(IFB) N03 Condenser Cleaning and Pressure Testing Addendum 1

Location:	Florida
Posted:	Jul 21, 2026
Due:	Jul 30, 2026
Agency:	JEA
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Solicitation No:	1412190079
Publication URL:	To access bid details, please log in.

1412190079 (IFB) N03 Condenser Cleaning and Pressure Testing

The purpose of this solicitation for N03 Condenser Cleaning and Pressure Testing (this "Solicitation") is to evaluate and select a vendor to clean and pressure test the tubes in four (4) condensers on Northside unit 3 as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

JEA is requesting to have the tubes in four (4) condensers on Northside unit 3 cleaned, and to have each tube pressure tested for leaks. Tubes that are already plugged shall have the plugs removed where possible and shall be tested. Any plugs that either cannot be removed or whose removal would result in damage that cannot be repaired by tube coating shall be left in place and marked as such on the tube maps. Any tubes that are determined to have a leak shall be marked on a tube map and in the field.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this Solicitation.

USE THIS LINK TO ACCESS THIS SOLICITATION IN ZYCUS:

https://dewdrops.zycus.com/zsp/guest/genericRegister/JEA074/iSource/1062543/

Pre-Bid Meeting: July 10, 2026, at 11:00 AM

Bid Due Date: July 30, 2026

1412190079 IFB Solicitation

1412190079 Appendix A - Technical Specifications

1412190079 Appendix A - Additional Specifications and Drawings

1412190079 Appendix B - Bid Forms

1412190079 Addendum 1

1412190079 Addendum 1 - Unit 3 Condenser Tube Drawings

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1) IFB

1.1) Cover Page

Solicitation

For Participation in

N03 Condenser Cleaning and Pressure Testing

for

JEA

Jacksonville, FL

Solicitation Number 1412190079

Pre-Response Meeting via Microsoft Teams or Teleconference on July 10, 2026, at 11:00 AM

Meeting URL: : Microsoft Teams Meeting

Meeting ID: 268 424 381 901 936

Meeting Passcode: 1412190079

Dial In: 469-208-1810

Phone conference ID: 534 226 212#

Those planning to attend via Microsoft Teams or teleconference should send contact information to the buyer listed

below, 48 hours prior to the Pre-Bid Meeting to have contact information documented.

Bids are due on July 30, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information, please contact the JEA Buyer, Lynn Rix at: rixlw@jea.com

1.2) Scope of Work

The purpose of this solicitation for N03 Condenser Cleaning and Pressure Testing (this "Solicitation") is to evaluate

and select a vendor to clean and pressure test the tubes in four (4) condensers on Northside unit 3 as described in this

Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing,

quality, design, and workmanship.

JEA is requesting to have the tubes in four (4) condensers on Northside unit 3 cleaned, and to have each tube pressure

tested for leaks. Tubes that are already plugged shall have the plugs removed where possible and shall be tested. Any

plugs that either cannot be removed or whose removal would result in damage that cannot be repaired by tube coating

shall be left in place and marked as such on the tube maps. Any tubes that are determined to have a leak shall be

marked on a tube map and in the field.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA

Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only

1.8) Opening of Responses

At the opening of Responses, a JEA representative will open each Response that was received prior to the Date and

Time, except for those Responses that have been properly withdrawn. JEA has the right to waive irregularities or

informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Company shall have successfully completed or be in the performance of five (5) similar cleaning

and pressure testing contracts, within the past five (5) years ending on the Response due date. Provide

the project reference company name; contact, phone, email on the minimum qualification form.

A. Each Reference contract shall have been equal to or exceeded $50,000.00 of work per year, for

any one year within the past five (5) years.

II. The Respondent shall comply with the technical and commercial specifications for this solicitation.

III. Respondent must not be on the State of Florida Convicted Vendor List, State of Florida’s

Suspended Vendor List, the City of Jacksonville’s Disqualified Vendor List, have their bidding

privileges actively suspended by JEA, been debarred by JEA, or have had a contract with JEA was

terminated for default within the last two (2) years.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Liquidated Damages In Contract

The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The

Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.

1.14) Jacksonville Small and Emerging Business (JSEB) Participation Goal

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

All questions and correspondence concerning the JSEB program should be addressed to the following contact:

Bill Hickey, Manager, Supplier Diversity Programs and Procurement Services, JEA, hickwj@jea.com or

jsebprogram@jea.com

1.15) Basis of Award - Lowest Bid

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the

Minimum Qualifications set forth in this Solicitation, and the Respondent’s price represents the lowest cost to JEA.

JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for

Award purposes.

1.16) Evaluation Methodology - Competitive Sealed Bidding

The Respondent shall submit its sealed Response to this Solicitation no later than the due date and time indicated on

the cover page of this Solicitation. At the public opening of the Responses, the Responses from all Respondents will

be publicly announced. After the public opening, JEA will subsequently review Responses to determine if they meet

the Minimum Qualifications as stated in this Solicitation. JEA will Award the Contract to the lowest responsive and

responsible Respondent whose price meets or exceeds the Minimum Qualifications, and whose Response Price

represents the lowest cost to JEA.

NO EXCEPTIONS ARE ALLOWED IN AN INVITATION TO BID. IF THE RESPONDENT OBJECTS IN ANY

MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL SPECIFICATIONS, THE OBJECTION MUST

BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS PRIOR TO THE DUE DATE, AND THE

OBJECTION MAY BE ADDRESSED IN AN ADDENDUM IF JEA BELIEVES THAT A CLARIFICATION OR

CHANGE IS NECESSARY. ANY MODIFICATIONS, EXCEPTIONS OR OBJECTIONS STATED WITHIN THE

RESPONSE SHALL BE REJECTED.

1.17) Bid Bond

All Reponses shall be accompanied by a bid security in the amount stated on the Response Form. The bid security

must be furnished by the Respondent at or before the opening of the Responses. The bid security shall either be issued

by a surety company authorized to do business in the State of Florida, or Respondent shall furnish a certified check or

cashier's check in the amount of five percent of the total amount shown on the Response Form. The JEA Bid Bond

form can be found at jea.com. Failure to furnish the required bid security will disqualify the Response. If the

Respondent is awarded the Work and fails to execute the Contract within ten (10) days of postmarked date on the

Contract Documents, JEA shall retain the Bid Bond or check as liquidated damages.

1.18) Safety Qualification Requirement

Respondent shall be in compliance with JEA’s Contractor Safety Management Process policy. JEA may reject the

company's Response and proceed to Award to the next responsive and responsible Respondent if not in compliance.

JEA Safety information is available online at http://www.jea.com/About/Procurement/Contractor_Safety under

Contractor Safety Management Process. It is the Respondent’s responsibility to ensure it is following the JEA Safety

policy. A list of the JEA's Safety Qualified vendors can be found on

https://www.jea.com/About/Procurement/Contractor_Safety/. For additional information, contact Jim Fisher at (904)

229-5045 or Curtis Stothers at (904) 665-7736.

Each Company once awarded a JEA Contract is required to provide regular and continuing training for their

employees. Such training shall not be charged to JEA as a separate billable fee. Company (including General / Prime

Contractors) will also monitor the training activities of Subcontractors under their direction. All training outside of

JEA specific training must meet OSHA requirements. Company employees working on JEA projects or sites shall

receive JEA Safety Orientation and JEA Site-Specific Training before beginning work.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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(IFB) N03 Condenser Cleaning and Pressure Testing Addendum 1

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