The purchase of a minimum of One Hundred Fifteen Thousand...

Location:	Mississippi
Posted:	May 5, 2026
Due:	May 20, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	20 - Ship and Marine Equipment X - Lease or Rental of Facilities
Solicitation No:	1464-26-R-IFBD-00010
Publication URL:	To access bid details, please log in.

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MISSISSIPPI DEPARTMENT of WILDLIFE, FISHERIES, AND PARKS

Lynn Posey, Executive Director

1505 Eastover Drive

Jackson, Mississippi 39211

(601) 432-2400

MINORITY AND WOMEN OWNED BUSINESSES ARE ENCOURAGED TO APPLY

SOLICITATION:

Invitation for Bid (IFB)

SOLICITATION NUMBER: RFX #3160008045

DESCRIPTION: The purchase of a minimum of One Hundred Fifteen Thousand (115,000)

and a Maximum of Two Hundred Thousand (200,000) Boat Registration

Decals

ISSUE DATE:

May 5, 2026

BID CLOSING LOCATION:

Mississippi Department of Wildlife, Fisheries, and Parks

1505 Eastover Drive

Jackson, Mississippi 39211

BID COORDINATOR:

John Lee Telephone:

601.432.2154

Email: John Lee

OPENING DATE AND TIME: May 20, 2026, 2:00 PM CT

GENERAL INSTRUCTIONS

Section 1 – Background, Authority, and Objective

The mission of the Mississippi Department of Wildlife, Fisheries, and Parks is to conserve and enhance

Mississippi’s wildlife, fisheries, and parks, provide quality outdoor recreation, and engage the public in

natural resource conservation.

The Mississippi Department of Wildlife, Fisheries, and Parks (hereinafter “Agency”) has issued this

solicitation for the purpose of soliciting sealed bids from qualified vendors to provide a minimum of One

Hundred Fifteen Thousand (115,000) and a Maximum of Two Hundred Thousand (200,000) Boat

Registration Decals.

Section 2 – Timeline

Invitation for Bid Issue Date

Questions and Requests for Clarification Deadline

Anticipated Posting of Written Answers to Questions

Bid Submission Deadline

Bid Opening

Anticipated Date of the Notice of Award

Protest Deadline

Anticipated Period of Performance

May 5, 2026

May 13, 2026

May 14, 2026

May 20, 2026 , 2:00 p.m.

May 21, 2026

May 28, 2026

May 26, 2026 – May 25, 2027

Section 3 – Contact and Questions/Requests for Clarification

3.1 Bidders must carefully review this solicitation, the contract, risk management provisions, and all

attachments for defects, questionable, or objectionable material. Following review, vendors may

have questions to clarify or interpret the IFB in order to submit the best bid possible. To

accommodate the questions and requests for clarifications, vendors shall submit any such question

via email by the deadline reflected in Section 2. All questions and requests for clarifications must be

directed by email to:

John Lee, Procurement Officer I

Telephone: 601-432-2154

E-mail: procurement@wfp.ms.gov

3.2 Vendors should enter “IFB RFx Number #3160008045 - Questions” as the subject for the email.

Question submittals should include a reference to the applicable IFB section and be submitted in the

format shown below:

IFB Section, Page Number Vendor Question/Request for Clarification

3.3 Official responses will be provided only for questions submitted as described above and only to clarify

information already included in the IFB. The identity of the organization submitting the question(s)

will not be revealed. All questions and answers will be published on the Mississippi

Contract/Procurement Opportunity Search Portal website and the Agency's website as an

amendment to the IFB by the date and time reflected in Section 2.

3.4 The Agency will not be bound by any verbal or written information that is not contained within this

IFB unless formally noticed and issued by the contact person as an IFB amendment. Bidders are

cautioned that any statements made by Agency personnel that materially change any portion of the

bid document shall not be relied upon unless subsequently ratified by a formal written amendment

to the bid document.

3.5 All vendor communications regarding this IFB must be directed to the Bid Coordinator. Unauthorized

contact regarding the IFB with other employees of the Agency may result in the vendor being

disqualified, and the vendor may also be suspended or disbarred from the State.

3.6 No Pre-Bid Conference, Tour, or Site Visit will be held for this IFB.

3.7 Acknowledgement of Amendments: Should an amendment to the IFB be issued, it will be posted on

the Mississippi Contract/Procurement Opportunity Search Portal website and the Agency's website

in a manner that all bidders will be able to view. Further, bidders must acknowledge receipt of any

amendment to the solicitation by signing and returning the amendment with the bid package, by

identifying the amendment number and date in the space provided for this purpose on the bid form,

or by letter. The acknowledgment should be received by the Agency by the time, date, and at the

place specified for receipt of bids. It is the bidder’s sole responsibility to monitor the websites for

any updates or amendments to the IFB.

3.8 Bidder must provide a signed Acknowledgements of IFB Amendment(s), Questions and Answer

document(s), and/or Summary of Pre-Bid Conference, Tour, or Site Visit, if any were issued/posted

on the Mississippi Contract/Procurement Opportunity Search Portal website and the Agency's

website.

3.9 The IFB is comprised of the base IFB document, any attachments, any amendments issued prior to

the submission deadline, and any other documents released before contract award.

Section 4 – Specifications

The Agency is seeking to establish a term contract for a maximum of two (2) new A minimum of One Hundred

Fifteen Thousand (115,000) and a Maximum of Two Hundred Thousand (200,000) Boat Registration Decals

depending on availability of funds. The full specifications are herein described in Attachment “G”, captioned

“Specifications”, which is attached hereto and made a part hereof by reference. The specifications are from

procurement RFx#3160008045 which was issued by the Agency and incorporated herein by reference.

4.1.1 Quality Assurance: All equipment received as a result of this procurement shall be evaluated

for quality assurance prior to the acceptance of responsible for each commodity.

Commodities must be new and not in used condition.

4.1.2

4.1.3

Location of Work: Equipment is to be delivered to the following location: 1505 Eastover Dr.

Jackson, MS. 39211

The State will not be responsible for equipment delivered to any other location except for the

location listed above. The bidder agrees to begin delivery 30 days after the execution of the

subsequent contract resulting from this bid.

4.1.4

Maintenance: The Manufacturer, or dealer, must guarantee parts and service availability

according to the following general guidelines: 1) Parts for normal maintenance and/or minor

repairs, must be available same day or within 24 hours; 2) Major components such as engines,

transmissions, hydraulic pumps and motor, etc., must be available within 72 hours; and 3)

Large components such as cabs, ROPS, main frames, roller frames, etc., must be available

within 2-3 weeks; 4) Service centers able to fully support product must be available within

100 miles of the machines’ assigned location; 5) Field technician must be available and onsite

within 24 hours.

Section 5 - Basis for Award

5.1 All bids will be reviewed first to determine whether a vendor is responsive, responsible, and/or

acceptable. Requirements are not assigned a point percentage and/or score, but are instead simply

recorded as PASS or FAIL. Bids with errors that do not alter the substance of the bid can be accepted,

and the Agency Chief Procurement Officer may allow the bidder to correct the problem prior to

review as long as the irregularities are insignificant mistakes that can be waived or corrected without

prejudice to other bidders.

5.2 The Agency has the right to waive minor defects or variations of a bid from the exact requirements

of the specifications that do not affect the price, quality, quantity, delivery, or performance time of

the services being procured. If insufficient information is submitted by a bidder with the bid for the

Agency to properly evaluate the bid, the Agency has the right to require such additional information

as it may deem necessary after the time set for receipt of bids, provided that the information

requested does not change the price, quality, quantity, delivery, or performance time of the services

being procured.

5.3 The contract will be awarded by written notice to the lowest and best responsive bidder in

accordance with federal and state laws whose bid meets the requirements and criteria set forth in

this Invitation for Bids within 30 days. A draft of the proposed contract is included in this IFB as

Attachment “F”.

5.4 The Agency intends to award one contract to provide the services described in this IFB to the lowest

responsible and responsive bidder.

Section 6 – Duration

The estimated period of performance of any contract resulting from this IFB is tentatively scheduled to

begin on or about and end on August 7, 2025 - August 6, 2026. With the agencies option to renew up to

but not exceed Four(4) years.

Section 7 – Bid Submission Requirements

7.1 Submission Format

7.1.2 Bid Cover Sheet (Attachment A)

7.1.3 Bid Form (Attachment B) - all pricing must be submitted on the bid form. Failure to

complete and/or sign the bid form may result in bidder being determined nonresponsive.

7.1.4 IFB Exception(s) Form (Attachment C) - Bidder taking exception to any part or section of

the solicitation shall indicate such exceptions on the table below. If no exceptions are taken,

then the Bidder shall state in this section “No Exceptions Taken.”

7.1.5 Certifications and Assurances (Attachment D)

7.1.6 Bid Submission Checklist (Attachment E)

7.2 Submission Requirements

7.2.1

The original and two (2) copies of the bid form, three (3) copies total, shall be signed and

submitted in a sealed envelope or package to 1505 Eastover Drive, Jackson, MS 39211, no

later than the time and date specified for receipt of bids. Timely submission of the bid form

is the responsibility of the bidder. Bids received after the specified time shall be rejected

and unopened. The envelope or package shall be marked with the bid opening date and

time, and the number of the invitation for bid. The time and date of receipt shall be

indicated on the envelope or package by the Agency. Each page of the Bid Form

(Attachment B) and all attachments shall be identified with the name of the bidder.

Failure to submit a bid on the bid form provided shall be considered just cause for

rejection of the bid. Modifications or additions to any portion of the procurement

document may be cause for rejection of the bid. The Agency reserves the right to decide,

on a case-by-case basis, whether to reject a bid with modifications or additions as non-

responsive. As a precondition to bid acceptance, the Agency may request the bidder to

withdraw or modify those portions of the bid deemed non-responsive that do not affect

quality, quantity, price, or delivery of the service. Sealed bids will be considered if they

are delivered electronically through the MAGIC system by the time and date set for

receipt of bids.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1464-26-R-IFBD-00010	Advertised Date	05/05/2026 8:00 AM
RFx #	3160008045	Submission Date	05/20/2026 2:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	05/20/2026 2:00 PM	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF WILDLIFE, FISHERIES AND PARKS
RFx Description	The purchase of a minimum of One Hundred Fifteen Thousand (115,000) and a Maximum of Two Hundred Thousand (200,000) Boat Registration Decals.

Name	John Lee	Email	JOHNLEE@WFP.MS.GOV
Phone	6018089266	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
25540	Decals Inv & Other

The purchase of a minimum of One Hundred Fifteen Thousand (115,000) and a Maximum of Two Hundred Thousand (200,000) Boat Registration Decals.

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