ITB 27-CN-0005 - Cafeteria Cleaning and Equipment Supplies (5.7.26)

Location:	Louisiana
Posted:	May 7, 2026
Due:	May 22, 2026
Agency:	New Orleans Public Schools
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). 79 - Cleaning Equipment and Supplies
Solicitation No:	27-CN-0005
Publication URL:	To access bid details, please log in.

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ORLEANS PARISH SCHOOL BOARD

Procurement Department

2401 Westbend Parkway, Suite 5055

New Orleans, LA 70114

Telephone (504) 304-3917 | FAX (504) 309-2879

Paul A. Lucius, Executive Director of Procurement

INVITATION TO BID NO. 27-CN-0005

CAFETERIA CLEANING AND EQUIPMENT SUPPLIES

ELECTRONIC BID SUBMITTAL DEADLINE:

FRIDAY, MAY 22, 2026 @ 1:00 P.M.

BIDDER: _______________________________________________________________

SIGNATURE:

NAME (PRINT OR TYPE):

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

EMAIL ADDRESS:

TERMS:

ORLEANS PARISH SCHOOL BOARD

Procurement Department

2401 Westbend Parkway, Suite 5055

New Orleans, Louisiana 70114

INVITATION TO BID NO. 27-CN-0005

CAFETERIA CLEANING AND EQUIPMENT SUPPLIES

Electronic Responses to Invitation to Bid relative to the above will be received via email submission

to the Procurement Department for the Orleans Parish School Board (“OPSB” or “the District”) at 2401

Westbend Parkway, Suite 5055, New Orleans, Louisiana 70114 until 1:00 P.M. (CST) on Friday,

May 22, 2026.

Specifications and qualification documents may be obtained by visiting the District’s website at

www.nolapublicschools.com. All questions regarding this ITB shall be directed to the Executive

Director of Procurement at procurement@nolapublicschools.com.

The District reserves the right to reject any or all Responses to the Invitation to Bid whenever such

rejection is in its best interest in accordance with law. The provisions and requirements of this

advertisement shall not be waived.

NOLA Public Schools shall make every effort to provide reasonable accommodation for people

with disabilities. The requests for any reasonable accommodation shall be submitted in writing

to the Executive Director of Procurement, no less than seven (7) days in advance of any meetings.

Paul A. Lucius

Executive Director of Procurement

FIRST INSERTION DATE:

THURSDAY, MAY 7, 2026

SECOND INSERTION DATE: THURSDAY, MAY 14, 2026

1.0 OVERVIEW

1.1 Introductions to Bidders

One signed original proposal shall be submitted electronically and clearly marked:

INVITATION TO BID NO. 27-CN-0005 ON MAY 22, 2026 AT 1:00 P.M. to the Executive

Director of Procurement, Paul A. Lucius: procurement@nolapublicschools.com

All visitors to NOLA-PS are required to check in at the lobby receptionist desk and to wear

mask if required.

The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure

to open a Proposal not properly addressed or identified.

The Orleans Parish School Board will not assume the responsibility for any delay as a result of failure

of any entity to deliver Proposals on time.

No Proposal will be accepted after May 22, 2026 @ 1:00 P.M. under any conditions unless in the

best interest of NOLA-PS by an addendum notification.

Last Day for Questions @ 1:00 P.M. (CST)

Friday

Last Day for Addendum

Monday

BID SUBMISSION DEADLINE no later than 1:00 P.M.

Award Notification (approximate)

May 15, 2026

May 18, 2026

May 22, 20226

TBD

CODE OF SILENCE:

From the date the ITB is issued; through the time the Agreement is finally awarded by NOLA-PS

Elected Officials, Proposers shall not contact any Representatives of NOLA-PS, nor the District Staff,

nor their Advisors or Consultants with respect to this ITB, or ITB process, other than to submit

questions or protest in accordance with the Instructions to Proposers therein. This prohibition does not

apply to questions or comments sent in writing to the Director of Procurement, or questions made at

Pre-Proposal conferences, in presentations before evaluation committees, or during contract

negotiations. Proposers who violate this Code of Silence may be deemed non-responsive, and their

proposal may be rejected for cause.

INVITATION TO BID DOCUMENTS: A complete set of Invitation to Bid documents shall be used

in preparing proposals; neither the Orleans Parish School Board nor its representatives assume any

responsibility for errors or misinterpretations resulting from the use of incomplete sets of Invitation to

Bid Documents.

The forms furnished as part of the specifications MUST be used for filing of Invitation to Bids and

must be signed by the proposer. No proposals/bids will be considered unless made on the forms

provided and must not be detached from the proposal document of which it forms a part. Failure

to follow these instructions may result in your proposal being disqualified.

OBJECTION TO THE AWARD: If any Proposer who submitted a proposal has an objection to the

award of the contract to the Selected Proposer, the objecting Proposer shall furnish that protest, in writing,

to the Executive Director of Procurement (or Designee) within ten (10) Business Days of the notification

of non-award. The protest shall describe in detail the basis for the protest and shall request a

determination under this section of the Instructions to Proposers.

If a protest is filed in a timely fashion, the Executive Director of Procurement (or Designee) will review

the basis for the protest and relevant facts under such terms and conditions as he considers proper. Upon

completion of the review, the Executive Director of Procurement (or Designee) shall submit applicable

findings and recommendations to the Superintendent and/or Chief Financial Officer, who shall then

review the matter under such terms and conditions, as deemed proper. Upon receipt of authority to act

from the Superintendent or NOLA-PS, the Executive Director of Procurement (or Designee) will notify

those Proposers involved of its decision. The decision shall be final and binding on the objecting

Proposer.

WITHDRAWAL OF BID: Any bid may be withdrawn if clear and convincing sworn, written

evidence of obvious mechanical, clerical or mathematical error is furnished by the proposer to the

Executive Director of Procurement within 48 hours of proposal receipt.

SUPPLIER PERFORMANCE AND EVALUATION: The proposer, vendor, service provider

and/or supplier performance process will involve evaluating the proposer, vendor, service provider

and/or supplier’s overall quality status, as well as evaluating the quality of each material or service the

NOLA-PS wishes to purchase. Prior to the invoice submission, the proposer, vendor, service provider

and/or supplier, shall meet with a purchasing representative to discuss and review deliverables and

timeline events for said services. Contract with automatic renewals will be based upon the NOLA-PS

evaluating and analyzing proposer, vendor, service provider, and/or supplier performance.

DEBARMENT AND SUSPENSION: To ensure that the Orleans Parish School Board does not enter

into a contract with a debarred or suspended company or individual, each responsive proposer must

include a certification statement with each bid. By signing the certification statement, the proposer

certifies that neither it nor any of its principals (e.g., key employees) have been proposed for

debarment, debarred or suspended by a Federal Agency. It is the responsibility of each proposer to

sign the attached certification statement and submit it with the bid. Failure to comply with this

requirement will cause your bid to be disqualified and declared non-responsive.

BACKGROUND CHECK: Contractor will not employ any person to provide services who has been

convicted, or pled nolo contendere to, any one of the crimes listed in the Louisiana Child Protection

Act. La R.S. 15:587.1 (C). Criminal History Record must be obtained by contractor for all employees

to be hired and shall be retained during the duration of the employment. Records are to be updated on

an annual basis.

PERFORMANCE INVESTIGATIONS: As part of the proposal evaluation process, the NOLA-PS

may make inquiries and investigations, including verbal or written references from the firm’s

customers, to determine the ability of the firm to provide service.

EMPLOYMENT: It is understood that all employees will be employees of the successful firm(s),

including but not limited to the successful firm’s subcontractors, partners, etc.

NOTICE TO OFFEROR: The NOLA-PS shall consider the intentional employment by the selected

firm of unauthorized aliens in violation of U.S. immigration laws cause for unilateral cancellation of

the contract resulting from this ITB.

BID FORMAT: Bids should be prepared simply but completely, providing a straightforward, concise

description of capabilities to satisfy the requirements of the ITB. Please carefully read Sections as

outlines within the Table of Contents. Emphasis should be on completeness and clarity of content.

SELECTION: Selection shall be made of one or multiple firm(s) deemed to be fully qualified and best

suited among those submitting proposals on the basis of the evaluation factors contained in this ITB.

Fee structure/pricing will be considered, but will be one among many determining factors. The NOLA-

PS may cancel this ITB, reject proposals or any portion thereof at any time prior to an award, and is

not required to furnish a statement of the reason why a particular qualification was not deemed to be

the most advantageous. Should the NOLA-PS determine in writing and in its sole discretion the firm(s)

that is fully qualified, or that one firm is clearly more highly qualified than the others under

consideration, a contract may be awarded to that firm.

DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM - (WAIVED)

The Disadvantaged Business Enterprise (DBE) Program is race & gender-neutral, and open to all

business owners regardless of race, ethnicity or gender. DBE firms currently certified with the

Louisiana Unified Certification Program (LAUCP), or the State & Local Disadvantaged Business

Enterprise (SLDBE) Program must submit a copy of their certification letter for eligibility with the

offer/response to this solicitation.

The Proposer shall submit the following forms below:

• DBE Responsiveness Form 1

• DBE Responsiveness Form 2

• DBE Certification Letter (for each company)

• DBE Professional Services Compliance Certification Checklist

DBE Provisions (Attached), which is hereby made a part of this ITB. Failure to include DBE

participation; including all signatures and notary, shall cause a firm’s proposal to be non-responsive

and cause for rejection.

DBE Participation will be waived for this solicitation.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ITB 27-CN-0005 - Cafeteria Cleaning and Equipment Supplies (5.7.26)

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