Install UNG Conduit from Crane Ave Sub/Well 8 to Well 25 HU 2026-36

CONTRACT AND SPECIFICATIONS
FOR
INSTALL NEW UNDERGROUND CONDUIT FOR FIBER OPTIC CABLE
FROM CRANE AVENUE SUBSTATION/WELL 8 TO WELL 25
FOR
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. HU 2026-36
Proposals Will Be Opened Promptly At
4:00 PM, Wednesday, April 1, 2026
Bid Submitted By: _______________________________________________
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

TABLE OF CONTENTS
INSTALL NEW UNDERGROUND CONDUIT FOR FIBER OPTIC CABLE FROM
CRANE AVENUE SUBSTATION/WELL 8 TO WELL 25
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. HU 2026-36
I. BIDDING DOCUMENTS
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Notice to Bidders ..............................................................................1-2
Instruction to Bidders ........................................................................3
Contact Sheet... .................................................................................4
Mailing Instructions ..........................................................................5
Bidder Checklist Form ......................................................................6
Proposal.............................................................................................7-9
II. CONTRACT FORMS
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Agreement... ......................................................................................10-11
Performance Bond... .........................................................................12-13
Affidavit... .........................................................................................14
III. TECHNICAL SPECIFICATIONS
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Section 1. General Conditions (some may not apply) ......................15-39
Section 2. Additional Provisions (some may not apply)...................40-47
Section 3. Communication Line Specifications ................................48-51
IV. APPENDIX A
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Construction Drawing List... .............................................................52

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive bids for: Installation of new Underground Conduit
for Fiber Optic Cable from Crane Avenue Substation/Well 8 to Well 25, HU 2026-36 until 4:00 p.m.
at the City of Hastings Offices, 1228 N Denver Avenue, Hastings, Nebraska, on Wednesday, April 1,
2026, at which time and place all bids will be publicly opened and read aloud.
Brief description of project: Contractor to supply all materials, labor, and equipment to
install two 1 14" ducts approximately 2,850 feet; (5,700 feet of duct) in existing 4" duct through
eleven existing concrete vaults adding four new concrete vaults with tracer wire test stations at
various locations to break up the project into manageable lengths. All of the in-ground pull boxes
will be interconnected by at least two 1 1/4" conduits; vault eleven has four existing 1 14" conduits,
two more are to be added; all six to be accessed in a new vault installed next to existing Vault 11.
Locations and materials are detailed specifically in the attached drawings. If you plan on bidding and
are not already on our approved bidders list for this project, you are REQUIRED to fill out the Plan
Holders Submittal Form that is located on the City website: https://www.cityofhastings.org/bids/ .
The Contract Documents, including plans and specifications, are on file at the City of Hastings
Offices, 1228 N Denver Avenue, Hastings, Nebraska 68901. Copies of the plans and specifications in
electronic (PDF) format may be obtained by visiting the City of Hastings Website:
www.cityofhastings.org/bids. A paper copy is available for $75.00, plus sales tax ($5.25), plus shipping.
Each bid shall be accompanied by a certified check, drawn on a solvent bank in the State of
Nebraska, or a bid bond in an amount of not less than five percent (5%) of the total bid of all contract
construction costs, made payable to the City Treasurer of the City of Hastings, Nebraska, as security that
the bidder to whom the contract may be awarded will enter into a contract to build all the improvements
in accordance with this notice and give bond in the sum hereinafter provided for the construction of
improvements.
No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing bids.
Time is of the essence in this contract. In evaluating bid(s) received, the City will consider the
timelines of completion of prior construction contracts, existing workload of bidders and available
manpower that bidder commits to the project.
The successful bidder will be required to furnish a Performance Bond in the sum of the full amount
of the Contract within ten (10) days of the date of award. No additional time will be allowed the Contractor
for providing the Performance Bond.
DATED AT HASTINGS, NEBRASKA, this 16th day of March 2026.
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______________________________
Tyler Ficken, City Clerk
For City Clerk: Publish and Attach two (2) Proofs of Publication
March 18, 2026
March 25, 2026
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INSTRUCTIONS TO BIDDERS
All proposal information, including any unit price fill in sheets or other required information, shall
be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be signed and
attached. City of Hastings does NOT accept faxed or emailed bid returns.
Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be
allowed any extra compensation by reason of any matter or thing concerning which such Bidder
might not have fully informed himself, prior to the bidding.
The Bidder bidding on the Specifications herein, who has exceptions to those called for in the
Specifications, must so state in the space provided below and/or attach a letter explaining in detail
the exceptions taken to those required in the Specifications. This letter of explanation shall become
a part of the bid and shall be attached hereto. Failure by the Bidder to outline his exceptions will
require the successful Bidder to comply with these Specifications.
EXCEPTIONS TO SPECIFICATIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The City will not assume obligations resulting from losses or damages until acceptance of the
equipment.
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of
any part of the Specifications or other proposed contract documents, he may submit to Purchaser
a written request for an interpretation thereof. The person submitting the request will be
responsible for its prompt delivery. Any interpretation of the proposed documents will be made
only by addendum duly issued or delivered to each person receiving a set of such documents. The
Purchaser will not be responsible for any other explanation or interpretation of the proposed
documents.
All addendums must be signed and attached to bid documents.
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID
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IF YOU HAVE QUESTIONS OR
NEED HELP ON THESE SPECIFICATIONS
CONTRACT NO: HU 2026-36
INSTALL NEW UNDERGROUND CONDUIT FOR FIBER OPTIC CABLE FROM
CRANE AVE SUBSTATION/WELL 8 TO WELL 25
City of Hastings
1228 North Denver Avenue, Hastings, NE
PLEASE CONTACT ANY OF THE FOLLOWING:
TECHNICAL QUESTIONS
Dale Reinhold Tyler Waite
Electrical Engineer Coordinating Engineer
City of Hastings City of Hastings
1228 N. Denver Avenue 1228 N. Denver Avenue
PO Box 289 (68902) PO Box 289 (68902)
Hastings, NE 68901 Hastings, NE 68901
Ph# 402-462-3661 Ph# 402-462-3654
Email: bidquestions@cityofhastings.org Email: bidquestions@cityofhastings.org
GENERAL QUESTIONS OR REQUESTS
Renae Griess
Administrative Assistant - Engineering Dept, City of Hastings
Ph# 402-462-3665
Fax# 402-462-3666
Email: bidquestions@cityofhastings.org
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IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver, please drop of between the hours of 8:00 am - 5:00pm Monday-Friday.
Your Return Address
City of Hastings
Attn: Renae Griess
1228 N Denver Avenue
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope
OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE
(cid:5) (cid:5) (cid:5) (cid:5)
BID DOCUMENTS ENCLOSED
ATTN: Renae Griess, Administrative Assistant
Contract No: HU 2026-36
Install New Underground Conduit for Fiber Optic Cable from
Crane Sub/Well 8 to Well 25
Bid Opens: Wednesday, April 1, 2026 @ 4:00 pm
If returning Fed-X or similar carrier, please enclose the bid in an "inner" envelope which is
sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF
THE ENVELOPE as shown in the example above.
One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the
City of Hastings prior to 4:00 pm deadline.
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BIDDER'S CHECKLIST
INSTALL NEW UNDERGROUND CONDUIT FOR FIBER OPTIC CABLE
FROM CRANE SUBSTATION/WELL 8 TO WELL 25
1228 NORTH DENVER AVENUE, HASTINGS NE
FOR
CITY OF HASTINGS
Contract No. HU 2026-36
(cid:133) One signed cover sheet with your company's name filled in
(cid:133) One signed original Formal Proposal
(cid:133) Exception sheet, if exceptions are being made
(cid:133) Acknowledgement of Addenda. All addendums received must be acknowledged
and signed, if applicable.
(cid:133) Firm unit pricing; or the lump sum pricing as applicable (see Formal Proposal).
(cid:133) A certified check, cashier's check, or bid bond payable to the City of Hastings
in an amount no less than five percent (5%) of the bid price included with the
sealed bid envelope addressed in accordance with the Mailing or Hand Delivery
Instructions.
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PROPOSAL FOR
INSTALL NEW UNDERGROUND CONDUIT FOR FIBER OPTIC CABLE FROM CRANE
AVE SUBSTATION/WELL 8 TO WELL 25
Contract No. HU 2026-36
TO: City of Hastings Bid Opening: April 1, 2026 (Wednesday)
1228 N Denver Ave SEALED BIDS MUST BE RECEIVED BY 4:00
Hastings, NE 68901 P.M. AND WILL BE OPENED PROMPTLY AT
THAT TIME
We, the undersigned, being familiar with all parts of these documents, being Notice to Bidders, Bid Proposal
Price Sheets, Contract Document Forms, Plans and Specifications, Affidavit, and all other parts of this
document, do herein submit our proposal to furnish for the Utilities Department all materials, labor, and
equipment required to completely install approximately 2,850 feet of two ducts (5,700' of duct)
construction by means of installing ducts in existing 4" duct, with all specified and required
appurtenances, for the following price:
The labor portion is not subject to sales tax; however, the material portion is taxed accordingly.
See following tax rules and regulation language*.
Item Description Qty Unit Price Total
INSTALL VAULT ASSEMBLYS W/CRUSHED ROCK FTG, TEST STATIONS, ANODES,
1 TRACER WIRE CONNECTIONS AND ALL REQUIRED APPURTENANCES AT VAULTS
2, 4, 8 AND 11 4 EA $
INSTALL TWO - 1 14" HDPE SDR 13.5 INNERDUCTS (2,850' OF SOLID ORANGE, AND
2 2,850' OF ORANGE WITH BLACK STRIPES) (5,700' OF DUCT) AND ONE-12 GUAGE 2,850
CCS, EXTRA HIGH STRENGTH, 45 MIL HDPE INSULATED TRACER WIRE LF $
VAC OUT EXISTING CONCRETE VAULTS 1-11, PASS DUCTS THROUGH
3 ACCORDING TO DRAWINGS F-006 SHEETS 3 AND 4, USE OSHA CONFINED SPACE 11
AIR QUALITY RULES EA $
Total $
Total in Words
Contract Estimated Completion Date:______________________________
For purposes of sales/use tax, this project falls under Nebraska Sales and Use Tax Regulation 1-017 for
Contractors. By definition, a contractor is "any person who repairs property annexed to, or who annexes
property to, real estate, including leased property, by attaching building materials to the annexed property or
improvement being built or repaired, or who arranges for annexation of property." Please refer to for
additional information.
For calculating this proposal:
(cid:120) All contractors are to include sales/use tax on materials in the bidder's prices, if applicable.
(cid:120) Option 1 contractors must separately state materials, sales tax, labor, and other charges on all
invoices for the project. Any invoices submitted that do not include this required breakdown of
the charges will not be accepted for payment. (This requirement does not apply to Option 2 or 3
contractors.)
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PROPOSAL FOR
INSTALL NEW UNDERGROUND CONDUIT FOR FIBER OPTIC CABLE FROM CRANE
AVE SUBSTATION/WELL 8 TO WELL 25
Contract No. HU 2026-36
(cid:120) The sales/use tax rate on building materials is 7.0% for projects within Hastings' city limits and 5.5%
for projects outside of city limits.
(cid:120) Contractor labor charges for this proposal are not subject to sales/use tax per the Nebraska Department
of Revenue Notice to Contractors effective October 1, 2007.
(cid:120) In submitting this bid, the bidder certifies that he will comply with all applicable laws, ordinances, and
codes of the City of Hastings and the State of Nebraska.
(cid:120) For this project, Contractor will supply all materials.
What contractor option have you registered with the Nebraska Department of Labor (must select one)?
Please refer to https://dol.nebraska.gov for additional information.
Option 1 _____
Option 2 _____
Option 3 _____
Is Nebraska Sales/Use Tax included in the above prices.
Yes _____ No _____
(ALL COSTS TO INCLUDE CITY AND STATE SALES TAX)
As noted in the proposal sheet one contract will be awarded for the sum total of all Bid Sections.
Exceptions: No Yes (If yes, list on "Instructions to Bidders" page)
Any modification of bid proposal will be considered non-conformance of the bid. All exceptions to the
proposal shall be noted as an exception to the bid.
City of Hastings may at its own discretion delete any project area and / or component prior to award of contract.
In submitting this proposal, it is further understood that the City of Hastings reserves the right to reject any or all
proposals and may waive any informalities and may accept the proposal which best suits its needs. It is further
understood that this proposal may not be withdrawn for a period of sixty days (60) days after bids are opened.
All proposals shall have original signatures. Electronic time-stamped signatures will be acceptable.
Photocopied or printed versions of bid bonds will be accepted without original signatures, however a hardcopy
with original signatures must be received by City of Hastings within 5 business days.
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