Purchase of Dark Sky Compliant Roadway Luminaires
| Location: | Arizona |
|---|---|
| Posted: | Feb 19, 2026 |
| Due: | Mar 5, 2026 |
| Agency: | City of Bisbee |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25-006 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
25-006
|
| Bid Title: |
Purchase of Dark Sky Compliant Roadway Luminaires
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
NOTICE OF SOLICITATION FOR PROPOSALS
CITY OF BISBEE
Purchase of Dark Sky Compliant Roadway Luminaires
1. Introduction
The City of Bisbee is seeking sealed bids (“Bids”) in the manner specified herein from
qualified vendors (“Vendor”) capable of providing the following goods and/or services:
The City of Bisbee Public Works Department is soliciting written quotes for the
purchase of seventeen (17) dark sky compliant roadway luminaires.
2. SCHEDULE OF EVENTS
Submittal Due Date/Time:
March 5th, 2026,
3:00 p.m. (Arizona, MST)
Submittal Location:
City Clerk, City of Bisbee
118 Arizona Street
Bisbee, AZ 85603
Inquiries may be directed to:
City of Bisbee Public Works
118 Arizona Street
Bisbee, AZ 85603
Attn: Mr. Logan C. Dodd
(520) 432-6002
3. Nature of the Purchase
The specifications and descriptions of the work and/or materials required are described in
the attached “Specifications, Scope of Work or Requirements” that accompanies this
Notice.
4. Preparation of Bid
4.1 It is the responsibility of the Vendor to examine the entirety of this Notice of
Solicitation and to seek clarification of any requirement that may not be clear. This Notice
of Solicitation includes the City of Bisbee’s standard Purchase Contract, which the
successful bidder will be required to execute.
4.2 The City will not reimburse any costs incurred in developing, presenting or
providing this Bid. All materials and documents submitted in response become the property
of the City and will not be returned.
4.3 All Bids submitted to the City become a public record. If the Vendor
believes that any information included in a Bid should remain confidential, the Vendor
must specifically identify that information and its reasons. In the event of any public
request for this information, the City will use its best reasonable efforts to provide the
Vendor with notice of this request and an opportunity to obtain a court order, at the
Vendor’s sole expense, protecting this information from release prior to making it
available.
4.4 The specifications included in this Notice of Solicitation are the minimum
level required. All Bids submitted must be for products or services that meet or exceed the
minimum level of all such specifications.
4.5 If brand names or specific products are identified in the specifications, the
Vendor may propose substantially equivalent alternatives. For any such Bid, the Vendor
must submit technical literature or detailed production information sufficient to allow the
City to evaluate the nature of the proposed product.
4.6 Prices shall be submitted on a per unit basis, by line item, when applicable.
The prices offered should include applicable state and local taxes. The City will reimburse
the Vendor for applicable transaction or sales taxes, provided that they are separately
identified in any invoice. The Vendor will be responsible for the payment of all applicable
taxes.
4.7 Prices shall include delivery, freight and installation.
4.8 Any exceptions that are included with the Bid shall be submitted in a clearly
identified separate statement by which the Vendor specifically identifies the precise terms
to which any exception is made and describes any alternative offer, if applicable. Any
exception that is not clearly identified will be without force and effect. An attached
preprinted form of contract or the Vendor’s standard terms will not be considered to be a
specific statement of exception.
5. Submission of the Bid
5.1 Three copies of the Sealed Bids must be in the actual possession of the
City Clerk on or prior to the exact time and date indicated in the Schedule of Events. Late
Bids will not be considered.
5.2 Sealed Bids must be submitted in a sealed envelope or container with the
following information clearly indicated on the outside:
a. Name of the Solicitation, as indicated by the City.
b. Name and address of the Vendor
5.3 Bids shall be submitted in writing, by a paper document that is printed,
typed or in ink. Bids submitted directly to the City by electronic means, by facsimile,
electronic mail, or otherwise, shall not be accepted. Any substitute for any document forms
provided with this Notice of Solicitation must be legible and must contain the same
information requested by any such form.
5.4 Bids may be withdrawn upon the submission of written, signed request
submitted by the Vendor prior to the due date and time. Bids may not be amended or
withdrawn after the due date and time.
6. Award of the Contract
6.1 The City reserves the right to waive any immaterial defect or informality in
a Bid; to reject any or all Bids or portions thereof; to reissue this Notice of Solicitation; and
to accept a Bid on a partial basis, if in the best interests of the City.
6.2 Unless otherwise stated, the Contract will be awarded to the lowest
responsive, responsible bidder who has demonstrated the ability to perform as required.
Factors that will be considered in making this award include technical capability of the
Vendor, performance history, demonstrated availability of the necessary people and
equipment, price and timeliness of the performance.
7. Certification
7.1 By signing and submitting a Bid, the Vendor certifies that the Bid did not
involve any collusion or other anti-competitive practice; that the Vendor will not
discriminate against any employee, applicant, or customer in violation of applicable state
and federal law; and that the Vendor has not given, offered to give and will not give any
economic opportunity, future employment, gift, loan, gratuity, trip, favor or discount to
any City employee or official in connection with the Bid.
7.2 The Vendor further certifies that the individual signing the Bid has the
authority to make a binding legal commitment on behalf of the Vendor to perform and
deliver everything that is required in connection with the Bid. Unless otherwise stated
herein, the Bid shall be effective for a period of thirty (30) days.
BID
TO THE CITY OF BISBEE:
The undersigned hereby offers the following Bid and agrees to furnish the materials and/
or services requested in compliance with all of the terms, conditions, specifications, and
other descriptions of the work associated with this Notice of Solicitation. The Vendor
certifies that he or she has read, understands and will fully and faithfully comply with the
Notice of Solicitation, its attachments and any referenced documents. The Vendor also
certifies that the prices offered were independently developed without consultation with
any of the other bids or potential bidders.
_____________________________________________________________________
Authorized Signature
Date
___________________________________
Printed Name and Title
Company Name ____________________________________________________
Address
_____________________________________________________
City, State and Zip Code _______________________________________________
Telephone Number(s)
________________________________________________
Company’s Fax Number ________________________________________________
Email Address
______________________________________________________
[ATTACH BID TO THIS PAGE]
ACCEPTANCE OF BID
NOTICE OF AWARD
The Bid is hereby accepted by the City of Bisbee. This document shall also constitute notice
of award of the Contract to the Vendor.
The Vendor is bound to provide the materials and/or services identified in the Bid, subject
to all terms, conditions, specifications, amendments, and other requirements set forth in
this Notice of Solicitation and the Contract.
The Vendor shall not commence any billable work or provide any materials or services
under this document until the Vendor and the City execute the Contract, and the Vendor
receives a formal notice to proceed from the City of Bisbee.
City of Bisbee
By _____________________
Its: _____________________
Date: _________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.