North Oconee Heritage Park

INVITATION TO BID
BID CONTROL NUMBER ITB 260008
North Oconee Heritage Park
Jackson County Board of Commissioners
Publish Date: July 1, 2026
Bid Opening Date & Time: August 4, 2026 at 10:00 am, local time pertaining
Pre-Bid Date & Time: July 9, 2026 at 11:00 am, local time pertaining
Questions Deadline Date & Time: July 17, 2026 at 5:00 pm
Jackson County Board of Commissioners
4965 Jackson Parkway
Jefferson, GA 30549

DATE: July 1, 2026
TO: General Contractors
SUBJECT: Request for Bid for North Oconee Heritage Park
INQUIRIES REGARDING REQUEST FOR BID SHOULD BE MADE IN WRITING BY
EMAIL TO PURCHASING, BIDOPPORTUNITIES@JACKSONCOUNTYGOV.COM,
BARRY VICKERY, PROJECT MANAGER,
BVICKERY@JACKSONCOUNTYGOV.COM, AND RICHARD BREEDLOVE,
PROJECT ENGINEER, RICHARD@DOVETAILCIVIL.COM
Jackson County Board of Commissioners (hereafter referred to as Jackson County) is requesting
bids for construction of a park located at 2830 Cabin Creek Road per the attached specifications.
Each bidder must deposit with his bid a Bid Bond for 5% of the total bid. Performance
and Payment Bonds in the amount for 100% of the contract price will be required if the
contract is awarded.
One (1) original and one (1) electronic copy on a thumb drive of the Request for Bid must
be submitted. Bids must be sealed, marked with the bidder's name and address and Labeled:
ITB 260068, "North Oconee Heritage Park" and delivered to:
Jackson County Board of Commissioners
Attention: Jennifer Scott, Purchasing
4965 Jackson Parkway
Jefferson, Georgia 30549
No later than August 4, 2026 at 10:00 AM EST.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in
advance of the bid opening date. Please call (706)367-6312 for more information. This service
is in compliance with the American with Disabilities Act (ADA).
Jackson County reserves the right to reject any and all bid submittals, to waive any technicalities
or irregularities and to award the bid based on the highest and best interest of Jackson County.

Jackson County
GENERAL INSTRUCTIONS FOR BIDDERS
I. PURPOSE:
The intent and purpose of this Bid Request is to request services for the Jackson
County Board of Commissioner, hereinafter referred to as Jackson County for
construction of a park located at 2830 Cabin Creek Road, Jefferson GA 30549.
II. SCOPE OF SERVICE:
A. WORK INCLUDED: Bidders may obtain access t o p l a n s by contacting
Richard Breedlove, Dovetail Civil Design Inc, richard@dovetailcivil.com, 678-
726-3300. Bidders will be responsible for costs associated with downloading or
printing the Bid Documents.
B. QUALITY OF WORKMANSHIP: All work shall be quality work performed accord-
ing to the standards of the industry, and to the complete satisfaction of Jackson
County.
C. PERSONNEL QUALIFICATIONS:
Jackson County reserves the right to refuse to accept services from any personnel
deemed by Jackson County to be unqualified, disorderly, or otherwise unable to
perform assigned work.
D. DETAILED SPECIFICATIONS: This project will be under the supervision of the
engineer who will be inspecting all work completed under this contract.
1. Upon being awarded the contract by Jackson County, the approved contractor
will execute a contract with Jackson County to provide services. The
contractor agrees to perform all work in accordance with the bid schedule and
set bid prices as outlined in their signed proposal. The prices submitted in the
bid proposal will be valid until the completion of all projects originally listed
in the bid proposal.
2. The approved contractor agrees to commence work within thirty (30) days of
receiving the Notice to Proceed and will complete all the original work as
outlined in this Bid Request within the time specified. Any additional work
will be discussed and a reasonable start and completion date will be
negotiated.
3. Jackson County will only pay invoices that have been reviewed and approved
by the engineer for the quantities submitted for payment.
E. MATERIAL SPECIFICATIONS: All material used in the performance of this
contract must meet state and local requirements for use by an approved vendor. The
contractor will be responsible for verifying this information with the engineer.

F. SCHEDULING AND COORDINATION: It is the responsibility of the contractor to
coordinate all work schedules and inspections with the Jackson County Project
Manager and the engineer. Failure to do so may result in the delay of processing
invoices for payment.
G. OTHER REQUIREMENTS: A Bid Bond for 5% of the base bid on the bid form
must be submitted with the bid. Performance and Payment Bonds in the amount
of 100% of the contract price will be required if the contract is awarded.
III. MANDATORY PRE-BID CONFERENCE: There will be a mandatory pre-bid
conference held on Thursday, July 9, 2026 at 11:00 AM EST at the Jackson County
Administrative Building, Kevin Poe Conference Room, 4965 Jackson Parkway, Jefferson,
GA 30549. Bidders who do not attend will not be considered for the job award. Questions
concerning this bid package or the bid process should be directed in writing by email to
bidopportunities@jacksoncountygov.com. Technical questions concerning the work being
requested in this BID REQUEST should be submitted to Richard Breedlove,
richard@dovetailcivil.com and the Project Manager, Barry Vickery,
bvickery@jacksoncountygov.com, with a copy to
bidopportunities@jacksoncountygov.com. All questions should be submitted in writing no
later than 5:00 pm on July 17, 2026.
IV. GENERAL TERMS AND CONDITIONS:
A. PURCHASING ORDINANCE: This Invitation to Bid (ITB) is subject to the
provisions of the Jackson County Purchasing Ordinance and any revisions thereto,
which are hereby incorporated into this contract in their entirety except as amended
or superseded herein.
B. MANDATORY USE OF JACKSON COUNTY FORM AND TERMS AND
CONDITIONS: Failure to submit a bid on the official Jackson County form provided
for that purpose shall be a cause for rejection of the bid. Return of the complete
document is required. Modification of or additions to any portion of the invitation may
be cause for rejection of the bid; however, Jackson County reserves the right to decide,
on a case by case basis, in its sole discretion, whether or not to reject such a bid as
non-responsive.
C. PRECEDENCE OF TERMS: Except for paragraphs A, B, C, J, K and N of the
General Terms and Conditions, which shall apply in all instances, in the event there is
a conflict between the General Terms and Conditions and any Special Terms and
Conditions for use in a particular procurement, the Special Terms and Conditions shall
prevail.
D. CLARIFICATION OF TERMS: If any prospective bidder has questions about the
specifications or other bid documents, the prospective bidder should contact the
Purchasing Manager at jscott@jacksoncountygov.com, no later than seven days
before the opening date. Any revisions to the invitation will be made only by
addendum issued by Purchasing.
E. TESTING/INSPECTION: Jackson County reserves the right to conduct any test or
inspection it may deem advisable to assure materials and services conform to the
specification.

F. PAYMENT TERMS: Any payment terms requiring payment in less than 30 days will
be regarded as requiring payment 30 days after invoice or delivery, whichever occurs
last. This shall not affect offers of discounts for payment in less than 30 days, however.
G. INVOICES: Invoices for services ordered, delivered and accepted by Jackson County
shall be submitted by the contractor direct to the payment address shown on the
contract.
H. DEFAULT: In case of failure to deliver goods or services in accordance with the
contract terms and conditions, Jackson County, after due oral or written notice, may
procure substitute goods or services from other sources and hold the contractor
responsible for any resulting additional purchasing and administrative costs. This
remedy shall be in addition to any other remedies, which Jackson County may have.
I. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the con-
tractor in whole or in part without the written consent of Jackson County.
J. ETHICS IN PUBLIC CONTRACTING: By submitting their bids, all bidders certify
that their bids are made without collusion or fraud and that they have not offered or
received any kickbacks or inducements from any other bidder, supplier, manufacturer
or subcontractor in connection with their bid, and that they have not conferred on any
public employee having official responsibility for this procurement transaction any
payment, loan, subscription, advance, deposit or money, services or anything of more
than nominal value, present or promised, unless consideration of substantially equal
or greater value was exchanged.
K. DEBARMENT STATUS: By submitting their bids, all bidders certify that they are
not currently debarred from bidding on contracts by any agency of the State of
Georgia, nor are they an agent of any person or entity that is currently debarred from
submitting bids on contracts by any agency of the State of Georgia.
L. NON-COLLUSION CERITFICATION: Bidder declares that the bid is not made in
connection with any other bidder submitting a bid for the same project, and that the
bid is bona fide and is in all respects fair and without collusion or fraud.
M. APPLICABLE LAW AND COURTS: Any contract resulting from this BID
REQUEST shall be governed in all respects by the laws of the State of Georgia and
any litigation with respect thereto shall be brought in the courts of the State of Georgia.
The contractor shall comply with applicable federal, state and local laws and regula-
tions.
N. QUALIFICATION OF BIDDERS: Jackson County may make such reasonable
investigations as deemed proper and necessary to determine the ability of the bidder
to perform the work/furnish the items and the bidder shall furnish to Jackson County
all such information and data for this purpose as may be requested. Jackson County
reserves the right to inspect bidder's physical plant prior to award to satisfy questions
regarding the bidder's capabilities. Jackson County further reserves the right to reject
any bid if the evidence submitted by, or investigations of, such bidder fails to satisfy
Jackson County that such bidder is properly qualified to carry out the obligations of
the contract and to complete the work/furnish the items contemplated therein.

O. WITHDRAWAL OF BID DUE TO ERRORS:
1. The bidder shall give notice in writing of his claim of right to withdraw his bid
without penalty due to an error within two (2) business days after the conclusion of
the bid opening procedure. Bids may be withdrawn from consideration if the price
was substantially lower than the other bids due solely to a mistake therein, provided
the bid was submitted in good faith, and the mistake was a clerical mistake as opposed
to a judgment mistake, and was actually due to an unintentional arithmetic error or an
unintentional omission of a quantity of work, labor or material made directly in the
compilation of the bid, which unintentional arithmetic error or unintentional omission
can be clearly shown by objective evidence drawn from inspection of original work
papers, documents and material used in the preparation of the bide sought to be
withdrawn. The bidder's original work papers shall be the sole acceptable evidence
of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the
authority of this provision, the lowest remaining responsive bid shall be deemed low
bid.
2. No bidder who is permitted to withdraw a bid shall, for compensation, supply any
material or labor or perform any subcontract or other work agreement for the person
of firm to whom the contract is awarded or otherwise benefit, directly or indirectly,
from the performance of the project for which the withdrawn bid was submitted.
3. Supplier has up to forty-eight (48) hours to notify the Jackson County Purchasing
Office of an obvious clerical error made in calculation of bid in order to withdraw a
bid after bid opening. Withdrawal of bid for this reason must be done in writing within
the forty-eight (48) hour period. Suppliers who fail to request withdrawal of bid by
the required forty-eight (48) hours shall automatically forfeit bid bond (if one was
required). Bid may not be withdrawn otherwise.
4. Bid withdrawal is not automatically granted and will be allowed solely at Jackson
County's discretion.
P. LATE OFFERS: Jackson County will not be responsible for or consider late receipt
of bids.
Q. EO/AA STATEMENT: Jackson County, an Equal Opportunity Affirmative Action
institution covered by Presidential Executive Order 11246 as amended, advises all
contractors, subcontractors, vendors and suppliers that direct or indirect receipt of
federal funds may require appropriate action on their part.
R. ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
Vendors submitting a response to this RFP must complete the Contractor
Affidavit under O.C.G.A. 13-10-91(b)(1) which is provided with the RFP
package to verify compliance with the Illegal Immigration Reform and
Enforcement Act of 2011.
A. The form must be signed by an authorized officer of the contractor or
their authorized agent.
B. The form must be notarized.

C. The contractor will be required to have all subcontractors and sub-
subcontractors who are engaged to complete physical performance of
services under the final contract executed between the County and the
contractor complete the appropriate subcontractor and sub-
subcontractor affidavits and return them to the County a minimum of
five (5) days prior to any work being accomplished by said
subcontractor or sub-subcontractor. Format for this affidavit can be
provided to the contractor if necessary.
V. SPECIAL TERMS AND CONDITIONS:
A. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein
that Jackson County shall be bound hereunder only to the extent of the funds available
or which may hereafter become available for the purpose of this agreement.
B. AWARD OF CONTRACT: Jackson County will make award to the lowest
responsive and responsible bidders unless there is a case for exception as listed in
Section 2-155(j) of Jackson County's Purchasing Ordinance. Due consideration will
be given to price, quality as judged by tests and previous experience, and the ability
of the bidders to render required services. Jackson County reserves the right to conduct
any test it may deem advisable and to make all evaluations. Jackson County also
reserves the right to reject any or all bids, in whole or in part, to waive informalities
and to delete items prior to making the award, whenever it is deemed in the sole
opinion of Jackson County to be in its best interest.
C. BID ACCEPTANCE PERIOD: This bid shall be binding upon the bidder for 60
calendar days following the bid opening date. Any bid on which the bidder shortens
the acceptance period may be rejected.
D. BID PRICES: Bid prices submitted by the Contractor must remain firm for the entire
length of the initial bid period and/or until the original list of projects as outlined in
the specifications are completed.
E. CANCELLATION OF CONTRACT: Jackson County reserves the right to cancel and
terminate any resulting contract, in part or in whole, without penalty, upon 60 days
written notice to the contractor. Any contract cancellation notice shall not relieve the
contractor of the obligation to deliver and/or perform on all outstanding orders issued
prior to the effective date of cancellation.
F. CHANGES: By written notice to the contractor, Jackson County may from time to
time make changes, within the general scope of the contract, in the goods or services
to be provided by the contractor.
G. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of
this Invitation To Bid, the signed bid submitted by the contractor, the Jackson County
Contract Form, General Terms and Conditions, Special Terms and Conditions,
Specifications and Attachments, including all modifications thereof, all of which shall
be referred to collectively as the Contract Documents.
H. CONTRACT PERIOD: The contract period is defined above in paragraph II.D.1.

I. IDENTIFICATION OF BID ENVELOPE: The signed bid should be returned in a
separate envelope or package, sealed and identified as follows:
From:
Name of Bidder Bid Due Date Time
Street or Box Number Bid Number
City, State, Zip Code Bid Title
The envelope should be addressed to Jackson County Board of Commissioners, Attention: Jennifer
Scott, Purchasing, 4965 Jackson Parkway, Jefferson, GA, 30549.
If a bid not contained in the special envelope is mailed, the bidder takes the risk that the
envelope even if marked as described above, may be inadvertently opened and the
information compromised which may cause the bid to be disqualified. Bids may be hand
delivered to the office of the Purchasing Department issuing the invitation at the location
given above. No other correspondence or other bids should be placed in the envelope.
J. INDEMNIFICATION: The contractor agrees to indemnify, defend and hold harmless
Jackson County and their officers, agents, and employees from any claims, damages and
actions of any kind or nature whether at law or in equity, arising from or caused by the use
of any materials, goods, or equipment of any kind or nature furnished by the contractor/any
services of any kind or nature provided by the contractor.
K. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of Jackson
County, but shall be an independent contractor. Nothing in this agreement shall be construed
as authority for the contractor to make commitments, which shall bind Jackson County, or
to otherwise act on behalf of Jackson County, except as Jackson County may expressly
authorize in writing.
L. INSPECTION OF WORK SITE: Contractors desiring to submit a proposal for this BID
REQUEST are encouraged to visit the site. Claims, as a result of failure to do so, will not
be considered by Jackson County.
M. INSURANCE:
1. The contractor shall provide Jackson County a Certificate of Insurance prior to the
start of any work and agrees to maintain such insurance until the completion of the
contract. The minimum limits of liability shall be:
A. Workers' Compensation - In compliance with Georgia State Law

B. Broad Form Comprehensive General Liability, $1,000,000.00, to include:
1. Premises - Operations
2. Products / Completed Operations
3. Contractual
4. Personal Injury
5. Owners and Contractors Protective
2. Jackson County reserves the right to require higher limits on any contract provided
notice of such requirements is stated in the proposal for such contract. Included in
the certificate of insurance shall be a hold harmless agreement saving Jackson
County harmless from any liability from the contractor or from any subcontractors
or by anyone directly or indirectly employed by either. Jackson County is to be
named as additional insured.
A 30-day notice of cancellation or non-renewal in writing shall be furnished by
certified mail to the certificate holder at the address indicated on the face of this
form. Also, when deemed necessary, the contractor will provide explosion, collapse
and underground coverage (X, C and U coverage).
The contractor agrees to be responsible for, indemnify and save harmless Jackson
County and their representatives from the payment of all sums of money by reason
of any claim against Jackson County or their representatives under the Workmen's
Compensation Act, and by reason of all or any other occurrences resulting in bodily
injury or property damage that may happen to occur upon or about said work. The
contractor agrees that it will, at all times, and at least for one year after the completion
of the work, indemnify and save harmless Jackson County against liabilities
resulting from bodily injury or property damage directly or indirectly arising out of
the performance or nonperformance of the contract.
3. ALL BIDDERS PROVIDE THE FOLLOWING INFORMATION:
NAME OF INSURANCE CARRIER:
NAME OF INSURANCE AGENT:
TELEPHONE NUMBER:
BROAD FORM COMPREHENSIVE
GENERAL LIABILITY LIMIT: $
AUTOMOBILE LIABILITY LIMIT: $
POLICY EXPIRATION DATE:
If a bidder fails to provide all the above information or does not indicate an amount of
coverage, the bidder's signature on this invitation constitutes certification that, if the bidder
is awarded the contract, the bidder shall obtain the necessary coverage as specified within
ten days of notification of award of the contract.

If at any time or times any claim or claims shall be made to Jackson County by a
subcontractor or other persons for any money due for any work, labor or material done upon
or supplied upon the work herein contracted for, done for, furnished, or supplied, to the party
of the first part, Jackson County may retain such amount as may be due, or may thereafter
become due under this contract, or may pay the same when said claim shall thereafter be
finally established in court, and such amount is hereby assigned to Jackson County to pay
such claim or claims, such payment to be done when so established, but the contractor shall
not be entitled to demand or receive payment of this agreement until all disputes,
disagreements, and questions between the parties herein affecting the right to any portion of
the amount claimed, shall have been settled as above provided for, and Jackson County is
hereby authorized to deduct from the said amount any money due it upon any account or
claim.
N. PROTECTION OF PERSONS AND PROPERTY:
1. The contractor shall take every precaution at all times for the protection of persons
and property, including Jackson County's employees and property and its own.
2. The contractor shall be responsible for initiating, maintaining and supervising all
safety precautions and programs in connection with the work under this contract.
3. The contractor shall continuously maintain adequate protection of all work from
damage and shall protect Jackson County property from injury or loss arising in
connection with this contract. The contractor shall make good any such damage,
injury or loss.
O. SAFETY: The contractor shall maintain an adequate safety program to insure the safety of
contractor employees, subcontractor employees, and all other individuals working under this
contract. In addition, the contractor must also provide Jackson County with a written safety
program that he intends to follow in pursuing work under this contract. No work under this
contract will be permitted until Jackson County is assured that the contractor has an adequate
safety program in effect.
P. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written
consent of Jackson County. In the event that the contractor desires to subcontract some part
of the work specified herein, the contractor shall furnish Jackson County the names,
qualifications and experience of their proposed subcontractors. The contractor will,
however, remain fully liable and responsible for the work to be done by his subcontractor(s)
and shall assure compliance with all requirements of the contract.
Nothing in the agreement shall be constructed as authority for the contractor to make
commitments, which shall bind Jackson County, or to otherwise act on behalf of Jackson
County, except as Jackson County may expressly authorize in writing.
Q. SUPERINTENDENCE BY CONTRACTOR: The contractor shall be responsible for all
work means, methods, techniques, sequences and procedures and for coordinating all
portions of the work under the contract except where otherwise specified herein. The
contractor shall, at all times, enforce strict discipline and good order among the workers, and
shall not employ any unfit person or anyone not skilled in their work.