45 Winchester Street Improvements

Location:	Virginia
Posted:	Jun 24, 2026
Due:	Aug 24, 2026
Agency:	Town of Warrenton
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	27-001
Publication URL:	To access bid details, please log in.

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TOWN OF WARRENTON, VIRGINIA

Invitation for Bid: 45 Winchester Street Improvements

IFB Number: 27-001

Closing Date: August 24, 2026 at 1:00 PM

ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED

One (1) original and three (3) copies of the bid, including any attachments, shall be mailed or delivered to:

By Mail:

Town of Warrenton

Purchasing Agent

P.O. Box 341

Warrenton, VA 20188

By Hand:

Town of Warrenton

Purchasing Agent

21 Main Street

Warrenton, VA 20186

Public Notice and Posting. Public notice of this Invitation for Bid shall be posted on the Town of Warrenton’s

procurement webpage or another appropriate public procurement website at least ten (10) days before the date set for

receipt of bids. The Town may also post this IFB on the Commonwealth’s central electronic procurement website.

All inquiries for information regarding procurement procedures, bid submission requirements, or other

fiscal/administrative concerns shall be directed to:

Purchasing Agent

21 Main Street

Warrenton, VA 20186

Phone:

email:

540-347-1101

procurement@warrentonva.gov

For technical information relating to this IFB, please contact:

Hunter Digges, Building Official

21 Main Street

Warrenton, VA 20186

Phone:

email:

540-347-1101

hdigges@warrentonva.gov

In compliance with this Invitation for Bid and all the conditions imposed herein, the undersigned offers and agrees to

furnish the goods, services, and construction in accordance with the signed bid or as mutually agreed upon by subsequent

negotiations.

Company

Name:

PRINT/TYPE COMPANY NAME

Date:

Address:

Fax #:

By:

Title:

Signature:

PRINT/TYPE INDIVIDUAL’S NAME

Phone #:

E-mail:

FEIN/SSN

CERTIFICATION PAGE

RETURN THIS PAGE WITH BID SUBMISSION

IFB 27-001 45 Winchester Street Improvements

TOWN OF WARRENTON, VIRGINIA

Invitation for Bid: 45 Winchester Street Improvements

IFB Number: 27-001

Closing Date: August 24, 2026 at 1:00 PM

ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED

I. PURPOSE

The Town of Warrenton (“Town”) is accepting bids from qualified, Class A contractors to abate numerous

property maintenance violations per a final order rendered by the Fauquier County Circuit Court (see,

ATTACHMENT 2).

II. SCOPE OF SERVICES

The major construction elements for this project include, but are not limited to, repairing the structure’s exterior

façade; installing a landing (or porch) at the rear of the structure; correcting the structural support system of the

breezeway; repairing the breezeway roof; correcting the structure’s roof drainage; repairing/replacing windows

and doors, as necessary; and obtaining all necessary and required permits and Historic District Certificates of

Appropriateness prior to the commencement of any construction activities. See, ATTACHMENT 1 for specifics

and photos.

In addition to the major work elements listed above, the Contractor’s responsibilities shall include, but are not

limited to:

 Contractor shall submit a two-week look-ahead schedule each Thursday by 4:30 pm and as-needed.

 Contractor shall submit all materials for review to the Building Official prior to ordering. Materials shall

be period-appropriate and shall be of like-kind to the existing structure.

 Time is of the essence. The Contractor shall meet substantial completion by Monday, March 1, 2027.

Substantial completion shall be defined as the project being finished, having passed all inspections.

 This is a lump sum bid and said bid shall include any necessary engineering, architecture, or other

subcontractor service fees.

 Contractor shall be responsible for keeping the roadways and sidewalks adjacent to the work area clean

and free of debris.

III. SPECIAL TERMS AND CONDITIONS

The following Special Terms and Conditions shall govern this procurement:

1. The Contract shall consist of this Invitation for Bid, incorporating the General Terms and Conditions

attached as EXHIBIT B; any Special Terms and Conditions, Exhibits, Appendices, Addenda, Plans,

Specifications, and Attachments hereto; the bid submitted by the awarded Contractor; and a purchase

order issued by the Town.

2. Bid shall be submitted on EXHIBIT A. Bidder’s bid shall be firm and not subject to increase during

the term of any contractual agreement arising between the Town and the successful Contractor as a

result of this IFB. Fees quoted shall be inclusive of all work to be accomplished by the Contractor as

well as the work of any subcontractors hired by the Contractor to perform the services required under

this IFB. The Town of Warrenton will not pay travel time and related costs. These items are to be

IFB 27-001 45 Winchester Street Improvements

considered Contractor’s overhead and included in the price quoted.

3. Bids shall be binding for 60 days following the closing date.

4. The Town will award to the Contractor deemed to be the lowest responsive, responsible bidder based

on the information provided and the bid amount listed on EXHIBIT A.

5. Contractor’s Project Schedule shall be coordinated and approved by the Town and shall include, at a

minimum, a two-week look-ahead schedule each Thursday by 4:30 pm.

i. Night work must be submitted to the Town a minimum of 72 hours prior to work and must

be approved by Town Manager.

6. All work shall conform to the Town of Warrenton Historic District Guidelines, conditions of a

Certificate of Appropriateness approval, as well as State Building Codes as deemed appropriate by the

Town of Warrenton Building Official. Any work not conforming to these specifications is subject to

be shut down by the Town’s Building Official.

7. All work shall carry at least a one (1) year warranty on individual products that will continue to be

warranted for one (1) year after project completion. Contractor shall repair any deficiency within two

(2) weeks from a written notice by the Town at no cost to the Town.

8. Utilities: Contractor shall notify the Town in advance of commencing work thereon, and in the event

of the necessity of disrupting utility or other services, he shall notify the appropriate official in charge

of such utility or other services and arrange for the disruption and restoration of such service in a

manner which will result in a minimum of inconvenience to the parties concerned. Notification must

be given at least 72 hours in advance of any utility disruption.

i. Underground utility locations are not all shown and if so, are approximate. Contractor is

required and responsible to coordinate with Miss Utility prior to any excavation work.

Contractor shall field verify the vertical and horizontal locations of all existing utilities at

least 48 hours prior to excavation. Differences shall be reported to the Town immediately.

9. Care must be given to preserve any property pins not directly in conflict with the construction. It shall

be the Contractor’s responsibility to reset any property pins disturbed during construction.

10. Storage: Storage lay down areas shall minimize impact to area residents and shall not spill over to

adjacent private properties. Special care shall be taken not to damage any existing items or prevent

access to any private property and pedestrian trail. All storage areas shall be returned to previous

condition or better once work is completed.

11. The Town reserves the right to inspect all operations and to withhold payment for any work not

performed in accordance with the specifications. These corrections shall be at no cost to the Town.

Contractor shall correct deficiencies within 24 hours of notice by telephone or writing. Failure to do

so shall be cause for withholding of payment for that work.

12. Payment terms are net, 30 days from date of acceptance by the Town’s Building Official, or his

designee. Five percent (5%) retainage will be withheld from progress payments. Invoices may be

submitted on a monthly basis. In the event of any conflict between this Special Term and Exhibit B,

Section 29, this Special Term shall control, and payment shall be made net thirty (30) days from the

IFB 27-001 45 Winchester Street Improvements

date of acceptance by the Town’s Building Official or designee and receipt of a proper invoice, unless

otherwise required by applicable law.

13. Any and all change orders are subject to paragraph 28 of EXHIBIT B and such work shall not be

commenced without first obtaining the prior, written approval of both the Purchasing Agent as well

as the Building Official listed on page 1 of this IFB.

14. Town of Warrenton Business License: The successful Contractor shall be prepared to obtain a Town

of Warrenton business license, if found to be necessary.

15. Bid Bond: All bids shall be accompanied by a five percent (5%) bid bond for the total amount of

bid.

16. Performance and Payment Bonds: Performance and Payment Bond with a value of 100% of the

contract amount for all contracts greater than $75,000 will be required of the successful Bidder prior

to commencing work.

17. W-9 Form: A current W-9 form shall be required prior to commencing work.

18. Permits: Contractor shall be prepared to obtain all necessary permits, including, but not limited to:

stormwater, land disturbance, and building permits prior to commencing any work. Contractor shall

use appropriate control measures and procedures for stormwater discharges to the MS4. Contractor

shall follow the appropriate laws and regulations, and secure appropriate permits commensurate to the

type of activities being performed on behalf of the Town. In addition to meeting appropriate state and

federal requirements, contractors must, at a minimum, adhere to the Town’s standard daily operating

procedures for addressing potential water quality impacts.

19. Acceptance of Work: No project will be considered complete until it is approved and accepted by

the Town’s Building Official or his designee.

20. Insurance: Prior to the start of any work pursuant to this contract, the Contractor shall procure and

maintain for the duration of the contract insurance against claims for injuries to persons or damages

to property which may arise from or in connection with the performance of the work hereunder by

Contractor, his agents, representatives, employees, or subcontractors.

The Contractor shall provide a certificate of insurance naming the Town of Warrenton as additional

insured and, if requested, a certified copy of said policy or endorsement(s) before commencement

of contract. All insurance shall be placed with an insurer licensed to do business in the

Commonwealth of Virginia. The underwriter shall be subject to the approval of the Town of

Warrenton.

The Contractor shall maintain limits no less than:

a. Commercial General Liability: $1,000,000 combined single limit per occurrence for

bodily injury, personal injury and property damage. The general aggregate limit shall

apply separately to this project/location or the general aggregate shall be twice the

required occurrence limit.

IFB 27-001 45 Winchester Street Improvements

b. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury

and property damage.

c. Workers’ Compensation and Employers Liability: Worker’s Compensation as required

by the Code of the Commonwealth of Virginia and Employers Liability limits of

$1,000,000 per accident.

IV. PRE-BID MEETINGS

There will be a mandatory Pre-Bid Meeting on Monday, July 27, 2026 at 10:00 am at the Town of Warrenton

Town Hall Building located at 21 Main Street, Warrenton, VA 20186.

The mandatory Pre-Bid Meeting is to discuss the project, review plans/specifications, and answer questions. A

guided site tour will then be conducted with any interested parties. *Please note that this property is privately

owned.

Attendance at the mandatory Pre-Bid Meeting is a condition of responsiveness. Failure to attend will result

in the bid being deemed nonresponsive and ineligible for award, in accordance with the Virginia Public

Procurement Act.

V. QUESTIONS CONCERNING THIS IFB

The due date for submitting questions related to this IFB will be Monday, August 10, 2026 at 12:00 pm. Any

questions submitted on or before Monday, August 10, 2026 at 12:00 pm will be answered and uploaded to the

Town’s website. It is the responsibility of the Bidder to check the Town’s website prior to the due date for

any issued Addenda and to submit with their bid any and all Addenda acknowledgments signed by an

individual authorized to sign on behalf of their organization.

VI. PROTEST PROCEDURES

Any bidder/offeror desiring to protest the award or decision to award a contract shall submit such protest, in

writing, to the Purchasing Agent no later than ten (10) days after the award or the announcement of the decision

to award, whichever occurs first, in accordance with the Virginia Public Procurement Act.

VII. MISCELLANEOUS

1. A copy of your Contractor’s Class A license shall be submitted along with the bid.

2. A copy of the Virginia Architect’s license of any architect subcontractor shall be submitted along with

the bid.

3. Please provide the resume and statement of qualifications of all project team members who will be

assigned to the project, including those responsible for “hands on” work, as well as those assigned for

supervision and oversight responsibilities. This shall include Contractor and its staff, as well as any

subcontractors hired to perform services.

4. Please provide a list of any and all past projects associated with the renovation of a building structure

in an historic district within the last 3 years, along with the point of contact as reference for each project.

IFB 27-001 45 Winchester Street Improvements

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	27-001
Bid Title:	45 Winchester Street Improvements
Category:	Invitation for Bid
Status:	Open

45 Winchester Street Improvements

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