Janitorial & Building Services for Athletics Facilities

STATE OF NORTH CAROLINA
University of North Carolina at Charlotte
Request for Proposals # 66-26080 SB
Janitorial & Building Services for Athletics Facilities
Date of Issue: Wednesday, June 24, 2026
Proposal Due Date: Thursday, July 16, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Scott Brechtel
Director of Materials Management
Email: sjbrecht@charlotte.edu

STATE OF NORTH CAROLINA
University of North Carolina at Charlotte
Request for Proposals #
66-26080 SB
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic
Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.
This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at https://evp.nc.gov/SignIn?returnUrl=%2F
Electronic responses ONLY will be accepted for this solicitation.

STATE OF NORTH CAROLINA
University of North Carolina at Charlotte
Refer ALL Inquiries regarding this RFP to: Request for Proposal #66-26080 SB
Scott Brechtel
sjbrecht@charlotte.edu Proposals will be received until:
Thursday, July 16, 2026 @ 2:00 PM ET
Commodity No. and Description: 761115 - General building and office
cleaning and maintenance services
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor
offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item
within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies
that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any
violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of
1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,
including the requirement for each employer with more than 25 employees in North Carolina to verify the work
authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State
requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against
any employee in connection with performance of any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with
the preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or
inspecting or supervising delivery of the public contract of any gift from anyone with a contract with the State, or from
any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies,
for Vendor's entire organization and its employees or agents, that Vendor is not aware that any such gift has been
offered, accepted, or promised by any employees of your organization.

Proposal Number: 66-26080 SB Vendor: __________________________________________
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the
NORTH CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from
the ATTACHMENTS page within this document.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED.
Late proposals CANNOT and will NOT be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX:
CITY, STATE & ZIP: TELEPHONE NUMBER:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
NAME OF PERSON SIGNING ON BEHALF OF VENDOR: TITLE:
VENDOR'S AUTHORIZED SIGNATURE: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least one hundred twenty (120) days from date of bid opening, unless otherwise stated
here: ______ days, or if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall
be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute
the written agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS
are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and
conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 2026, as indicated
on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of UNC Charlotte)
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Proposal Number: 66-26080 SB Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................. 5
1.1 CONTRACT TERM ......................................................................................................................... 5
2.0 GENERAL INFORMATION ........................................................................................................ 5
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................. 5
2.2 E-PROCUREMENT ................................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 6
2.4 RFP SCHEDULE ....................................................................................................................... 6
2.5 URGED AND CAUTIONED SITE VISIT .................................................................................... 6
2.6 PROPOSAL QUESTIONS......................................................................................................... 7
2.7 PROPOSAL SUBMITTAL ......................................................................................................... 7
2.8 PROPOSAL CONTENTS .......................................................................................................... 8
2.9 ALTERNATE PROPOSALS...................................................................................................... 8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ................................................................ 9
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ....................................... 9
3.1 METHOD OF AWARD............................................................................................................... 9
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ........ 9
3.3 PROPOSAL EVALUATION PROCESS .................................................................................. 10
3.4 EVALUATION CRITERIA ........................................................................................................ 10
3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 11
3.6 INTERPRETATION OF TERMS AND PHRASES ................................................................... 11
4.0 REQUIREMENTS ..................................................................................................................... 11
4.1 PRICING .................................................................................................................................. 12
4.2 ADDITIONAL FINANCIAL INCENTIVES/REBATES .............................................................. 12
4.3 FINANCIAL STABILITY .......................................................................................................... 12
4.4 HUB PARTICIPATION ............................................................................................................ 12
4.5 VENDOR EXPERIENCE ......................................................................................................... 12
4.6 REFERENCES ........................................................................................................................ 13
4.7 BACKGROUND CHECKS ...................................................................................................... 13
4.8 PERSONNEL .......................................................................................................................... 14
4.9 VENDOR'S REPRESENTATIONS .......................................................................................... 14
4.10 AGENCY INSURANCE REQUIREMENTS ............................................................................. 14
4.11 SUBCONTRACTORS ............................................................................................................. 14
4.12 SECRETARY OF STATE REGISTRATION ............................................................................ 15
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Proposal Number: 66-26080 SB Vendor: __________________________________________
5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................... 15
5.1 GENERAL ............................................................................................................................... 15
5.2 TASKS/DELIVERABLES ........................................................................................................ 16
5.3 PROJECT ORGANIZATION ................................................................................................... 19
5.4 TECHNICAL APPROACH ....................................................................................................... 19
6.0 CONTRACT ADMINISTRATION .............................................................................................. 20
6.1 20CONTRACT MANAGER AND CUSTOMER SERVICE ...................................................... 20
6.2 INVOICES ................................................................................................................................ 20
6.3 POST AWARD CONTRACT REVIEW MEETINGS ................................................................ 20
6.4 CONTINUOUS IMPROVEMENT ................................................................................................... 21
6.5 ACCEPTANCE OF WORK ........................................................................................................... 21
6.6 TRANSITION ASSISTANCE ........................................................................................................ 21
6.7 DISPUTE RESOLUTION .............................................................................................................. 21
6.8 CONTRACT CHANGES ............................................................................................................. 22
7.0 ATTACHMENTS ....................................................................................................................... 23
ATTACHMENT A: FINANCIAL PROPOSAL ....................................................................................... 23
ATTACHMENT B: INSTRUCTIONS TO VENDORS............................................................................ 23
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ................................... 23
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION .............................................. 23
ATTACHMENT E: CUSTOMER REFERENCE FORM ........................................................................ 23
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ............................................ 23
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION .................................................... 23
ATTACHMENT A: COST PROPOSAL ................................................................................................ 24
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Proposal Number: 66-26080 SB Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this Request for Proposals (RFP) is to seek competitive proposals from qualified vendors to establish
an Agency Contract to provide full general labor and professional cleaning services of Athletics facilities and event
spaces. Services may include but not be limited to janitorial and general labor staffing as needed to maintain a variety
of Athletics facilities and spaces. In addition to the janitorial duties, staff will be required to assist with the set-up and
break down of equipment for events held in Athletics facilities.
Vendor staff will be expected to adhere to and comply with UNC Charlotte policies and procedures as applicable to
their assignments.
This award of this solicitation will be to provide janitorial services in Athletics Facilities ONLY, and will not be used
elsewhere on campus. The awarded vendor will only maintain nine (9) facilities related to Athletics under this
contract.
The University of North Carolina at Charlotte was established in 1965 by the North Carolina General Assembly which
transformed Charlotte College, with beginnings in 1946, into a campus of The University of North Carolina. It is
organized into the following eight colleges: College of Arts & Architecture; College of Science; College of Humanities
& Earth and Social Science; College of Business; College of Education; College of Engineering; College of Health and
Human Services; and the College of Computing and Informatics. It offers a broad array of degree programs at the
undergraduate, graduate, and doctoral levels and also in graduate certificate programs.
Enrollment is approximately 32,000 with 19 percent of the students pursuing graduate degrees. The University is
expected to experience continued growth in the foreseeable future.
1.1 CONTRACT TERM
The Contract shall have an initial term of two (2) years, beginning on the date of final Contract execution (the "Effective
Date") or August 1, 2026, whichever is later.
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on
the same terms and conditions for up to three (3) additional one-year terms. The State will give the Vendor written
notice of its intent to exercise each option before the end of the Contract's then-current term. In addition to any
optional renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after
the last active term.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award,
which are incorporated herein by reference.
2.2 E-PROCUREMENT
ATTENTION: NC E-Procurement does NOT apply to this solicitation and the paragraph entitled ELECTRONIC
PROCUREMENT of the North Carolina General Terms and Conditions does NOT apply.
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Proposal Number: 66-26080 SB Vendor: __________________________________________
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and
Conditions, all relevant exhibits and attachments, and any other components made a part of this RFP and comply with
all requirements and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda
and other changes that may be issued in connection with this RFP.
If Vendors have questions or issues regarding any component of this RFP, those must be submitted as questions in
accordance with the instructions in the PROPOSAL QUESTIONS Section. If the State determines that any changes will
be made as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum.
The State may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that
have been addressed during the question-and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to
evaluate or consider any additional or modified terms and conditions submitted with Vendor's proposal or otherwise.
This applies to any language appearing in or attached to the document as part of the Vendor's proposal that purports
to vary any terms and conditions or Vendors' instructions herein or to render the proposal non-binding or subject to
further negotiation. Vendor's proposal shall constitute a firm offer that shall be held open for the period required
herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this
RFP Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon
through negotiation and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt
to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor's proposal as nonresponsive.
2.4 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP State Wednesday, June 24, 2026
Hold Pre-Proposal Meeting/Site Visit State Wednesday, July 1, 2026
Submit Written Questions Vendor Tuesday, July 7, 2026 by 2:00 PM ET
Provide Response to Questions State Thursday, July 9, 2026
Submit Proposals Vendor Thursday, July 16, 2026 by 2:00 PM ET
Contract Award State August 1, 2026
2.5 URGED AND CAUTIONED SITE VISIT
Date: Wednesday, July 1, 2026
Time: 11:00 AM Eastern Time
Location: 9201 University City Blvd.
Student Activity Center, First Floor Food Court Area
Charlotte, NC 28223
Contact #: 704-687-7329
Instructions: While attendance is not mandatory, Vendor representatives are URGED and CAUTIONED to visit the site
and apprise themselves of the conditions and requirements which will affect the performance of the work called for
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Proposal Number: 66-26080 SB Vendor: __________________________________________
by this RFP. A non-mandatory site visit is scheduled for this RFP. A campus map is available at
https://facilities.charlotte.edu/our-services/maps/printable-campus-maps and Vendors are strongly encouraged to
arrive early because parking on campus is difficult to obtain. Submission of a proposal shall constitute sufficient
evidence of this compliance and no allowance will be made for unreported conditions which a prudent Vendor would
recognize as affecting the performance of the work called for in this RFP.
Vendor is cautioned that any information released to attendees during the site visit, other than that involving the
physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this
RFP, must be confirmed by written addendum before it can be considered to be a part of this RFP and any resulting
contract.
2.6 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the
best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by
the "Submit Written Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by
Addendum.
Written questions shall be emailed to sjbrecht@charlotte.edu by the date and time specified above. Vendors should
enter "RFP #66-26080 SB: Questions" as the subject for the email. Question submittals should include a reference to
the applicable RFP section.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed
necessary by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP),
https://evp.nc.gov, and shall become an Addendum to this RFP. No information, instruction or advice provided orally
or informally by any State personnel, whether made in response to a question or otherwise in connection with this
RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in the RFP and
an addendum to this RFP.
2.7 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended
or unanticipated delay, or technical issue. It is the Vendor's sole responsibility to ensure its proposal has been received
via the eVP as described in this RFP by the specified time and date of opening. The date and time of receipt will be
electronically time stamped by the system when received. Any proposal or portion thereof received or attempted to
be submitted after the proposal submission deadline will be rejected.
All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information
can be found at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.
Attempts to submit a proposal via mail, courier, facsimile (FAX) machine, telephone or email in response to this RFP
shall NOT be accepted.
This will be a Two-Step proposal process:
Vendors must submit proposals in two separate files with the Technical Proposal and Financial Proposal (ATTACHMENT
A) uploaded to the eVP as separate files and labeled as such.
If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of
the proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information
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Proposal Number: 66-26080 SB Vendor: __________________________________________
exempted from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information,
Products, Services or appropriate portions of its response as confidential, consistent with and to the extent permitted
under the statutes and rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that
it has formed a good faith opinion, having received such necessary or proper review by counsel and other
knowledgeable advisors, that the portions determined to be confidential and proprietary and redacted as such, meet
the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price information
be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the University may
release an unredacted version if an open records request is received.
Failure to submit a proposal in strict accordance with these instructions shall constitute sufficient cause to reject a
Vendor's proposal(s). Vendors are strongly encouraged to allow sufficient time to upload proposals.
Critical updated information may be included in Addenda to this RFP. It is important that all Vendors responding to this
RFP periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All
Vendors shall be deemed to have read and understood all information in this RFP and all Addenda thereto.
2.8 PROPOSAL CONTENTS
Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an
authorized signature where requested. Failure to provide all required items, or Vendor's submission of incomplete
items, may result in the State rejecting Vendor's proposal, in the State's sole discretion.
Vendor RFP responses shall include the following items and attachments:
a) Cover Letter, which must contain the following: (i) a statement that confirms that the proposer has read the RFP
in its entirety, including all links, and all Addenda released in conjunction with the RFP, (ii) a statement that the
Vendor agrees to perform in accordance with the scope of work, requirements, and specifications contained
herein; (iii) Vendor's agreement to comply with all instructions, terms and conditions, and attachments; and (iv)
contact information for Vendor's representative responsible for this RFP.
b) Completed and signed version of all EXECUTION PAGES, and any pages requiring vendor input.
c) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.
d) Vendor's Proposal addressing all requirements of this RFP, to include:
1. Secretary of State Registration per section 4.12
2. Contract Manager and Customer Service Rep information per Section 6.1
e) Completed version of ATTACHMENT A: COST PROPOSAL
f) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
g) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
h) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
i) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
2.9 ALTERNATE PROPOSALS
Unless provided otherwise in this RFP, Vendor may submit alternate proposals for comparable Goods, various methods
or levels of Service(s), or that propose different options. Alternate proposals must specifically identify the RFP
requirements and advantage(s) addressed by the alternate proposal. Any alternate proposal, in addition to the marking
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