VILLAGE OF LIBERTYVILLE - REQUEST FOR PROPOSALS
Owner will receive sealed proposals for the Work generally described as follows:
2025 LED Streetlight Fixture Installations
Village of Libertyville, Department of Public Works, 118 West Cook Avenue , Libertyville, Illinois 60048-2090, Attention: Harrison Meyer
Sealed bids are due by and will be publicly opened on Wednesday August 27th, 2025 at 10:00 A.M. at 118 West Cook Avenue, Libertyville, Illinois 60048 (Village Hall Second Floor Board Room).
Any questions relating to the bid specifications, please contact Harrison Meyer via email at
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. The deadline for questions to be asked will be Friday August 22nd, 2025. Any question received after this deadline will not be answered.
INSTRUCTIONS TO BIDDERS
All potential bidders are required to complete the plan holders form. The information provided will be used to contact plan holders if an addendum is issued.
Click Here to view the Plan Holders Form
. When complete, you will be redirected to the Request for Proposal.
Preparation of Proposals
All proposals for the Work shall be made only on the blank price proposal form attached to this Request for Bids and shall be complete with a price for each and every phase of work as well as a total lump sum price. All proposals must be signed by an authorized official. Proposals that contain omissions, erasures, alterations, or additions not called for, conditional or alternate bids unless called for, or that contain irregularities of any kind may be rejected. Please review all document materials before determining price proposal.
Clarifications
Owner reserves the right to make clarifications, corrections, or changes in this Request for Contract at any time prior to the time proposals are opened. All bidders or prospective bidders will be informed of said clarifications, corrections, or changes.
Delivery of Proposals
Each proposal shall be submitted in a sealed envelope plainly marked with the title of the contract and the bidder’s full legal name and shall be addressed and delivered to the place and before the time set forth above. Proposals may be delivered by mail or in person. Proposals received after the time specified above will be returned unopened.
Opening of Proposals
Proposals will be publicly opened and read at the time and place specified above. Bidders, their authorized agents, and interested parties are invited to be present.
Withdrawal of Proposals
No proposal shall be withdrawn for a period of 90 days after the opening of any proposal.
Rejection of Bids
Proposals that are not submitted on the proposal price form or that are not prepared in accordance with these Instructions to Bidders may be rejected. If not rejected, Owner may demand correction of any deficiency and accept the deficiently prepared proposal upon compliance with these Instructions to Bidders.
Acceptance of Proposals
Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability, capability, reputation, and expertise of the bidders.
Owner reserves the right to accept the proposal that is, in its judgment, the best and most favorable to the interests of Owner and to the public; to reject the low price proposal; to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and informalities in any proposal submitted or in the request for proposal process; provided, however, the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Bidders should not rely upon, or anticipate, such waivers in submitting their proposal.
Upon acceptance of the successful Bidder's proposal by Owner, the successful Bidder's proposal, together with Owner's notification of acceptance in the form attached to this Request for Proposals, shall become the contract for the Work.
