Office Remodel – Administration Building

INFORMATION FOR BIDDERS

1. NOTICE TO BIDDERS

Finney County, Kansas ("County") is soliciting sealed bids from qualified and licensed contractors to provide all labor, materials, equipment, and supervision necessary for the renovation of office space located on the second floor of the Finney County Administration Building.

Project Name: Office Remodel – Administration Building

Bid Due Date: Monday, June 1, 2026

Bid Due Time: 1:00 p.m. (Central Time)

Bid Opening Location: First Floor Conference Room, Administration Building, 311 N. 9th Street, Garden City, KS 67846

Bids received after the specified time will not be accepted or considered.

Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held for all interested bidders.

Date: Tuesday, May 12, 2026

Time: 1:30 p.m. (Central Time)

Location: Second Floor, Administration Building

Attendance is required to submit a responsive bid.

2. PROJECT OVERVIEW

The County intends to remodel existing office space to improve functionality, workflow, and efficiency for Human Resources and Finance operations. The project includes demolition of existing components, construction of new office layouts, and installation of updated finishes and systems.

The building will remain occupied during construction; therefore, coordination, safety, and minimal disruption are critical requirements.

Refer to Attachment B – Floor Plan for layout details including demolition areas, new construction, and key elements.

3. SCOPE OF WORK

The Contractor shall provide a complete, turnkey project including all labor, materials, tools, supervision, and coordination required to complete the work.

3.1 General Requirements

• Coordinate all work with County representatives

• Maintain safe working conditions at all times

• Protect existing finishes, furniture, and adjacent occupied areas

• Comply with all applicable codes, regulations, and ADA requirements

3.2 Demolition

• Remove walls, doors, ceilings, flooring, and related materials as indicated

• Protect adjacent areas from dust and debris

• Dispose of all materials off-site in accordance with regulations

3.3 Framing & Drywall

• Construct new partition walls using metal studs and gypsum board

• Provide sound insulation in enclosed offices

• Finish walls to a paint-ready condition

3.4 Doors & Hardware

• Furnish and install doors, frames, and hardware

• Provide privacy locksets where required

• Ensure ADA-compliant hardware and clearances

3.5 Ceiling Systems

• Modify and/or replace ceiling grid and tiles

• Match existing finishes where feasible

• Coordinate all ceiling work with mechanical and electrical systems

3.6 HVAC Modifications

• Adjust ductwork, diffusers, and returns to match new layout

• Relocate thermostats as needed

• Balance system upon completion

• Protect existing fire suppression systems

3.7 Electrical & Low Voltage

• Install lighting, outlets, and switches

• Provide adequate power for office workstations• Coordinate data/low-voltage requirements with the County

• Verify panel capacity and make upgrades if necessary

3.8 Interior Finishes

• Install flooring (carpet tile, LVT, or equivalent approved product)

• Paint all new and affected surfaces

• Install base, trim, and transitions

3.9 Furniture Coordination

• Coordinate layout and installation with Owner-provided furniture

• Ensure proper spacing, accessibility, and usability

3.10 Occupied Building Requirements

• Schedule work to minimize disruption to County operations

• Control dust, noise, and odors

• Maintain safe access for staff and visitors

3.11 Cleanup & Closeout

• Perform daily cleanup of work areas

• Final cleaning prior to project completion

• Provide warranties, manuals, and closeout documentation

4. SITE CONDITIONS

• Work will occur in an active government facility

• Contractor shall coordinate staging, access, and material storage

• Maintain clean and secure work areas at all times

5. CONTRACT TIME

Bidders shall provide:

• Proposed project start date

• Substantial completion date

• Total project duration (calendar days)

Time is a critical component of this project.

6. BID SUBMITTAL REQUIREMENTSBids must include the following:

• Completed Bid Form (Attachment A)

• Lump sum base bid

• Pricing for alternate items

• Project schedule

• List of subcontractors

• Minimum of three (3) references for similar projects

• Proof of insurance

• Acknowledgment of addenda (if applicable)

Incomplete bids may be deemed non-responsive.

7. INSURANCE REQUIREMENTS

The successful contractor shall carry the following minimum insurance:

• General Liability: $1,000,000 per occurrence

• Workers’ Compensation: Statutory limits (Kansas)

• Automobile Liability: $1,000,000

Certificates of insurance shall be provided prior to contract execution.

8. PERMITS & INSPECTIONS

The Contractor shall obtain all required permits and coordinate all inspections with applicable authorities.

9. WARRANTY

Contractor shall provide a minimum one (1) year warranty covering workmanship and materials from the date of substantial completion.

10. EVALUATION & AWARD

The County reserves the right to reject any or all bids and to waive minor irregularities.

Bids will be evaluated based on:

• Cost

• Contractor experience and qualifications

• Project schedule

• Completeness and responsiveness of bidAward will be made in the best interest of the County by the Board of County Commissioners at the June 15, 2026, Board of County Commission meeting.

11. QUESTIONS & CLARIFICATIONS

All questions shall be directed to:

Nolan Thill

Director of Building Maintenance & Special Projects

Email:

Phone: (620) 272-3594

Full Bid Documents and Specifications