After-Action Report
| Location: | Washington |
|---|---|
| Posted: | Jun 24, 2026 |
| Due: | Jul 10, 2026 |
| Agency: | County of Cowlitz |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-0029-01 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-0029-01
|
| Bid Title: |
After-Action Report
|
| Category: | DEM |
| Status: | Open |
|
Attachment Preview
Request for Proposals (RFP):
HazMat Incident After Action Report
RFP No. 2026-0029-01
ISSUE DATE: June 23, 2026
PROPOSAL DUE DATE: July 10, 2026 prior to 4:00 P.M. Pacific Time (Kelso,
Washington, USA.)
PROPOSAL SUBMISSION: Faxed proposals will not be accepted. Proposals may be
submitted via email to NevesS@cowlitzwa.gov or via mail or in person to:
Cowlitz County Department of Emergency Management
Attn: Scott Neves
RFP No. 2026-0029-01: HazMat Incident After Action Report
312 SW 1st Avenue
Kelso, WA 98626
INITIAL TIME PERIOD FOR CONTRACT: August 1, 2026 – July 31, 2027. The County
reserves the right to extend the contract as needed to ensure fulfillment of the scope of work.
CONTRACTOR ELIGIBILITY: This procurement is open to contractors that satisfy the
minimum qualifications stated herein and that are available for work in Washington State.
RFP COORDINATOR: Scott Neves, Director of Emergency Management
NevesS@cowlitzwa.gov
(360) 577-3130
Table of Contents
PURPOSE AND BACKGROUND ............................................................................................................. 3
OBJECTIVES ............................................................................................................................................ 3
SCOPE OF WORK .................................................................................................................................... 3
PROJECT DELIVERABLES...................................................................................................................... 5
DESIRED QUALIFICATIONS.................................................................................................................... 6
PERIOD OF PERFORMANCE.................................................................................................................. 6
RFP COORDINATOR ............................................................................................................................... 7
ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES ................................................................. 7
SUBMISSION OF PROPOSALS............................................................................................................... 7
PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ........................................................................ 8
REVISIONS TO THE RFP......................................................................................................................... 8
MINORITY & WOMEN-OWNED BUSINESS PARTICIPATION ............................................................... 8
ADA ......................................................................................................................................................... 8
CONTRACTING WITH FORMER WASHINGTON PUBLIC EMPLOYEES .............................................. 8
ACCEPTANCE PERIOD ........................................................................................................................... 8
RESPONSIVENESS ................................................................................................................................. 9
MOST FAVORABLE TERMS .................................................................................................................... 9
CONTRACT AND GENERAL TERMS AND CONDITIONS...................................................................... 9
COSTS TO PROPOSE ............................................................................................................................. 9
NO OBLIGATION TO CONTRACT ........................................................................................................... 9
REJECTION OF PROPOSALS ................................................................................................................. 9
COMMITMENT OF FUNDS ...................................................................................................................... 9
ELECTRONIC PAYMENT ......................................................................................................................... 9
INSURANCE COVERAGE ...................................................................................................................... 10
SUBMISSION REQUIREMENTS ............................................................................................................ 12
COVER LETTER ..................................................................................................................................... 12
EXPERIENCE AND QUALIFICATIONS.................................................................................................. 12
COST PROPOSAL .................................................................................................................................. 12
REFERENCES ........................................................................................................................................ 12
EVALUATION PROCEDURE.................................................................................................................. 13
EVALUATION WEIGHTING AND SCORING ......................................................................................... 13
ORAL PRESENTATIONS/ PRODUCT DEMONSTRATIONS (MAY BE REQUIRED) ........................... 13
NOTIFICATION TO PROPOSERS ......................................................................................................... 13
DEBRIEFING OF UNSUCCESSFUL PROPOSERS .............................................................................. 13
PROTEST PROCEDURE........................................................................................................................ 14
EXHIBIT A – CERTIFICATIONS AND ASSURANCES .......................................................................... 15
EXHIBIT B – SAMPLE PERSONAL SERVICES AGREEMENT............................................................. 16
INTRODUCTION
PURPOSE AND BACKGROUND
Cowlitz County Department of Emergency Management is soliciting proposals from qualified firms or
consultants to conduct a comprehensive After Action Review (AAR) of the mass casualty hazardous
materials (HazMat) incident that occurred on May 26, 2026, at Nippon Dynawave Packaging in Longview,
Washington.
The incident involved the catastrophic failure of a white liquor storage tank used in the paper manufacturing
process. The tank, with a capacity of 900,000 gallons and approximately two-thirds full at the time of failure,
ruptured and resulted in 11 fatalities and multiple injuries. The event required a large-scale, multi-agency
emergency response involving fire and rescue services, emergency medical services (EMS), law
enforcement, emergency management, public health, hospitals and healthcare systems, hazardous
materials response teams, public works, state and federal partners, and non-governmental organizations.
Response operations required extensive coordination under the Incident Command System (ICS) and
National Incident Management System (NIMS), including emergency response plan activation, resource
management, public information activities, responder safety measures, and recovery operations.
The purpose of this project is to provide an independent and objective evaluation of preparedness, response,
coordination, communications, operational effectiveness, resource management, public information
activities, responder safety, and recovery efforts associated with the incident. The resulting After Action
Report shall identify strengths, areas for improvement, corrective actions, and recommendations to enhance
future preparedness and response capabilities consistent with recognized emergency management and
incident management best practices.
OBJECTIVES
The selected contractor shall:
1. Conduct an independent and comprehensive review of incident response activities related to the May
26, 2026 mass casualty hazardous materials incident.
2. Assess interagency coordination, communications, resource management, and overall operational
effectiveness.
3. Evaluate compliance with applicable emergency plans, procedures, protocols, and regulatory
requirements.
4. Identify strengths, best practices, and successful actions that contributed to incident response and
recovery efforts.
5. Identify operational gaps, challenges, and areas requiring improvement.
6. Develop measurable corrective actions and improvement strategies to enhance future preparedness,
response, coordination, and recovery capabilities.
7. Prepare a final After Action Report and Corrective Action Recommendations document suitable for
executive leadership, operational personnel, partner agencies, and other stakeholders.
SCOPE OF WORK
The selected contractor shall perform the following tasks:
1. Project Initiation
a. Conduct project kickoff meeting.
b. Develop project management plan and schedule.
c. Identify stakeholders and key participants.
d. Establish communication and reporting protocols.
Cowlitz County Request for Proposals # 2026-0029-01
Page 3 of 26
2. Data Collection and Document Review
Review available documentation including:
a. Incident Action Plans (IAPs)
b. Situation Reports
c. Incident Command documentation
d. Emergency Operations Center records
e. EMS patient tracking reports
f. Hospital surge reports
g. HazMat monitoring and sampling data
h. Public information releases
i. Mutual aid documentation
j. Resource requests and deployment records
k. Training and exercise records
l. Relevant policies and procedures
m. Local Emergency Planning
n. Timeline review to include dispatch, arrival, first patient transport and last patient transported
3. Stakeholder Engagement
Conduct the following:
a. Executive interviews
b. Incident Command staff interviews
c. Focus groups
d. Multi-agency after action workshops
Stakeholders may include:
a. Incident Command Staff
b. Responders
c. Healthcare representatives
d. Public Health officials
e. Emergency Management personnel
f. Government leadership
g. Community stakeholders
h. Local & State Emergency Planning Committees
4. Operational Analysis
Evaluate the following operational areas:
a. Incident Command and Coordination
i. Unified Command effectiveness
ii. ICS implementation
iii. Multi-agency coordination
iv. Emergency Operations Center integration
b. Hazardous Materials Operations
i. Hazard identification
ii. Monitoring and detection
iii. Protective actions
iv. Decontamination operations
v. Environmental considerations
c. Mass Casualty Management
i. Triage effectiveness
ii. Patient tracking
iii. Medical surge capacity
Cowlitz County Request for Proposals # 2026-0029-01
Page 4 of 26
iv. Transportation coordination
v. Fatality management processes
d. Communications
i. Interoperable communications
ii. Information sharing
iii. Situational awareness
iv. Public warning systems
e. Public Information
i. Joint Information Center operations
ii. Risk communication
iii. Media engagement
iv. Community messaging
f. Safety
i. Responder health and safety
ii. PPE utilization
iii. Exposure monitoring
iv. Rehabilitation and responder accountability
g. Logistics and Resource Management
i. Resource ordering
ii. Mutual aid utilization
iii. Equipment availability
iv. Supply chain considerations
h. Recovery Operations
i. Transition to recovery
ii. Community support activities
iii. Environmental remediation coordination
iv. Long-term monitoring considerations
5. Corrective action recommendations.
Develop the following:
a. Priority rankings
b. Responsible agency assignments
c. Target completion timelines
d. Performance measures
6. Final Report Development
Prepare:
a. Executive Summary - overview suitable for elected officials and executive leadership.
b. After Action Report - detailed findings and analysis.
c. Corrective action recommendations – including responsible parties, timelines, and performance
metrics.
d. Presentation - final briefing to agency leadership and stakeholders.
PROJECT DELIVERABLES
The following shall be provided in editable Microsoft Office formats and PDF:
1. Project Work Plan
2. Stakeholder Engagement Plan
3. Draft After Action Report
4. Draft Improvement Plan
5. Final After Action Report
6. Final Corrective Action Recommendations
7. Executive Presentation
Cowlitz County Request for Proposals # 2026-0029-01
Page 5 of 26
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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