Pinecrest Golf Course Cart Park Improvements IFB (Due November 20. 2026 at 10:00am)

Location:	Massachusetts
Posted:	Oct 28, 2026
Due:	Nov 20, 2026
Agency:	Town of Holliston
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Publication URL:	To access bid details, please log in.

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TOWN OF HOLLISTON

703 Washington Street

508-958-4416

Holliston, MA 01746

INVITATION FOR BID

PINECREST GOLF CLUB CART PATH IMPROVEMENTS

The Town of Holliston is seeking sealed bids from qualified contractors for course

improvements to the Pinecrest Golf Club located at 212 Prentice Street in Holliston, MA 01746.

Specifically, the town is looking for cart path paving and drainage improvements for holes 1, 10

and 14 located on the northern side of Prentice Street in Holliston, MA.

Contractors are invited to submit sealed bids no later than 10 AM Friday November 20, 2026 at

the Town Manager’s Office, Town Hall at 703 Washington Street, Holliston, MA 01746. The

bid opening will begin promptly at 10:00 AM on Friday November 20, 2026.

Construction plans and specifications are available at the Select Board office in Holliston Town

Hall, 703 Washington Street, Holliston, MA 01746 or via email from

keastj@holliston.k12.ma.us The Town of Holliston reserves the right to accept or reject any or

all bids and to award the bid in a manner which is deemed to be in the interests of the Town of

Holliston.

Date Issued:

10/28/2026

Post to Town’s Web Page:

10/28/2026

Post Town Hall:

10/28/2026

Post Local Newspaper:

Week of 10/26/26

Central Register Publication & COMMBUYS:

10/28/2026

Sealed Bid Submission and Response Date:

11/20/2026 @ 10 AM

Overall View Course Improvements

GENERAL REQUIREMENTS:

1. INTENT

The Town of Holliston is seeking sealed bids from qualified contractors for improvements to the

Pinecrest Golf Club course located at 212 Prentice Street in Holliston, MA 01746. Specifically,

the town is looking for cart path and drainage improvements for holes 1, 10 and 14 located on

the northern side of Prentice Street in Holliston, MA. Contractors are to supply all materials and

labor for the project, and to provide proof of general liability and workers compensation

insurance at the state required minimum level upon award of the project. The Town will award

the contract to the lowest responsive and responsible bidder. The Town reserves the right to

reject any and all bids as determined to be in the best interests of the Town. Unless sooner

rejected or accepted, all bid proposals must be firm and continue in effect for ninety (90)

calendar days following the date of bid opening.

2. CONTRACT TERMS AND CONDITIONS

The successful Bidder must enter into the Town’s Standard Form Agreement, attached hereto.

3. QUESTIONS REGARDING BID

3.1 Any prospective contractor (bidder) requesting an interpretation of existing

specifications of terms and conditions must do so in writing by 1 PM Friday November

12, 2026 addressed to James Keast at the Holliston Facilities Department, 1750

Washington Street, Holliston, MA 01746 or via email to James Keast at:

keastj@holliston.k12.ma.us

3.2 The Bidder should be familiar with all of the IFB requirements and Bid Documents

before submitting their bid in order to prevent misunderstanding. Bidders shall promptly

raise the issue of any ambiguity, inconsistency, or error which they may discover in the

bid documents, specifications, at the work site, or any other conditions which may apply.

No allowance will be made for any claim where the underlying bid was based on

incomplete information.

3.3 Questions that may be asked during a pre-bid conference, if any, should also be sent

in writing in order to receive an official response. Requests properly presented that, in the

sole opinion of the Town, require interpretation, correction, or change in the Bid

Documents may result in an issuance of an Addendum to the Bid Documents. Such

Addendum shall then become part of the contract. The Town will forward all their

responses to all persons who are on record as having received the bid package. Questions

received after the deadline for such will be met with no response unless the Town, in its

sole discretion, determines it is necessary to respond.

4. ADDENDA

In the event changes/additions are made to this IFB, an addendum will be issued to all persons on

record as having received the bid package.

5. BID MODIFICATIONS OR WITHDRAWALS

Bids may be corrected, modified, or withdrawn prior to the submission deadline. After the

submission deadline, bids may not be changed. Minor mistakes may be waived by the Town.

6. PREMATURE OPENING OF A BID

The Town will not be responsible for the premature opening of any bid not properly identified.

The Town may reject bids which are incomplete, not properly endorsed or signed, or which are

otherwise contrary to these instructions.

7. UNEXPECTED CLOSURES OR DELAYS

If, at the time of the scheduled bid submission deadline, the designated location for delivery and

opening of the bids is closed due to uncontrollable events such as fire, snow, ice, wind, building

evacuation, COVID-19 or other, the deadline will be postponed to the next business day. In such

an event, bids will be accepted at the same location until said date and time.

8. LATE SUBMISSIONS

LATE BIDS WILL NOT BE CONSIDERED. The Town assumes no responsibility for late

submissions due to mail, courier, delivery or any other problems.

9. REJECTION OF BIDS

The bid must satisfy all requirements to be considered for award. Failure to complete the

required forms, answer any questions, or provide the required documentation will result in the

bid being deemed NON-RESPONSIVE and will result in rejection by the Town unless it is

determined, solely by the Town, that any such failure constitutes a minor informality that can be

corrected without prejudice to other bidders.

10. TAXES

Purchases made by the Town are exempt from the payment of all Federal and State taxes. If

requested, the Town will provide the successful bidder with a copy of the Certificate of

Exemption.

11. CONTRACT AWARD

The Town reserves the right to waive all minor informalities and reject any and all bids as

determined to be in the best interests of the Town.

The Town of Holliston will review all bids and will award a contract to the lowest responsive

and responsible bidder. The lowest responsive and responsible bidder shall be awarded a contract

for the specified items based upon the total bid price provided in their bid. At the sole discretion

of the Town, the purchase of the items may be awarded to one or more vendors for each item as

defined in the Specifications and Bid Form, whichever is determined to be in the best interests of

the Town. Upon bidder selection, the Town will mail or email the contract to be executed by the

Bidder, who will return the required number of original copies with the required insurance

information. Unless otherwise noted by the Town, the terms and conditions of the contract are

not negotiable.

12. PREVAILING WAGE

Pursuant to Massachusetts General Laws, chapter 149, sections 26 and 27, the Division of

Occupational Safety (formerly the Department of Labor and Industries) has determined

the Prevailing Wage Rates for this work. The enclosed rates apply only to this work. The

Prevailing Wage shall become part of the contract signed between the successful bidder and the

awarding authority or the contract is invalid. Prevailing Wages must be paid to all persons

employed on the public works project, regardless of whether they are employed by the successful

bidder or a subcontractor. The wage rates issued for each project shall be paid for the entire

project.

a. Payroll records must be kept by the successful bidder for all persons employed on the

project. A separate Statement of Compliance must be submitted to the Division of

Occupational Safety by every employer, including all prime contractors and

subcontractors, when its portion of the work is completed. The enclosed form entitled

“Weekly Payroll Records Report and Statement of Compliance" clearly details these

requirements. A certified payroll record must be submitted to the Office of the Town

Administrator for each week work is performed for the Town under this contract.

13. PAYMENT BOND

Within ten (10) days of receipt of notice of contract award, the successful bidder shall provide a

payment bond 50% of the amount of the contract. Upon execution of the contract, the successful

bidder shall be expected to commence work immediately and proceed in a timely and efficient

manner until project completion and acceptance by the Town.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Pinecrest Golf Course Cart Park Improvements IFB (Due November 20. 2026 at 10:00am)

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