145 - Crown Water Treatment Plant Open House Catering
| Location: | Ohio |
|---|---|
| Posted: | Apr 10, 2026 |
| Due: | Apr 23, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
145 - Crown Water Treatment Plant Open House Catering
File Number: 145
Closing Date: April 23, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
JGilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Ramses Clements
2166642444
ramses_clements@clevelandwater.com
Procurement Folder
158840
RFB No.
RFB 2001 202600000000145
RFB Description
Crown Water Treatment Plant Open House Catering
RFB Closing Date/Time
April 23, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2001
April 23, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Crown Water Treatment Plant Open House Catering
Item Quantity/
UOM
Event Date
Service
Dates
From
To
********************See Attached Details for Specifications: Breakfast & Lunch********************
Catalog
Discount
Event Date: Saturday May 9, 2026
Crown Water Treatment Plant Open House Catering Needs
Breakfast Delivered and Setup by 7:30 a.m.
Boxed Lunch Delivered and Setup by 11:00 a.m.
Contact Person Ramses Clements 216-857-7495 or 216-664-2444 Ext. 75640.
Email Address - ramses_clements@ClevelandWater.com
Location: Crown Water Treatment Plant - 955 Clague Rd. Westlake, Ohio 44145
Bidder to Quote Complete Cost As Specified:
1 Breakfast: $____________
2 Lunch: $______________
Total Cost: $____________________
********************Total Cost to Include Delivery and Setup Charges********************
***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY**********
.
Ship To:
Plant: Crown Water
Plant: Crown Water
955 Clague Rd
Westlake, OH 44145
Vendor Response
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 2 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Ramses Clements
2166642444
ramses_clements@clevelandwater.com
Procurement Folder
158840
RFB No.
RFB 2001 202600000000145
RFB Description
Crown Water Treatment Plant Open House Catering
RFB Closing Date/Time
April 23, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2001
April 23, 2026 3:00 PM
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
Response Type
1 / 1 Lowest and best bidder under Chapter 181 C.O.
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Ramses Clements
2166642444
ramses_clements@clevelandwater.com
Procurement Folder
158840
RFB Closing Date/Time
April 23, 2026 3:00 PM
RFB No.
RFB 2001 202600000000145
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Crown Water Treatment Plant Open House Catering
Department/Division Public Bid Opening Date/Time
2001
April 23, 2026 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Public Content
2026 Crown Water Treatment Plant Open House
Catering Needs
Event Date: Saturday May 9th, 2026
2026 Crown Water Treatment Plant Open House will be on Saturday May 9th, 2026 at Cleveland
Water’s Crown Water Treatment Plant 955 Clague Rd. Westlake, Ohio 44145.
The point of contact is Ramses Clements. He can be reached at 216-857-7495 or at
ramses_clements@clevelandwater.com
Requirements:
1. Caterer must be in business for at least one year in order to submit a bid and must be
able to provide service as described below.
2. Vendor must provide a copy of a valid vendor license or permit from the State of Ohio
per section 5739.17 of the Revised Code.
3. Caterer must own and operate from legal, local business address and accommodate a
site visit of the their facility where catering services will be performed, if requested,
prior to any award.
4. Caterer must be prepared to set up a separate lunch area in a conference room for 10-
15 people (That meeting is tentative, but the number of people already is factored into
the Event Needs below just in case).
5. Indemnification and insurance
a. Caterer must present a copy of current liability insurance at the time of bid
submission, and vendor shall keep that insurance effective during the event period.
6. Caterer shall indemnify, defend and hold harmless the City of Cleveland, Ohio (its
officers, agents, and employees) from all claims, demands, liabilities, loss, suits, causes
of action, occurring from personal injury including death, property damage, including
third parties and employees of any party, as a result of neglect or intentional act of
omission by caterer or its agents, employees, subcontractors, or supplies, in performing
works or service or furnishing labor and materials under the contract, if any.
7. All invoices shall be typed clearly, and submitted as specifically requested by the
Department of Public Utilities.
8. The City of Cleveland is not subject to sales taxes per Section 5739.01 (b) (1) O.R.C.
Therefore, invoices must not charge sales tax.
Public Content
Page 1 of 2
Public Content
Breakfast to be delivered by 7:30am and lunch to be delivered by 11:00am.
Continental Breakfast for 125 people:
Breakfast delivered and setup by 7:30am
• Variety of fresh Danish
• Small muffins
• Bagels (split in half prior to arrival)
• Fresh sliced fruit (not bagged)
• Assortment of juices (oranges, apple, & cranberry)
• Coffee (sides of cream, sugar, and other sugar substitutes)
• Tea bags (Hot tea)
• Pats of butter or margarine
• Cream Cheese (variety?)
• 2 sliced lemons
• Drinking water (Our own coolers)
Boxed lunches for 225 people:
Boxed lunches delivered and setup by 11:30am
• Assortment of meat sandwiches w/lettuce & tomato on wheat bread
- Turkey w/American
- Turkey w/Swiss
- Ham w/Swiss
- Roast Beef w/Cheddar
- Tuna Salad
- Chicken Salad
- Salads and assorted dressing
• Ten (10) vegetarian sandwiches or another agreed upon vegetarian meal
• Potato salad
• Chips: either individual bags or enough to cover the number of participants
• Fresh cookies
• Assortment of soft drinks, including canned tea (20 soft drinks should be diet)
• At least half of drinks should be delivered cold.
• Packets of mayo, mustard, ketchup, and Italian salad dressing.
• Kosher dill pickle halves
Miscellaneous for both services:
Plates, napkins, forks, knives, spoons, plates, cups (for cold & hot drinks), serving utensils for all
items covering for three tables (or should these be CWD), and three bags of ice for drinks.
Public Content
Page 2 of 2
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...of streams. In addition to its award-winning treatment plant and laboratory performance, the ...
Northeast Ohio Regional Sewer District
Bid Due: 7/14/2026
...treatment plant and laboratory performance, the Sewer District's Project Clean Lake construction program... ...
Northeast Ohio Regional Sewer District
Bid Due: 6/16/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.