4110-- New Equipment Ice Machine Condenser Ice Bin

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Contract Opportunity

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Ice Machine, including Condenser, Ice Bin, & Installation, VA Southern Oregon Rehabilitation Center & Clinics Health Center White City, Oregon (VA SORCC) Veterans Affairs
THIS IS A SOURCES SOUGHT NOTICE ONLY
The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to any social economic small business category, small business, or other then small business vendors that are capable and authorized to fulfill this requirement. White City, Oregon VAMC is seeking to procure Hoshizaki KMS-2000MLJ Serenity Series Cuber Ice Machine for use at their White City VAMC facility. This is an unrestricted/open market sources sought notification. This request is for a Brand Name or Equal.

Manufacturer and/or which can provide the following necessary item(s) or equal to item meeting the below salient characteristics.

Delivery & installation of a brand name or equal to a Hoshizaki KMS-2000MLJ Serenity Series Cuber Ice Machine.

Salient Characteristics: Ice Maker and Accessories
DELIVERY LOCATION
Bldg. 225A Warehouse
VA SORCC
8495 Crater Lake Hwy.
White City, OR 975032
ACCESSORIES or OPTIONS
Must Have:
Ice Maker
Brazed Line Sets
Remote Condenser
Tubing Kit
Ice Bin
Universal Top Kit

DIMENSIONS
Must Be:
Ice Machine
Width: 29 to 31
Depth: 23 to 25
Height: 30 to 33
Remote Condenser
Width: 61 to 63
Depth: 20 to 22
Height: 44 to 46
Ice Bin
Width: 47 to 49
Depth: 40 to 42
Height: 59 to 61
Warranty( In addition to (52.212-4)
Must Have:
Certified trained product line maintenance facility within 20 miles installation site
Icemaker
Three years: parts and labor warranty on the entire machine
Five years: parts and labor warranty on evaporator
Panels easily removed and all components accessible for service
Remote Condenser
Three year: Parts & Labor on entire unit
Five year: Parts on; air-cooled condenser coil
Five year: Parts on; compressor
Ice Bin
Five year: Parts & Labor
PERFORMANCE REQUIREMENTS
Must Have:
Compatible ice storage bin with mount Ice Machine on top
Compatible remote condenser with Ice Machine
Ice Machine
Individual crescent cube
Stainless Steel Evaporator
Cycle Saver design
Up to 1938 lbs. of ice production per 24 hrs.
Durable stainless steel exterior
Protected by H-Guard Plus Antimicrobial Agent
EverCheck alert system
No heat, less noise
CFC/HFC free foam
Operating Limits:
Ambient Temp Range 45 - 100°F
Water Temp Range 45-90°F
Water Pressure 10-113 PSIG
Panels easily removed and all components accessible for service.

Remote Condenser
Must Have:
Quiet operation
Improved efficiency: Energy saving
Weather resistant cabinet
Refrigerant Charge Amount: 7.1 oz.
Net weight: No more than 175 lbs
Operating Limits: Ambient Temp Range -20° - 122°F

Ice Bin
Must Have:
Ice storage capacity from 1148 lbs. to 1605 lbs.
Easy cleaning
Foamed-in-place polyurethane insulation, in all bin walls and bottom, providing maximum ice preservation
Baffle design for increased ice accessibility
View windows for inspection and thermal break
Pouch style insulated door for limited condensation while providing maximum access and minimal spillage
6 - 10 adjustable stainless steel legs
Cubic Volume: 36 fl³ to 38 fl³

POWER NEEDS
Must have:
Icemaker
Voltage range: 187-253V
Remote Condenser
Voltage range: 187-253V

MATERIAL and COLOR
Must Have:
Ice maker
Stainless-steel exterior construction
Protected by H-Guard Plus Antimicrobial Agent
Remote Condenser
Weather resistant cabinet
Ice Bin
Protected by H-Guard Plus Antimicrobial Agent
Seamless polyethylene bin liner
INSTALLATION INFO
Must provide installation of new equipment, to include freon, misc. parts/evac/brazing and labor to install equipment.
The condenser must be installed on the roof of the building. (Crane needed to Lift condenser to the roof)
The Ice machine must be placed on top of the ice bin. The lines are currently installed for condenser connection to ice machine.
Must provide installation of condenser on top of Ice Bin.
Must provide removal of current equipment.
Ice Machine
Must allow 24 clearance in both front and rear for proper air circulation and ease of maintenance/service.
Must have Ice Maker water supply line: Minimum 3/8 Nominal ID Copper Water Tubing or Equivalent
Must have Ice Maker Drain Line: Minimum ¾ Nominal ID Hard Pipe or Equivalent

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Potential contractors shall provide, at a minimum, the following information to Nick Heintz -Nicholas.Heintz@VA.gov under the Subject Line: Ice Maker soon as available, but no later than 01/24/2025 5PM PST.

Response to include:
1) Company name, address, and point of contact, phone number, e-mail address, and SAM UEI.
2) Please identify your company s size (and item manufacture sized) in comparison to the anticipated North American Industry Classification System (NAICS) code 333415. To be considered a small business your company must have fewer than 1,250 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Proposed item manufacture
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business
5) Equipment must be new, no used or refurbished equipment accepted. If not the item manufacture, please provide a proof of reseller letter from manufacturer. Manufacture warranty requirements must be carried over from the OEM.
6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must:
(a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.
(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government.
(7) The Buy American Act provides a preference for domestic end products for supplies within the United States. It is anticipated this requirement will include FAR Clause 52.225-1 and 52.225-2. In accordance with FAR Provision 52.225-2, please indicate the country of origin for the proposed item(s).
Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration registration for VetCert Registry located at Veteran Small Business Certification (sba.gov).
The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).
All respondents must identify any proprietary information that should be protected by the Government and indicate whether submitted information needs to be returned to the respondents. Any proprietary information must be clearly marked at the top and bottom of each page along with any instructions of how the government should handle the information, use, release, or return.

Response due date is 01/24/2025 no later than 5:00pm PST. Please reply to Nick Heintz -Nicholas.Heintz@va.gov, Subject Line: Ice Maker

DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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