Mechanics Service Truck
| Location: | Washington |
|---|---|
| Posted: | Jan 26, 2026 |
| Due: | Feb 20, 2026 |
| Agency: | Port of Bellingham |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | MESS 26-1 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
MESS 26-1
|
| Bid Title: |
Mechanics Service Truck
|
| Category: | Materials, Equipment, Supplies & Services |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
Mechanics Service
Truck Purchase
Bellingham, WA
Proposal Due: February 20, 2026, at 12:00 P.M.
PORT OF BELLINGHAM
MECHANICS SERVICE TRUCK PURCHASE
TABLE OF CONTENTS
NOTICE OF REQUEST FOR PROPOSALS -------------------------------------- 1
GENERAL CONDITIONS -------------------------------------------------------------- 2
SPECIAL PROVISIONS----------------------------------------------------------------- 5
EQUIPMENT SPECIFICATIONS ----------------------------------------------------- 6
Attachment A – Proposal Form
NOTICE OF REQUEST FOR PROPOSALS
Notice is hereby given that proposals for Mechanics Service Truck Purchase will be received at the
Administration Offices of the Port of Bellingham, 1801 Roeder Avenue, Bellingham, WA 98225 until
12:00 PM, February 20, 2026. Any proposals received after the specified time and date will not be
considered.
Vendors may (1) email a digital version to procurement@portofbellingham.com, copying
alexh@portofbellingham.com OR (2) may submit one original hard copy received by the Port of
Bellingham at 1801 Roeder Avenue, Ste. 146 – Bellingham, WA 98225. The emailed file size can be
no larger than 20 megabytes. Vendors may send multiple emails if the file size is too large; no
links will be used to download.
Proposal packets are available on the Port of Bellingham’s website
(https://www.portofbellingham.com/bids.aspx).
The Port of Bellingham reserves the right to reject any or all proposals and to waive any irregularities
or informalities.
All proposals submitted shall be considered valid offers for a period of forty-five (45) days from the
date of the proposal due date. All proposals become property of the Port of Bellingham and are subject
to public disclosure laws per RCW 42.56.
PROPOSAL CHECKLIST
Attention is especially called to the following forms which must be completed in full as required and
submitted collectively as the proposal package; failure to do so may result in the proposal being
rejected as not responsive:
1. PROPOSAL FORM
Notice to be published:
January 26, 2026
GENERAL CONDITIONS
1. Proposals
All proposals received by the Port of Bellingham shall be considered valid for a period of forty-five (45)
calendar days from the proposal due date. The right is reserved by the Port of Bellingham to reject
any and all proposals and to waive any informalities or irregularities.
2. Proposal Form
Vendor shall submit responses on the forms provided. All prices shall be in US Dollars and inclusive
of any taxes as appropriate.
3. Addenda to RFP
To the extent that they are required, changes, additions or clarifications to the proposal documents
made after advertising and before the proposal submittal deadline will be issued by addendum. All
such deletions, additions, clarifications or corrections will be in written or graphic form. All Vendors
must acknowledge receipt of any addenda on the Proposal Form to ensure that all Vendors have
submitted their proposals on the same information. Sufficient time will be provided between issuance
of addenda and submittal of proposal to permit the Vendors to incorporate the addenda data into their
proposal.
Any prospective Vendor desiring an explanation or interpretation of the proposal documents must
request the explanation or interpretation via email to procurement@portofbellingham.com no later than
February 12, 2026 by 4:00 PM Pacific Standard Time; all answers will be posted on the Port’s
website at (https://www.portofbellingham.com/bids.aspx). Vendor agrees that the Port shall not be
liable for any claim based on ambiguity of which the Vendor knew and did not inform the Port of or of
which the Vendor should have reasonably known. It is the sole responsibility of the Vendor to visit
the Port of Bellingham’s website daily throughout the solicitation process for any changes to
the solicitation documents issued via Addendum; the Vendor agrees that the Port shall not be
liable for any claim based on the Vendor’s failure to monitor the Port of Bellingham’s website.
4. Terms and Conditions
Vendors are to price and submit proposals with the understanding that they are required to comply
with all specifications, requirements, Special Provisions and General Conditions. Vendors are
responsible to review all specifications, requirements, Special Provisions, General Conditions and
other requirements herein. Submittal of a proposal is an agreement to comply without exception,
unless modified by the Port. The Port has the right to negotiate changes to submitted proposals and
to change the Port’s otherwise mandatory General Conditions during negotiations, or by providing
notice to the Vendors during the procurement process. This RFP and the Vendor’s response, including
all promises, warranties, commitments, and representations made in the successful proposal (as
accepted by the Port), shall be binding and incorporated by reference in the Port’s contract with the
Vendor.
5. Conflict of Interest
Vendor covenants that it presently has no interest and shall not acquire an interest, directly or
indirectly, which would conflict in any manner or degree with its performance under this Purchase.
Vendor further covenants that in the performance of this Purchase, no person having such interest
shall be employed by it or any of its sub-consultants.
6. Taxes
All proposals shall include an allocation for the appropriate sales and use taxes.
7. Payment
Upon ownership passing on to the Port, payment will be made within thirty (30) days of receipt of
Vendor’s invoice.
8. No Additional Charges
Unless otherwise specified in the Solicitation, no additional charges by the Vendor will be allowed.
9. Statutes, Laws, Codes, and Regulations
Vendor must comply with all applicable statutes, codes, municipal ordinances and regulations.
10. Insurance and Indemnification
Vendors must have insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the Purchase Order hereunder by the Vendor, his
agents, representatives, employees, or subcontractors. To the fullest extent permitted by law and to
the extent claims, damages or losses or expenses are not covered by insurance purchased by Vendor,
the Vendor shall defend and indemnify the Owner and Owner’s employees and Commissioners from
any claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of,
or resulting from the performance of, the Purchase Order, but only to the extent caused by the acts or
omissions of the Vendor, a subcontractor or supplier, or anyone directly or indirectly employed by them
or anyone for whose acts they may be liable.
Vendor shall procure and maintain for the duration of the contract insurance against claims for injuries
to persons or damages to property which may arise from or in connection with products and materials
supplied. The cost of such insurance shall be borne by the Vendor. Vendors are strongly
encouraged to forward this section to their insurance provider (1) to ensure coverage and (2)
to factor any premium cost(s) into the price submitted with their response.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as Insurance Services Office Commercial General Liability
coverage (occurrence Form CG 00 01) and include products and completed operations coverage.
Minimum Limits of Insurance
Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering CGL on an
“occurrence” basis, including products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate
limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
If the Vendor maintains broader coverage and/or higher limits than the minimums shown above, the
Port requires and shall be entitled to the broader coverage and/or the higher limits maintained by the
contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance
and coverage shall be available to the Port.
Additional Insured Status
The Port, its officers, officials, employees, and volunteers are to be covered as additional insureds on
the CGL policy with respect to liability arising out of work or operations performed by or on behalf of
the Vendor including materials, parts, or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the form of an endorsement to the Vendor’s
insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of
both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
Verification of Coverage
Vendor shall furnish the Port with original Certificates of Insurance including all required amendatory
endorsements. The Port’s receipt and acceptance of the Vendor’s certificate of insurance does not
waive the Vendor’s obligation to comply with the insurance requirements of this section.
11. Changes or Corrections in Proposal Submittal
Prior to the submittal closing date and time, a Vendor may make changes to its proposal, if the change
is initialed and dated by the Vendor. No change shall be allowed after the closing date and time. Note
that you cannot change, mark-up, or cross-out any condition of the Port’s RFP.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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