145 - Crown Water Treatment Plant Open House Catering

INVITATION TO BID
Page 1of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Ramses Clements
Division of Purchases & Supplies 2166642444
601 Lakeside Avenue ramses_clements@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158840 RFB 2001 202600000000145 Crown Water Treatment Plant Open House Catering
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 23, 2026 3:00 PM 2001 April 23, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Crown Water Treatment Plant Open House Catering From
To
********************See Attached Details for Specifications: Breakfast & Lunch********************
Event Date: Saturday May 9, 2026
Crown Water Treatment Plant Open House Catering Needs
Breakfast Delivered and Setup by 7:30 a.m.
Boxed Lunch Delivered and Setup by 11:00 a.m.
Contact Person Ramses Clements 216-857-7495 or 216-664-2444 Ext. 75640.
Email Address - ramses_clements@ClevelandWater.com
Location: Crown Water Treatment Plant - 955 Clague Rd. Westlake, Ohio 44145
Bidder to Quote Complete Cost As Specified:
1 Breakfast: $____________
2 Lunch: $______________
Total Cost: $____________________
********************Total Cost to Include Delivery and Setup Charges********************
***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY**********
.
Ship To: Vendor Response
Plant: Crown Water Contract Amount
Plant: Crown Water
$
955 Clague Rd
Westlake, OH 44145
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)

INVITATION TO BID
Page 2of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Ramses Clements
Division of Purchases & Supplies 2166642444
601 Lakeside Avenue ramses_clements@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158840 RFB 2001 202600000000145 Crown Water Treatment Plant Open House Catering
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 23, 2026 3:00 PM 2001 April 23, 2026 3:00 PM
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Evaluation Criteria Description Response Type
Line #
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

INVITATION TO BID
Page 3of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Ramses Clements
Division of Purchases & Supplies 2166642444
601 Lakeside Avenue ramses_clements@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158840 RFB 2001 202600000000145 Crown Water Treatment Plant Open House Catering
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 23, 2026 3:00 PM 2001 April 23, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Public Content
2026 Crown Water Treatment Plant Open House
Catering Needs
Event Date: Saturday May 9th, 2026
2026 Crown Water Treatment Plant Open House will be on Saturday May 9th, 2026 at Cleveland
Water's Crown Water Treatment Plant 955 Clague Rd. Westlake, Ohio 44145.
The point of contact is Ramses Clements. He can be reached at 216-857-7495 or at
ramses_clements@clevelandwater.com
Requirements:
1. Caterer must be in business for at least one year in order to submit a bid and must be
able to provide service as described below.
2. Vendor must provide a copy of a valid vendor license or permit from the State of Ohio
per section 5739.17 of the Revised Code.
3. Caterer must own and operate from legal, local business address and accommodate a
site visit of the their facility where catering services will be performed, if requested,
prior to any award.
4. Caterer must be prepared to set up a separate lunch area in a conference room for 10-
15 people (That meeting is tentative, but the number of people already is factored into
the Event Needs below just in case).
5. Indemnification and insurance
a. Caterer must present a copy of current liability insurance at the time of bid
submission, and vendor shall keep that insurance effective during the event period.
6. Caterer shall indemnify, defend and hold harmless the City of Cleveland, Ohio (its
officers, agents, and employees) from all claims, demands, liabilities, loss, suits, causes
of action, occurring from personal injury including death, property damage, including
third parties and employees of any party, as a result of neglect or intentional act of
omission by caterer or its agents, employees, subcontractors, or supplies, in performing
works or service or furnishing labor and materials under the contract, if any.
7. All invoices shall be typed clearly, and submitted as specifically requested by the
Department of Public Utilities.
8. The City of Cleveland is not subject to sales taxes per Section 5739.01 (b) (1) O.R.C.
Therefore, invoices must not charge sales tax.
Page 1 of 2
Public Content

Public Content
Breakfast to be delivered by 7:30am and lunch to be delivered by 11:00am.
Continental Breakfast for 125 people:
Breakfast delivered and setup by 7:30am
* Variety of fresh Danish
* Small muffins
* Bagels (split in half prior to arrival)
* Fresh sliced fruit (not bagged)
* Assortment of juices (oranges, apple, & cranberry)
* Coffee (sides of cream, sugar, and other sugar substitutes)
* Tea bags (Hot tea)
* Pats of butter or margarine
* Cream Cheese (variety?)
* 2 sliced lemons
* Drinking water (Our own coolers)
Boxed lunches for 225 people:
Boxed lunches delivered and setup by 11:30am
* Assortment of meat sandwiches w/lettuce & tomato on wheat bread
- Turkey w/American
- Turkey w/Swiss
- Ham w/Swiss
- Roast Beef w/Cheddar
- Tuna Salad
- Chicken Salad
- Salads and assorted dressing
* Ten (10) vegetarian sandwiches or another agreed upon vegetarian meal
* Potato salad
* Chips: either individual bags or enough to cover the number of participants
* Fresh cookies
* Assortment of soft drinks, including canned tea (20 soft drinks should be diet)
* At least half of drinks should be delivered cold.
* Packets of mayo, mustard, ketchup, and Italian salad dressing.
* Kosher dill pickle halves
Miscellaneous for both services:
Plates, napkins, forks, knives, spoons, plates, cups (for cold & hot drinks), serving utensils for all
items covering for three tables (or should these be CWD), and three bags of ice for drinks.
Page 2 of 2
Public Content

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.

NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested
on this page must be supplied by all Contractors and any Subcontractors having more
than a fifty percent (50%) interest in the proposed contract prior to any contract being
awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to
have made a false statement shall be declared to have acted in default of its contract
and shall be subject to the remedies for default contained in its contract. For failure to
cure such a default, the Contractor or Subcontractor shall be automatically excluded
from bidding for the supply of any goods or services for use by the City for a period of
two years.
CHECK WHICHEVER IS APPLICABLE:
A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR
PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature
line.)
B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN
IRELAND. (If paragraph B. is checked, please either check the stipulation contained in
paragraph C. or attach documentation that shows that the undersigned has complied
with the stipulation contained in paragraph C.
C. ( ) The undersigned and all enterprises identified in paragraph B. are
TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT
PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE
"MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND." A copy of
the MacBride Principles can be obtained from the Office of the Commissioner of
Purchases and Supplies. In lieu of checking this paragraph, the undersigned must
attach documentation which the undersigned believes shows compliance with the
stipulation contained in this paragraph C.
_____________________________
Name of Contractor or Subcontractor
By: __________________________
Title:__________________________
*"Controlling shareholder" means any shareholder owning more than fifty
percent (50%) of the stock in the corporation or more than twenty-five percent (25%)
of the stock in the corporation if no other shareholder owns a larger share of stock in
the corporation.

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported

payment of wages, or executing a cash transaction while failing to maintain proper
records of reporting and withholding.
"Service Contract" means any contract or subcontract between a person, business or
corporation and the City of Cleveland that primarily involves the furnishing of services to
the City (as opposed to the purchase of goods or other property or the leasing of
property), and shall be limited to the following categories of services: food service,
janitorial, security services, parking lot attendants, home health care, health care aides,
waste management, automotive repair services, landscaping, towing contracts, building
and maintenance services, carpentry, clerical services, urban forestry, housekeeping,
street maintenance and repair, and sidewalk maintenance and repair. This includes
services performed on City-owned premises including the following City-owned
locations: airports, parking lots, municipal parks, recreational facilities, and City-owned
buildings. Contracts that are primarily for the purchase of goods or other property are not
considered Service Contracts.
"Wage Theft" means a violation of the Ohio Prompt Pay Statute, RC 4113.15; the Ohio
Minimum Fair Wage Standards Act, RC Chapter 4111; Oh. Const. Art. II, Sec. 34a; RC
Chapters 4109 or 4115; RC 4113.17, 4113.18, 4113.52 or 4113.61; or a violation of any
substantially equivalent federal or state law; as any of these laws may be amended or
superseded.
CHECK WHICHEVER IS APPLICABLE:
(A) ( ) The undersigned person or entity HAS NOT had any Adverse Determinations
within the last three (3) years.
(B) ( ) The undersigned person or entity HAS had any Adverse Determinations within
the last three (3) years.
If (B) is checked, then in an attachment(s) to this form, please disclose all Adverse
Determinations within the last three (3) years.
Name of Person or Entity: __________________________
Signature: __________________________
Printed Name of Signatory: __________________________
Title of Signatory: __________________________
Date: __________________________