24-030P Laos Freight Tender

24-030P Laos Tender

April 9, 2026

INV#0426A (USDA/FFE) IFB NO. 24-030P (WFP LAOS)

WBSCM FREIGHT BID INVITATION# 2000011275
WBSCM COMMODITY BID INVITATION# 2000011274

SCAN GLOBAL LOGISTICS, ON BEHALF OF WORLD FOOD PROGRAMME, HEREBY REQUESTS U.S. AND NONU.S. FLAG OFFERS FOR TRANSPORT OF THE FOLLOWING PL-107-171 USDA/FFE CARGOES:

FREIGHT OFFERS ARE DUE ON THURSDAY APRIL 16, 2026 – 1000 HRS (CENTRAL)
LATE OFFERS WILL NOT BE CONSIDERED

CARGO DESCRIPTION:
WFP SI 7800015143 SO 5001051031 LAOS
600 MT RICE, 5/20 LG, W-MLD, FORT BAG-50KG
DISCH: LAEM CHABANG

*CONTAINERIZATION REQUIRED – CY DELVY W/30 DAYS FREE TIME (2C)

WFP SI 7800015145 SO 5001052849 LAOS
20 MT OIL, VEGETABLE SUBSTITUTABLE - 6/4 L
DISCH: LAEM CHABANG
*CONTAINERIZATION REQUIRED – CY DELVY W/30 DAYS FREE TIME (2C)

NOTE
- VEG OIL: PALLETIZED / SHRINK-WRAPPED
- FUMIGATION REQUIRED (EXCEPT VEG OIL) - FUMIGATION CHARGE TO BE LISTED SEPARATELY IN OFFER
- RICE: REQUIRES PHYTO INSPECTION PRIOR TO CONTAINER LOADING
- MAXIMUM WEIGHT PER CONTAINER IS 30 METRIC TONS (CONTAINER WEIGHT + CARGO WEIGHT)
- ONLY CONTAINERIZED CARGO BASIS FCL/CY FOR WFP LAOS
- SWB/BL DESC TO ADD “CARGO IN TRANSIT TO LAOS VIA LAEM CHABANG PORT”
- PER THAI CUSTOMS, TO MAKE A TRANSIT SHIPMENT TO LAOS, THE SHIPMENT MUST BE DISCHARGED AT
LAEM CHABANG PORT, THAILAND. THE SHIPMENT CANNOT BE DISCHARGED IN ANOTHER THAI PORT
AND THEN TRANSPORTED TO LAEM CHABANG PORT BY OTHER FORMS OF TRANSPORTATION.

SUBMISSION OF FREIGHT OFFERS:
TO DETERMINE LOWEST LANDED COST, ALL CARRIERS ARE REQUIRED TO SUBMIT OFFERS
ELECTRONICALLY FOR THE CARGOES ADVERTISED BY THIS RFP VIA THE U.S. DEPARTMENT OF
AGRICULTURE (USDA) WEB BASED SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM FOR THE
SOLICITATION NUMBER(S) REFERENCED ABOVE. ALL OFFERS ARE SUBJECT TO ALL REQUIREMENTS OF
WBSCM AND OF THE AFORE-MENTIONED SOLICITATION(S), INCLUDING THE DEADLINE(S) FOR
SUBMISSION OF BIDS THEREIN.

ONLY FIRM OFFERS WILL BE CONSIDERED

WHEN SUBMITTING A FREIGHT PROPOSAL IN WBSCM, THE CARRIER CONFIRMS THEIR PROPOSAL IS FIRM
AND IN AGREEMENT WITH THE TERMS AND CONDITIONS OF THE FREIGHT SOLICITATION. IN THE EVENT A
CARRIER SUBMITS A FREIGHT PROPOSAL AND WITHDRAWS THE PROPOSAL AFTER USDA RECEIVES AND
AWARDS THE COMMODITY OFFERS, THE CARRIER SHALL BE RESPONSIBLE FOR ALL EXPENSES RESULTING
FROM THE WITDRAWAL INCLUDING, BUT NOT LIMITED TO RE-PROCUREMENT COSTS AND ADDITIONAL
FREIGHT COSTS.

ALL PROPOSALS WILL BE EVALUATED ON THE RATES SUBMITTED IN WBSCM. FREE FORM REMARKS ARE
NOT EVALUATED AND ARE FOR INFORMATIONAL PURPOSES ONLY AND TO COVER OPTIONAL PORTS,
OPTIONAL DISCHARGE RATES, ETC.

RATES OFFERED TO BE ALL-INCLUSIVE AND QUOTED IN USD PER GROSS METRIC TON. RATE SUBMITTED
MUST BREAKOUT THE FOLLOWING COMPONENTS: OCEAN FREIGHT, INLAND TRANSPORTATION
(DOMESTIC AND FOREIGN), FUMIGATION, CONTAINER PROTOCOL (IF APPLICABLE), STRIPPING/STACKING
CHARGES AT DELIVERY POINT (IF APPLICABLE).
CARRIERS WHO DO NOT SUBMIT ALL INCLUSIVE RATES AS OUTLINED ABOVE WILL BE CONSIDERED NONRESPONSIVE.

THE WEB BASED SUPPLY CHAIN MANAGEMENT SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING
WEBSITE:
https://portal.wbscm.usda.gov/(link is external)

CARRIERS MUST BE ASSIGNED A USDA EAUTHENTICATION LOGON ID AND PASSWORD TO ACCESS THE
WBSCM SYSTEM. CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,
PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:

TELEPHONE: (877) 927-2648 E-MAIL: WBSCM.SERVICEDESK@CACI.COM

REGULAR LINER SERVICE OFFER MUST INCLUDE FREQUENCY/ROUTING/TRANSIT TIME IN THE
ACCOMPANYING EXCEL DOC, TO BE SENT DIRECTLY TO SCAN GLOBAL LOGISTICS AT
WFP.US@SCANG.COM .
SINGLE BOTTOM SERVICE OFFER MUST INCLUDE FULL VESSEL ITINERARY IN THE REMARKS SECTION.

THE PROGRAM RESERVES THE RIGHT TO REJECT ANY OFFER DEEMED UNWORKABLE DUE TO
UNREASONABLY LONG TRANSIT TIMES. IN SUCH CASES, OWNERS SHALL BE INFORMED ACCORDINGLY
PRIOR TO EVALUATION/AWARD.

CARGO COVERED UNDER THIS RFP IS ADVERTISED AS BREAK BULK UNLESS OTHERWISE NOTED.

LOAD: USDA APPROVED PORTS/PLANTS/BRIDGE POINTS AS PER KC-362
AVAIL: PLEASE REFER TO THE ACTUAL COMMODITY SOLICITATION FOR POTENTIAL SHIPPING
PERIODS.

THE FOLLOWING USDA/USAID NOTICES TO THE TRADE ARE FULLY INCORPORATED INTO THIS
SOLICITATION (WHERE APPLICABLE)
https://www.fas.usda.gov/ocean-freight-tenders
“GHG Emissions Reporting”
“Prohibition of Methyl Bromide as a Fumigant”
“Container Fumigation- Phosphine”
“Container Fumigation- Sulfuryl Fluoride”
“Bulk Vessel Fumigation with Phosphine”
“Pre-treatment of Containers for carrying packaged Food Aid Cargoes”
“Container load protocol high moisture”
“Vegetable oil palletization”
“Bag Stowage Protocols for Containers”

OFFER MUST CERTIFY THAT CARRIER WILL COMPLY WITH PRE-TREATMENT OF CONTAINERS AND
FUMIGATION IN ACCORDANCE WITH USDA NOTICES TO THE TRADE (WHERE APPLICABLE).

FUMIGATION CERTIFICATES REQUIRED INCLUDING SULFURYL FLOURIDE AND PHOSPHINE FUMIGATION
MEASUREMENTS LOGGED DURING THE COURSE OF FUMIGATION FOR EACH CONTAINER. SUCH IS TO BE
PROVIDED TO SCAN GLOBAL LOGISTICS UPON COMPLETION OF THE FUMIGATION PROCESS AND PRIOR
TO LIFTING ON BOARD VESSEL.

CERTAIN COMMODITIES COVERED BY THIS RFP MUST BE INSPECTED BY APHIS/PPQ OR OTHER SUCH
AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE ISSUED. SUCH
INSPECTION MUST TAKE PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED
ABOARD THE VESSEL AT THE PORT OF EXPORT.

THE CARRIER IS RESPONSIBLE TO COORDINATE WITH NAVCOR, THE LOADING OF THE CARGO, IN ORDER
FOR THE “VESSEL LOADING OBSERVATION” (VLO) CERTIFICATE TO BE ISSUED.
AWARDED CARRIER WILL BE FULLY RESPONSIBLE FOR THE COMMODITIES WHILE IN THE CARRIER’S CARE
AND CUSTODY AND SHALL ENSURE COMMODITY IS OUTTURNED FREE OF INFESTATION AT SPECIFIED
DELIVERY POINT.

IN AWARDING CARGO UNDER THIS FREIGHT INVITATION, USDA WILL CONSIDER FACTORS INCLUDING THE
LOWEST LANDED COST, AND THE IMPACT OF ANY POTENTIAL AWARD ON THE AGENCY’S ABILITY TO
SATISFY THE REQUIREMENTS OF STATUTES AND REGULATIONS INCLUDING THE CARGO PREFERENCE ACT.
THERE HAVE BEEN SIGNIFICANT CHANGES TO THE CARGO PREFERENCE LEGISLATION. OFFERORS ARE
ENCOURAGED TO REVIEW THE FAS NOTICE ON THE SAME, AVAILABLE AT:
HTTP://WWW.FAS.USDA.GOV/EXCREDITS/IFB/DEFAULT.HTM.

SOLAS/VGM:
THE INTERNATIONAL MARITIME ORGANIZATION (IMO) AMENDED THE SAFETY OF LIFE AT SEA
CONVENTION (SOLAS) TO REQUIRE, AS A CONDITION FOR LOADING A PACKED CONTAINER ONTO A SHIP
FOR EXPORT, THAT THE CONTAINER HAS A VERIFIED GROSS WEIGHT, CALLED THE VERIFIED GROSS MASS
(VGM). THIS GLOBAL REQUIREMENT IS EFFECTIVE ON JULY 1, 2016. AFTER THIS DATE, IT WILL BE A
VIOLATION OF SOLAS TO LOAD A PACKED CONTAINER ONTO A VESSLE IF THE VESSLE OPERATOR AND
MARINE TERMINAL OPERATOR DO NOT HAVE A VGM FOR EACH CONTAINER. OCEAN CARRIERS OFFERING
CONTAINER SERVICE, WHETHER CONTAINERIZED FOR CARRIER CONVENIENCE OR CONTAINERIZING TO
FULFILL TENDER REQUIREMENTS, ARE RESPONSIBLE TO ENGAGE IN A WEIGHING SERVICE, AT THE
CARRIER’S TIME/RISK/EXPENSE, TO THE VGM TO THE MARINE TERMINAL OPERATOR, WITHIN ALL VGM
DEADLINES. ANY COSTS INCURRED DUE TO LATE OR INACCURATE VGM SUBMISSION ARE FOR THE OCEAN
CARRIER’S ACCOUNT.

BREAK BULK TRANSSHIPMENT IS PROHIBITED.

OFFERS TO BE BASIS FULL LINER TERMS, NO DEM/DES/DET - BENDS PER GROSS METRIC TON.

OFFER "MUST" INCLUDE:
- VESSEL NAME/FLAG/VOY
- FULL ROUTING INCLUDING INTENDED LOADPORT AND RELAY PORT.
- ETD LOAD PORT
- ETA DISCHARGE PORT. IF RELAYED, OFFER TO INCLUDE ETA RELAY PORT.

FOR THOSE CARGOES REFLECTING MULTIPLE DISPT OPTIONS, FIRST DISPT LISTED IS INTENTION WITH NO
GUARANTEE AND WILL BE USED FOR FREIGHT ANALYSIS PURPOSES.

FOR CARGOES CONTAINERIZED AT CARRIER’S CONVENIENCE - WFP B/N PART II
(2B) APPLIES AS FOLLOWS:
CONTAINERIZED AT CARRIER’S CONVENIENCE (CCC), DELIVERED TO CARRIER’S CFS DISCHARGE PORT:
IF CARGOES HAVE BEEN CONTAINERIZED FOR CARRIER’S CONVENIENCE, THE CONTAINERS ARE TO BE
DISCHARGED AND MOVED TO THE CARRIER’S CONTAINER FREIGHT STATION (CFS) WHERE THE CARRIER IS
RESPONSIBLE TO DE-VAN THE CARGO AND TO DELIVER TO THE RECEIVERS, LOADED/STACKED ON
RECEIVER’S CONVEYANCE.

OFFERS BSS CCC/FCL ARE SUBJECT TO WFP BOOKING NOTE (JAN 01, 2005), AS AMENDED.

RE: 1(C) INTERMODAL – BRIDGE – POINT OF ORIGIN (POO)
DELETE: "If trucks are to be used to transport the cargo to the bridge point, then the freight tender must
provide this information"

*WFP REQUESTS SWB’s BE ISSUED IN LIEU OF OBL’s.

OFFERS BSS BREAK BULK ARE SUBJECT TO WFP C/P TERMS.

TRANSATLANTIC BARGE CLAUSE (W. AFR):
OWED BARGES WILL BE CONSIDERED IN THE TRANSATLANTIC TRADE PROVIDED ALL CARGO IS
CONTAINERIZED AND STOWED UNDER DECK. TO QUALIFY AS “UNDER DECK” STOWAGE, THE CONTAINERS
MUST BE STOWED IN A HOLD OR COMPARTMENT BELOW THE WEATHER DECK CAPABLE OF BEING
VENTILATED AND ALLOTED ENTIRELY TO THE CARRIAGE OF CARGO. IT MUST BE BOUND BY PERMANENT
DECKS OR BULKHEADS OR THE SHELL OF THE VESSEL, COMPLETELY PROTECTED FROM SALT SPRAY AND
WEATHER ELEMENTS. NO OTHER STOWAGE ARRANGEMENT WILL BE CONSIDERED UNLESS THE CARRIER
HAS RECEIVED WRITTEN NOTIFICATION FROM THE SHIPPER(S) AND USDA PROVIDING APPROVAL FOR A
SPECIFIC VESSEL PRIOR TO THAT VESSEL PARTICIPATING IN ANY TRANSATLANTIC FOOD AID SHIPMENTS.

CENTRAL AMERICAN/CARIBBEAN BARGE CLAUSE:
IF A BARGE IS OFFERED FOR SERVICE, IT MUST BE OF SUCH A TYPE TO ADEQUATELY PROTECT THE CARGO,
EITHER BY DESIGN, SUCH AS A HOUSE OR MULTI-DECK BARGE, OR BY USE OF PERMANENT BIN WALLS,
PROVIDED THE COMMODITY IS CONTAINERIZED.

PLEASE CONTACT SCAN GLOBAL LOGISTICS SHOULD YOU HAVE ANY QUESTIONS.

***FOR WFP BROKER PANEL ONLY***

OFFERORS ARE REQUIRED TO SUBMIT BIDS ELECTRONICALLY VIA THE USDA WEB BASED SUPPLY CHAIN
MANAGEMENT SYSTEM (WBSCM) WHICH CAN BE ACCESSED THROUGH THE FLWG WEBSITE:
https://portal.wbscm.usda.gov/(link is external)

DETAILS AS FLWS:

LAOS: LAEM CHABANG

LINER IN NO D/D/D
1. LINER OUT AND STACKED ON TO RECEIVER’S TRUCKS ALONGSIDE SHIP NO D/D/D (TO BE USED FOR
FREIGHT ANALYSIS PURPOSES)
2. CHOPT LINER OUT AND STACKED INTO CHARTERER’S DESIGNATED PORT WAREHOUSE NO D/D/D.
3. CHOPT LINER OUT AND STACKED INTO OWNERS’ STEVEDORES WAREHOUSE AND RELOADING ON TO
RECEIVER’S TRUCKS NO D/D/D (MIN 15 DAYS FREE TIME)
4. LINER OUT NO D/D/D
CHOPT TO LIFT COMBINATION OF OPTIONS SUCH AS 1 PLUS 2 OR 3
STORAGE: MIN 15 DAYS FREE TIME BASIS MAX 10,000 MT. ADDITIONAL 1 DAY FOR EACH AND EVERY
1,000 MT OVER AND ABOVE 10,000 MT.
CANCELLING 5 DAYS PAST LATEST AT PORT DATE

OWISE THE FLWG TERMS APPLY:

WFP PANEL BROKER TO BE DESIGNATED AT TIME OF BID

AMENDED WORLDFOOD 2017 USA C/P.

FREIGHT PAYABLE 55 DAYS AFTER SIGNING/RELEASING CARGO RECEIPTS.

DRY CARGO SHIPS WORKABLE.

OWNERS TO PROVIDE NECESSARY GEAR TO DISCHARGE.

U.S. FLAG (FULL CARGO) TO SUBMIT RETURN CARGO RATE AND CONFIRM THAT
ALL NECESSARY COST DATA HAS BEEN MADE AVAILABLE TO MARAD.

ONE WAY RATE: AS PER WFP CP AMENDED RIDER CL. 49(d)
RETURN CARGO RATE: AS PER WFP CP RIDER CL. 49

ITINERARY FROM DAY OF OFFER FROM LOAD PORT(S) TO FIRST DISPT UNDER WFP C/P TO BE

SUBMITTED AND FORM PART OF C/P.IT IS A CONDITION OF THE CONTRACT THAT THE FIXTURE OF ANY PART-CARGO OTHER THAN RELIEF
CARGO WILL BE SUBJECT TO PRIOR APPROVAL BY WFP. WITHOUT PREJUDICE TO ANY DAMAGES THAT
WFP MAY CLAIM, FAILURE BY OWNERS TO COMPLY WITH THIS CONDITION WILL GIVE WFP THE RIGHT TO
TERMINATE THE CONTRACT OR TO IMPOSE ON OWNERS A RATE REDUCTION OF USD 10.00 PER
CONTRACTED MT, AS LIQUIDATED DAMAGES.POINT OF TRANSFER AS PER USAID BOOKING GUIDELINES.NEW CP CL. 48B FAILURE TO LIFT CARGO (PACKAGED):
IF OWNERS FAIL TO TENDER VESSEL AND SAME IS NOT ACCEPTED PRIOR TO CANCELLING DATE, WHETHER
OR NOT THE OPTION TO CANCEL OR EXTEND THE CP IS EXERCISED, OWNERS SHALL BE RESPONSIBLE FOR
ALL EXPENSES RESULTING FROM SUCH FAILURE INCLUDING BUT NOT LIMITED TO PIER OR WAREHOUSE
STORAGE, RAIL AND/OR TRUCK DEMURRAGE, INSPECTION, FUMIGATION AND DETERIORATION AND REPROCURMENT COSTS.

CP CL.42 AMENDED AS FLWS:

FLOUR FUMIGATION IN ACCORDANCE WITH EOD-83.
FUMIGATION CHARGE TO BE LISTED SEPARATELY IN OFFER WHERE APPLICABLE.

IF THE CARGO AND/OR THE VESSEL IS FOUND TO BE INFESTED AT THE DISCHARGE PORT AND PROVIDED
CLEAN BILLS OF LADING/NNCRS WERE ISSUED, FUMIGATION TO BE AT CARRIERS TIME, RISK AND
EXPENSE.
OWNERS TO LIAISE WITH GW USA TO ASCERTAIN EXACT CARGO READINESS AND PRESENT VESSEL
ACCORDINGLY BUT NO LATER THAN CANCELLING DATE, PROVIDED CARGO IS AVAILABLE AT PORT(S) OF
SHIPMENT. SHOULD CARGO NOT BE AVAILABLE, OWNERS ARE TO REQUEST AN EXTENSION OF
CANCELLING.

FAILURE TO OFFER EXACTLY AS PER THE ABOVE TERMS WILL RENDER OFFER
NON-COMPLIANT AND AS SUCH WILL NOT BE CONSIDERED.

END BROKER REQUIREMENTS...

SCAN GLOBAL LOGISTICS AS AGTS FOR WFP

CC: USDA WEBSITE
WFP BROKER PANE