RFP 2026- 504 Under-CDL Class 6 Service Truck
| Location: | Texas |
|---|---|
| Posted: | May 5, 2026 |
| Due: | May 21, 2026 |
| Agency: | Taylor County |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | RFP 2026- 504 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 2026- 504
|
| Bid Title: |
RFP 2026- 504 Under-CDL Class 6 Service Truck
|
| Category: | Invitations to Bid |
| Status: | Open |
|
Attachment Preview
County Of Taylor
Purchasing Agent
Scott Henderson
600 Pecan Street
Abilene, Texas 79602
Phone - 325-738-8602
FAX - 325-674-1375
E-Mail – Scott.henderson@taylorcounty.texas.gov
REQUEST FOR PROPOSAL
TITLE: Under-CDL Class 6 Service Truck
BID NUMBER: RFP 2026- 504
OPENING DATE: MAY 21, 2026
OPENING TIME: 2:00 P.M.
CONTACT PERSON: SCOTT HENDERSON
The Taylor County Commissioners’ Court is soliciting bids for furnishing the merchandise,
supplies, services, and/or equipment set forth in this Invitation to Bid.
All bids must be received in the Taylor County Purchasing Department, 600 Pecan Street,
Abilene, Texas, 79602, no later than 2:00 P. M. Thursday, May 21, 2026. Public Opening of
the bids will be held in the Commissioners’ Courtroom, Taylor County Courthouse, at that
time. All bids which are mailed, shipped, etc. should be addressed as follows:
Taylor County Purchasing Department
600 Pecan Street
Abilene, Texas, 79602
All bids must be in sealed envelopes clearly marked with Bid Number and Bid Title.
Completed Bids must contain one (1) original and one (1) copy. Original bid must be
clearly marked “ORIGINAL” and contain all original signatures.
The Taylor County Commissioners’ Court reserves the right to reject in whole or in part any
or all bids, waive minor technicalities, and award the bid which best serves the interest of
Taylor County.
Late bids will be returned to the Bidder unopened. Taylor County will not be responsible
for un-marked, or improperly marked bids or bids delivered to the wrong location.
Bids may be withdrawn at any time prior to the official opening. Alterations made before
opening time must be initialed by the Bidder to guarantee authenticity. After the official
opening, bids may not be amended, altered, or withdrawn without the recommendation of
the Purchasing Agent and the approval of the Taylor County Commissioners’ Court. All bids
become the property of Taylor County and will not be returned to the Bidder.
Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be
included in this bid.
The undersigned agrees, if this bid is accepted, to furnish any and all items upon which
prices are offered, at the price(s) and upon the terms and conditions contained in the
Invitation to Bid. The period of acceptance of this bid will be thirty- (30) calendar days
minimum unless a different period is noted by the Bidder.
Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid
Worksheet, bidders certify that:
1. A packing list or other suitable shipping documents shall accompany each shipment and
shall show (a) name and address of vendor, (b) name and address of the receiving
department, (c) Taylor County Purchase Order Number (if applicable), and (d) the
description of the material shipped, including item number, quantity, etc.
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2. Delivery terms and transportation charges are to be FOB Destination Freight Prepaid.
All charges for delivery and transportation are to be included in the bid price.
3. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan
Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of
the invoice or items, whichever is later. Invoices must be itemized and must reference
the Taylor County Purchase Order Number in order to be processed.
4. Payment shall not constitute an acceptance of the item(s) bid nor impair the County’s
right to inspect or any of it’s remedies.
5. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery to:
Taylor County Precinct 1
151 Arrington Rd
Abilene, Texas, 79604
ATTN: Randy Williams
6. Hours of delivery/service shall be between 8:00 a.m. and 4:30 p.m., Monday through
Thursday, unless otherwise stipulated.
7. All prices are to be firm for thirty (30) calendar days.
8. Bids should be unit prices using the Bid Worksheet form included with this bid. Purchases
will be made on a cash basis. In case the unit price of an item differs from the extended
price for the quantity bid, the unit price shall govern.
9. The price to be paid by the County shall be that contained in the Bid Worksheet. The
Bidder warrants to be no higher than Bidder’s current prices on orders by others for products
of the kind and specification covered by this agreement for similar quantities under similar
or like conditions and methods of purchase.
10. A list of references of current users is to be furnished in the bid worksheet. Failure to do
so may render the bid unresponsive. Current Taylor County vendors may omit this
requirement.
11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid,
regularly printed literature as published by the manufacturer, which sets out and describes
the goods, equipment, or supplies to be furnished by the bidder.
12. Any bids not conforming to the specifications shall be rejected. It will be the
responsibility of the bidder to conform to the specifications unless deviations have been
specifically cited by the vendor and acceptance made on the basis of the exception.
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13. The Commissioners’ Court will award the bid, which will be followed by the issuing of a
Purchase Order or a letter noting the award. The purchase order or letter of award, together
with the signed Bid Worksheet will be construed as the contractual agreement.
14. Special Notation: A comparative performance evaluation may be required to assist in
the determination of overall efficiency of similar units. This may include, but is not limited
to, samples of supplies or field test of equipment.
15. Item(s) bid is subject to the County inspection and approval within a reasonable amount
of time. If specifications are not met, material may be returned at bidder’s expense and risk
for all damages incidental to the rejection.
16. Evaluation Criteria shall include, but is not limited to the following:
A. Unit Price
B. Delivery
C. Vendors past performance record with Taylor County
D. Taylor County’s evaluation of vendors ability to perform
E. Taylor County’s experience with product(s) bid
F. Special needs and requirements of Taylor County
G. Results of performance evaluation (if requested or needed)
Taylor County reserves the right to select evaluation methods deemed most appropriate.
Each bid will be evaluated on a case-by-case basis, regardless of any previous evaluation
method.
17. All insurance requirements, including Workers’ Compensation, as outlined in the Texas
State Statutes shall be met prior to any delivery and shall remain in effect during the life of
this contract.
18. Whenever an article or material is defined by describing a proprietary product or by using
the name of a manufacturer, the term “or equal” if not inserted shall be implied. The specific
article or material shall be understood as descriptive, not restrictive.
19. Quantities indicated on the Bid Worksheet are estimates based upon the best available
information. The County reserves the right to increase or decrease the quantities to meet
its actual need without any adjustments in the bid price.
20. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to Taylor
County until Taylor County actually receives and takes possession of the goods, supplies,
equipment, or services at the point(s) of delivery.
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21. Continuing non-performance of the vendor in the terms of this Contract shall be a basis
for the termination of the contract by the County. Taylor County shall not pay for work,
equipment, or supplies that are unsatisfactory. Vendors will be given a reasonable
opportunity before termination to correct deficiencies. This, however, shall in no way be
construed as negating the basis for termination for non-performance.
22. Either party upon sixty- (60) days written notice prior to cancellation may terminate the
Contract.
23. The Bidder warrants that the product sold to the County shall conform to the standards
promulgated by the U. S. Department of Labor under the Occupational Safety and Health
Act of 1970.
24. The Bidder agrees that the goods, equipment, supplies, or services furnished under this
contract shall be covered by the most favorable commercial warranties offered by the
Bidder to any customer for such goods, equipment, supplies, or services.
25. Contractor shall provide the defense for and indemnify and hold harmless Taylor County
from all claims, suits, causes or action, and liability arising out of the execution of this
contract or in connection with Contractor’s use of the premises thereunder.
26. The Bidder shall not limit or exclude any express, written, or implied warranties and any
attempt to do so shall render this contract voidable at the option of Taylor County.
27. Certificate of Interested Parties
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of
the Government Code and applies to all contracts entered into on or after January 1, 2016.
The law states that a governmental entity may not enter into certain contracts with a
business entity unless the business entity submits a disclosure of interested parties to the
governmental entity at the time the business entity submits the signed contract to the
governmental entity. The law applies to all contracts/purchases of a governmental entity
that require an action or vote by the governing body of the entity.
With regards to Taylor County purchases, a vendor that is awarded a contract or purchase
that requires approval from Commissioner’s Court is required to electronically create a
Form 1295 through the Texas Ethics Commission website
(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm) and submit a signed
and notarized copy of the form to the County. A contract, including County-issued purchase
order, will not be enforceable or legally binding until the County receives and acknowledges
receipt of the properly completed Form 1295 from the awarded vendor.
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