45 Winchester Street Improvements

TOWN OF WARRENTON, VIRGINIA
Invitation for Bid: 45 Winchester Street Improvements
IFB Number: 27-001
Closing Date: August 24, 2026 at 1:00 PM
ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED
One (1) original and three (3) copies of the bid, including any attachments, shall be mailed or delivered to:
By Mail: Town of Warrenton By Hand: Town of Warrenton
Purchasing Agent Purchasing Agent
P.O. Box 341 21 Main Street
Warrenton, VA 20188 Warrenton, VA 20186
Public Notice and Posting. Public notice of this Invitation for Bid shall be posted on the Town of Warrenton's
procurement webpage or another appropriate public procurement website at least ten (10) days before the date set for
receipt of bids. The Town may also post this IFB on the Commonwealth's central electronic procurement website.
All inquiries for information regarding procurement procedures, bid submission requirements, or other
fiscal/administrative concerns shall be directed to:
Purchasing Agent Phone: 540-347-1101
21 Main Street
Warrenton, VA 20186 email: procurement@warrentonva.gov
For technical information relating to this IFB, please contact:
Hunter Digges, Building Official Phone: 540-347-1101
21 Main Street
Warrenton, VA 20186 email: hdigges@warrentonva.gov
In compliance with this Invitation for Bid and all the conditions imposed herein, the undersigned offers and agrees to
furnish the goods, services, and construction in accordance with the signed bid or as mutually agreed upon by subsequent
negotiations.
Company
Name: Date:
PRINT/TYPE COMPANY NAME
Address: Fax #:
By: Phone #:
PRINT/TYPE INDIVIDUAL'S NAME
Title: E-mail:
Signature: FEIN/SSN
CERTIFICATION PAGE
RETURN THIS PAGE WITH BID SUBMISSION
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IFB 27-001 45 Winchester Street Improvements

TOWN OF WARRENTON, VIRGINIA
Invitation for Bid: 45 Winchester Street Improvements
IFB Number: 27-001
Closing Date: August 24, 2026 at 1:00 PM
ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED
I. PURPOSE
The Town of Warrenton ("Town") is accepting bids from qualified, Class A contractors to abate numerous
property maintenance violations per a final order rendered by the Fauquier County Circuit Court (see,
ATTACHMENT 2).
II. SCOPE OF SERVICES
The major construction elements for this project include, but are not limited to, repairing the structure's exterior
facade; installing a landing (or porch) at the rear of the structure; correcting the structural support system of the
breezeway; repairing the breezeway roof; correcting the structure's roof drainage; repairing/replacing windows
and doors, as necessary; and obtaining all necessary and required permits and Historic District Certificates of
Appropriateness prior to the commencement of any construction activities. See, ATTACHMENT 1 for specifics
and photos.
In addition to the major work elements listed above, the Contractor's responsibilities shall include, but are not
limited to:
Contractor shall submit a two-week look-ahead schedule each Thursday by 4:30 pm and as-needed.
Contractor shall submit all materials for review to the Building Official prior to ordering. Materials shall
be period-appropriate and shall be of like-kind to the existing structure.
Time is of the essence. The Contractor shall meet substantial completion by Monday, March 1, 2027.
Substantial completion shall be defined as the project being finished, having passed all inspections.
This is a lump sum bid and said bid shall include any necessary engineering, architecture, or other
subcontractor service fees.
Contractor shall be responsible for keeping the roadways and sidewalks adjacent to the work area clean
and free of debris.
III. SPECIAL TERMS AND CONDITIONS
The following Special Terms and Conditions shall govern this procurement:
1. The Contract shall consist of this Invitation for Bid, incorporating the General Terms and Conditions
attached as EXHIBIT B; any Special Terms and Conditions, Exhibits, Appendices, Addenda, Plans,
Specifications, and Attachments hereto; the bid submitted by the awarded Contractor; and a purchase
order issued by the Town.
2. Bid shall be submitted on EXHIBIT A. Bidder's bid shall be firm and not subject to increase during
the term of any contractual agreement arising between the Town and the successful Contractor as a
result of this IFB. Fees quoted shall be inclusive of all work to be accomplished by the Contractor as
well as the work of any subcontractors hired by the Contractor to perform the services required under
this IFB. The Town of Warrenton will not pay travel time and related costs. These items are to be
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IFB 27-001 45 Winchester Street Improvements

considered Contractor's overhead and included in the price quoted.
3. Bids shall be binding for 60 days following the closing date.
4. The Town will award to the Contractor deemed to be the lowest responsive, responsible bidder based
on the information provided and the bid amount listed on EXHIBIT A.
5. Contractor's Project Schedule shall be coordinated and approved by the Town and shall include, at a
minimum, a two-week look-ahead schedule each Thursday by 4:30 pm.
i. Night work must be submitted to the Town a minimum of 72 hours prior to work and must
be approved by Town Manager.
6. All work shall conform to the Town of Warrenton Historic District Guidelines, conditions of a
Certificate of Appropriateness approval, as well as State Building Codes as deemed appropriate by the
Town of Warrenton Building Official. Any work not conforming to these specifications is subject to
be shut down by the Town's Building Official.
7. All work shall carry at least a one (1) year warranty on individual products that will continue to be
warranted for one (1) year after project completion. Contractor shall repair any deficiency within two
(2) weeks from a written notice by the Town at no cost to the Town.
8. Utilities: Contractor shall notify the Town in advance of commencing work thereon, and in the event
of the necessity of disrupting utility or other services, he shall notify the appropriate official in charge
of such utility or other services and arrange for the disruption and restoration of such service in a
manner which will result in a minimum of inconvenience to the parties concerned. Notification must
be given at least 72 hours in advance of any utility disruption.
i. Underground utility locations are not all shown and if so, are approximate. Contractor is
required and responsible to coordinate with Miss Utility prior to any excavation work.
Contractor shall field verify the vertical and horizontal locations of all existing utilities at
least 48 hours prior to excavation. Differences shall be reported to the Town immediately.
9. Care must be given to preserve any property pins not directly in conflict with the construction. It shall
be the Contractor's responsibility to reset any property pins disturbed during construction.
10. Storage: Storage lay down areas shall minimize impact to area residents and shall not spill over to
adjacent private properties. Special care shall be taken not to damage any existing items or prevent
access to any private property and pedestrian trail. All storage areas shall be returned to previous
condition or better once work is completed.
11. The Town reserves the right to inspect all operations and to withhold payment for any work not
performed in accordance with the specifications. These corrections shall be at no cost to the Town.
Contractor shall correct deficiencies within 24 hours of notice by telephone or writing. Failure to do
so shall be cause for withholding of payment for that work.
12. Payment terms are net, 30 days from date of acceptance by the Town's Building Official, or his
designee. Five percent (5%) retainage will be withheld from progress payments. Invoices may be
submitted on a monthly basis. In the event of any conflict between this Special Term and Exhibit B,
Section 29, this Special Term shall control, and payment shall be made net thirty (30) days from the
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IFB 27-001 45 Winchester Street Improvements

date of acceptance by the Town's Building Official or designee and receipt of a proper invoice, unless
otherwise required by applicable law.
13. Any and all change orders are subject to paragraph 28 of EXHIBIT B and such work shall not be
commenced without first obtaining the prior, written approval of both the Purchasing Agent as well
as the Building Official listed on page 1 of this IFB.
14. Town of Warrenton Business License: The successful Contractor shall be prepared to obtain a Town
of Warrenton business license, if found to be necessary.
15. Bid Bond: All bids shall be accompanied by a five percent (5%) bid bond for the total amount of
bid.
16. Performance and Payment Bonds: Performance and Payment Bond with a value of 100% of the
contract amount for all contracts greater than $75,000 will be required of the successful Bidder prior
to commencing work.
17. W-9 Form: A current W-9 form shall be required prior to commencing work.
18. Permits: Contractor shall be prepared to obtain all necessary permits, including, but not limited to:
stormwater, land disturbance, and building permits prior to commencing any work. Contractor shall
use appropriate control measures and procedures for stormwater discharges to the MS4. Contractor
shall follow the appropriate laws and regulations, and secure appropriate permits commensurate to the
type of activities being performed on behalf of the Town. In addition to meeting appropriate state and
federal requirements, contractors must, at a minimum, adhere to the Town's standard daily operating
procedures for addressing potential water quality impacts.
19. Acceptance of Work: No project will be considered complete until it is approved and accepted by
the Town's Building Official or his designee.
20. Insurance: Prior to the start of any work pursuant to this contract, the Contractor shall procure and
maintain for the duration of the contract insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the work hereunder by
Contractor, his agents, representatives, employees, or subcontractors.
The Contractor shall provide a certificate of insurance naming the Town of Warrenton as additional
insured and, if requested, a certified copy of said policy or endorsement(s) before commencement
of contract. All insurance shall be placed with an insurer licensed to do business in the
Commonwealth of Virginia. The underwriter shall be subject to the approval of the Town of
Warrenton.
The Contractor shall maintain limits no less than:
a. Commercial General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage. The general aggregate limit shall
apply separately to this project/location or the general aggregate shall be twice the
required occurrence limit.
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IFB 27-001 45 Winchester Street Improvements

b. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury
and property damage.
c. Workers' Compensation and Employers Liability: Worker's Compensation as required
by the Code of the Commonwealth of Virginia and Employers Liability limits of
$1,000,000 per accident.
IV. PRE-BID MEETINGS
There will be a mandatory Pre-Bid Meeting on Monday, July 27, 2026 at 10:00 am at the Town of Warrenton
Town Hall Building located at 21 Main Street, Warrenton, VA 20186.
The mandatory Pre-Bid Meeting is to discuss the project, review plans/specifications, and answer questions. A
guided site tour will then be conducted with any interested parties. *Please note that this property is privately
owned.
Attendance at the mandatory Pre-Bid Meeting is a condition of responsiveness. Failure to attend will result
in the bid being deemed nonresponsive and ineligible for award, in accordance with the Virginia Public
Procurement Act.
V. QUESTIONS CONCERNING THIS IFB
The due date for submitting questions related to this IFB will be Monday, August 10, 2026 at 12:00 pm. Any
questions submitted on or before Monday, August 10, 2026 at 12:00 pm will be answered and uploaded to the
Town's website. It is the responsibility of the Bidder to check the Town's website prior to the due date for
any issued Addenda and to submit with their bid any and all Addenda acknowledgments signed by an
individual authorized to sign on behalf of their organization.
VI. PROTEST PROCEDURES
Any bidder/offeror desiring to protest the award or decision to award a contract shall submit such protest, in
writing, to the Purchasing Agent no later than ten (10) days after the award or the announcement of the decision
to award, whichever occurs first, in accordance with the Virginia Public Procurement Act.
VII. MISCELLANEOUS
1. A copy of your Contractor's Class A license shall be submitted along with the bid.
2. A copy of the Virginia Architect's license of any architect subcontractor shall be submitted along with
the bid.
3. Please provide the resume and statement of qualifications of all project team members who will be
assigned to the project, including those responsible for "hands on" work, as well as those assigned for
supervision and oversight responsibilities. This shall include Contractor and its staff, as well as any
subcontractors hired to perform services.
4. Please provide a list of any and all past projects associated with the renovation of a building structure
in an historic district within the last 3 years, along with the point of contact as reference for each project.
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IFB 27-001 45 Winchester Street Improvements

5. Notice of Award will be posted to the Town's website at: https://www.warrentonva.gov/488/Bids-
Proposals
6. Any person submitting a bid/proposal for construction work to any building, highway, sewer or other
structure, the performance of which would require a contractor's license pursuant to the provision of Sec.
54.1-1103 of the Code of Virginia, 1950, as amended, will be required to submit as part of their
bid/proposal:
a. Satisfactory proof that such person is duly licensed under the terms of Sec. 54.1-1103 of
the Code of Virginia, 1950, as amended, including the furnishing of any such contractor's number;
b. A written, sworn statement (notarized) that the person's license is in good standing;
attached as EXHIBIT C.
All bids must be signed and sealed in an envelope, clearly marked on the outside: "Sealed Bid IFB 27-001: 45
Winchester Street Improvements, to be opened August 24, 2026 at 1:00 PM", and shall be forwarded to the
Purchasing Agent in order for your bid to be considered responsive.
Bids shall be opened and read aloud by the Purchasing Agent at the appointed hour and date and such of the
bidders or members of the public as choose to attend.
The Town reserves the right to reject any and all bids and waive all informalities. In the event the Town
Manager chooses to reject all bids, the Town will re-advertise.
Unless all bids are rejected, the Town reserves the right granted by Section 2.2-4318 of the Code of Virginia to
negotiate with the lowest responsive, responsible bidder to obtain a contract price within the funds available to
the Town whenever such low bid exceeds the Town's available funds. For the purpose of determining when
such negotiations may take place, the term "available funds" shall mean those funds which were budgeted by
the Town for this contract prior to the issuance of the written Invitation for Bid. Negotiations with the low
bidder may include both modifications of the bid price and the Scope of Work/Specifications to be performed.
The Town shall initiate such negotiations by written notice to the lowest responsive, responsible bidder that its
bid exceeds the available funds and that the Town wishes to negotiate a lower contract price. The time, place,
and manner of negotiating shall be agreed to by the Town and the lowest responsive, responsible bidder.
The Town of Warrenton does not discriminate on the basis of handicapped status in admission or access to its
programs and activities. Accommodations will be made for handicapped persons upon prior requests.
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IFB 27-001 45 Winchester Street Improvements

GENERAL NOTES
The Contractor's Project Schedule shall be coordinated and approved by the Town.
The Contractor shall notify the Town in advance of commencing work thereon, and in
the event of the necessity of disrupting utility or other services, he shall notify the
appropriate official in charge of such utility or other services and arrange for the
disruption and restoration of such service in a manner which will result in a minimum of
inconvenience to the parties concerned. Notification should be given at least 72 hours in
advance of any utility disruption.
Underground utility locations are not all shown and if so, are approximate. The
Contractor is required and responsible to coordinate with Miss Utility prior to any
excavation work. The contractor shall field verify the vertical and horizontal locations of
all existing utilities at least 48 hours prior to any excavation. Differences shall be reported
to the Town immediately.
Night work is not anticipated on this project since all work is outside active
roadways. Work hours are 8:00 am to 7:00 pm Monday through Friday. Any work
outside those hours or on weekends must be approved in advance.
The work area shall be kept clean at all times and all materials and debris not intended
for work shall be promptly removed. Broom clean the surface of all paved areas
immediately after backfilling operations. Areas outside the construction site must be kept
clean at all times.
Care must be given to preserve any property pins not directly in conflict with the
construction. It shall be the contractor's responsibility to reset any property pins
disturbed during construction.
All storage areas will be returned to previous condition or better once work is completed.
END OF SECTION
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IFB 27-001 45 Winchester Street Improvements

TOWN OF WARRENTON, VIRGINIA
Invitation for Bid: 45 Winchester Street Improvements
IFB Number: 27-001
Closing Date: August 24, 2026 at 1:00 PM
ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED
EXHIBIT A - SCHEDULE OF FEES
ITEM UNIT TOTAL
45 Winchester Street
Lump Sum $
Improvements
_________________________________ ____________________________________
COMPANY PHONE NUMBER
____________________________________ ___________________________________
STREET TITLE
____________________________________ ___________________________________
CITY, STATE, ZIP PRINTED NAME
____________________________________ ___________________________________
FAX NUMBER SIGNATURE DATE
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IFB 27-001 45 Winchester Street Improvements

TOWN OF WARRENTON, VIRGINIA
Invitation for Bid: 45 Winchester Street Improvements
IFB Number: 27-001
Closing Date: August 24, 2026 at 1:00 PM
ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED
EXHIBIT B
GENERAL TERMS AND CONDITIONS - CONSTRUCTION PROJECTS
The following General Terms and Conditions shall become part of all solicitations for
construction projects that involve building, altering, repairing, improving or demolishing any
structure, building or paving projects, and any draining, dredging, excavation, grading,
remediation, or similar work upon real property.
1. DEFINITIONS:
a. The term "Town" shall mean The Town of Warrenton through the governing
body or other agent with authority to execute the contract for the Town.
b. The term "Contractor" means the person, firm or corporation named such in the
contract and includes the plural number and the feminine gender when such are
named in the contract as the Contractor.
c. The term "Subcontractor" means only those having a direct contract with the
Contractor and it includes one who furnishes material worked to a special design
but does not include one who merely furnishes material not so worked.
d. The "Project Inspector" means one or more individuals employed or designated
by the Town to make inspections, observe progress, approve schedules and accept
services under the terms of the contract. The Town shall notify the Contractor in
writing of the appointment of such Project Inspector.
e. The term "Drug-Free Workplace" means a site for the performance of work
done in connection with a specific contract awarded to a contractor as a result of
this solicitation, the employees of whom are prohibited from engaging in the
unlawful manufacture, sale, distribution, dispensation, possession or use of any
controlled substance or marijuana during the performance of the contract.
2. MANDATORY USE OF TOWN FORM AND TERMS AND CONDITIONS
Failure to submit a bid on the official Town form provided for that purpose shall be a cause
for rejection of the bid. Modification or additions to any portion of the solicitation may be
cause for rejection of the bid; however, the Town reserves the right to decide, on a case by
case basis, in its sole discretion, whether or not to reject such a bid as nonresponsive.
3. PRECEDENCE OF TERMS
In the event there is a conflict between the General Terms and Conditions and any Special
Terms and Conditions for use in a particular procurement, the Special Terms and
Conditions shall apply.
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IFB 27-001 45 Winchester Street Improvements

4. CLARIFICATION OF TERMS
If any prospective bidder/offeror has questions about the specifications or other solicitation
documents, the prospective bidder/offeror should contact the Purchasing Agent or the
Technical Point of Contact whose name appears on the face of the solicitation on or before
Monday, August 10, 2026 at 12:00 pm. Any revisions to the solicitation will be made
only by addendum issued by the Purchasing Agent and will be posted on the Town's
website.
5. CONTRACT DOCUMENTS
The contract entered into by the parties shall consist of the Invitation for Bids/Request for
Proposals, including any and all Exhibits, Appendices, and Attachments referenced in the
Invitation for Bids/Requests for Proposals; the signed Bid/Proposal submitted by the
Contractor; the Town of Warrenton standard contract form or Purchase Order; the
General and Special Terms and Conditions; the Specifications with drawings, if any,
including all modifications thereof, all which shall be referred to collectively as the
Contract Documents.
6. BRAND NAME OR EQUAL
Unless otherwise provided in the solicitation, the name of a certain brand, make or
manufacturer does not restrict offerors to the specific brand, make or manufacturing name,
but conveys the general style, type, character and quality of the article needed. Any article
that the Town, in its sole discretion, determines to be equal to that specified, considering
quality, workmanship, economy of operation, and suitability for the purpose intended, shall
be accepted. The offeror is responsible for clearly and specifically showing that the product
being offered, by providing specific descriptive literature, catalog cuts and technical
details, to enable the Town to decide whether the product offered meets the requirements
of the solicitation. This is required even if offering the exact brand, make or manufacturer
specified.
7. TRANSPORTATION AND PACKAGING
By submitting a bid, all bidders certify and warrant that the price offered includes all
shipping costs. Any additional shipping costs are the responsibility of the Contractor
unless the Town has agreed to them in advance. All shipping containers shall be legibly
marked or labeled on the outside with the purchase order number, commodity description
and quantity.
8. TESTING/INSPECTION
The Town reserves the right to conduct any test/inspection it may deem advisable to assure
goods and/or services conform to the specifications. In the event that test/inspection results
require remediation action, the Town has full authority to require the Contractor to take
effective action to bring the property up to code.
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IFB 27-001 45 Winchester Street Improvements