Page 4

City of Dardenne Prairie, Missouri - RFQ - Bates Road (Phase 1)

City does not anticipate federal reimbursement for the design contract, and this RFQ is not intended to

procure a federally reimbursed engineering services contract.

No DBE goal is assigned to this design contract unless later directed in writing by the City or required by

MoDOT. DBE requirements for the federally funded construction phase, if any, will be established separately

by MoDOT and administered in the construction procurement documents. If DBE participation is voluntarily

proposed for design services, only firms certified through the Missouri Regional Certification Committee

(MRCC) should be represented as certified DBE firms.

The City of Dardenne Prairie, in accordance with Title VI of the Civil Rights Act of 1964, the Americans with

Disabilities Act, and other applicable nondiscrimination authorities, ensures that no person shall be excluded

from participation in, denied the benefits of, or otherwise subjected to discrimination under this solicitation or

the resulting contract on the basis of race, color, national origin, sex, age, disability, or other protected status.

The consultant and subconsultants must comply with nondiscrimination, Title VI, ADA, E-Verify, records

retention, lobbying restrictions, conflict of interest disclosure, and all other applicable federal, state, and local

contract requirements. Federal requirements shall apply to the design contract only to the extent required by

applicable law, the City's contract, the County Road Board funding terms, or later MoDOT/LPA construction

authorization. The consultant shall provide any certifications reasonably required by the City to support later

federal-aid construction authorization, including debarment / suspension certifications if requested.

6. Statement of Qualifications Requirements

Submit one searchable electronic PDF containing the firm's Statement of Qualifications. The City requests a

concise, project-focused SOQ with a principal narrative not to exceed 10 pages, excluding cover letter, table

of contents, divider sheets, resumes, MoDOT prequalification documentation if available, and required

certifications or acknowledgements.

To be considered responsive, each submittal shall be organized in the sequence below. Clear, concise,

project-focused submittals are preferred.

Firms should identify any MoDOT prequalification categories and federal-aid / LPA experience applicable to

the proposed scope. MoDOT prequalification is preferred but is not a mandatory condition of responsiveness

unless required by addendum, funding agreement, or applicable law.

Tab

Required Content

Expected Information

Identify the prime consultant,

office location responsible for the

Cover Letter and Project

Understanding

work, authorized contact, and

concise understanding of the

project purpose, constraints, and

delivery approach.

Describe the firm, Missouri

registrations, local agency

Firm Background and

Qualifications

experience, MoDOT / LPA

familiarity, federal-aid

construction-ready design

experience, and qualifications

relevant to roadway preservation,

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

New Posting	Posting Date	Project Number	Solicitation	LPA Contact	LPA Phone	LPA Email	Due Date
NEW	6/24/26		City of Dardenne Prairie, Bates Road from South Outer Road 364 to Red Hawk Parkway, Bates Road (Phase 1) Improvements	Matthew W. Davidson	636-755-5320	cityengineer@dardenneprairie.org	7/17/26

City of Dardenne Prairie, Bates Road from South Outer Road 364 to Red Hawk Parkway, Bates Road (Phase 1) Improvements

Attachment Preview

See also