On-Call Labor Compliance Services

Location:	California
Posted:	Jul 21, 2026
Due:	Aug 7, 2026
Agency:	Las Gallinas Valley Sanitary District
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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July 21, 2026

To: Interested Parties

Re: Request for Qualifications (RFQ)

On-Call Labor Compliance Services

Dear Prospective Consultants:

The Las Gallinas Valley Sanitary District (District) is seeking Statements of Qualifications (SOQs)

from qualified firms to provide on-call labor compliance and prevailing wage monitoring services

on a task basis. Under this multi-year agreement, the District will issue individual task requests to

address specific labor compliance and prevailing wage monitoring needs on California prevailing

wage projects, and the selected Consultant will perform each authorized task. The total not-to-

exceed amount payable under the agreement is $300,000 for the term of the agreement, including

any extension.

If you would like your firm to be considered, an electronic copy of your SOQ in PDF format must be

emailed to the attention of Jasmine Diaz at jdiaz@lgvsd.org cc: engineering@lgvsd.org with the

project name as subject heading, no later than 2:00 PM on August 7, 2026. Award of a contract for

this RFQ is scheduled for August 20, 2026. Proposer shall call the District Office at 415-472-1734

after submitting the SOQ to confirm receipt prior to the deadline.

Please contact Sumeet Shastri via email at sshastri@lgvsd.org cc: engineering@lgvsd.org if you

have any questions related to the contents and requirements of the RFQ. Questions received after

the inquiry deadline of July 31, 2026 may not be addressed.

Sincerely,

Jasmine Diaz, PE

District Engineer

RFQ - ON-CALL LABOR COMPLIANCE SERVICES

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LAS GALLINAS VALLEY SANITARY DISTRICT

RFQ – On-Call Labor Compliance Services

REQUEST FOR QUALIFICATIONS

ON-CALL LABOR COMPLIANCE SERVICES

1. BACKGROUND

Las Gallinas Valley Sanitary District (District) is located in San Rafael, CA within the Las Gallinas

Valley of Marin County, California between central San Rafael and Novato. It was established in

April 1954 under the Sanitary District Act of 1923 and provides wastewater collection, treatment,

and recycling to more than 30,000 customers in the Santa Venetia, Terra Linda, San Rafael

Meadows, Marinwood, Lucas Valley, and other communities of San Rafael. The District’s jurisdiction

spans approximately 50 square miles from Hamilton Field to the north, San Pablo Bay to the east,

central San Rafael to the south, and Marin County Open Space Reserves to the west.

The District’s collection system includes 35 pump stations, 3,064 manholes, 3,121 gravity pipes,

and 80 force mains. The District manages multiple California prevailing wage projects and

operations that require comprehensive labor compliance and prevailing wage monitoring. The

District seeks an on-call consultant to monitor and ensure compliance with prevailing wage

requirements and apprenticeship regulations as projects progress.

2. OBJECTIVE

The objective of this RFQ is to retain a qualified on-call Consultant to provide comprehensive labor

compliance and prevailing wage monitoring services on California prevailing wage projects on a

task and project basis.

Each task will typically involve oversight of a specific District project from initiation through close-

out. At a minimum, the services shall enable the District to:

• Establish project files and ensure proper filing of prevailing wage project documentation.

• Verify contractor eligibility and status with state regulatory agencies.

• Conduct preconstruction conferences and provide labor compliance guidance.

• Monitor prevailing wage compliance throughout project execution.

• Verify compliance with California apprenticeship requirements and regulations.

• Address contractor violations promptly and consistently.

• Maintain comprehensive project records and provide final compliance reporting.

3. PROJECT CONSIDERATIONS

The Consultant shall provide qualifications with the following considerations in their SOQ:

Expertise in California Prevailing Wage and Apprenticeship Regulations: The District expects

the Consultant to bring established expertise in California prevailing wage law, DIR requirements,

apprenticeship regulations, and labor compliance monitoring. Familiarity with PWC-100, DAS-140,

DAS-142, and CAC2 forms is essential.

Technology and Tools: The Consultant should be familiar with modern labor compliance tools,

including web-based certified payroll systems such as LCPtracker and the DIR's eCPR portal for

electronic certified payroll filing.

RFQ - ON-CALL LABOR COMPLIANCE SERVICES

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LAS GALLINAS VALLEY SANITARY DISTRICT

RFQ – On-Call Labor Compliance Services

Data and Resources: The District will provide access to project documents, contracts, payroll

records, apprenticeship records, and other available data. The Consultant shall coordinate with

District staff and contractors to obtain information necessary to complete compliance monitoring

activities.

Proactive and Educational Approach: The District values a consultant who takes a proactive,

educational, and collaborative approach to labor compliance, working with contractors to achieve

compliance before problems escalate, while maintaining strict adherence to prevailing wage and

labor compliance requirements.

Documentation and Communication: The Consultant shall maintain detailed project records,

document all contractor communications, and provide prompt notification of potential violations

with recommended actions.

4. ON-CALL STRUCTURE, TERM, AND BUDGET

The District intends to award an on-call agreement under which labor compliance services are

performed on a task basis. No work will be performed except as authorized by the District for a

specific task.

Term: The Agreement will have a multi-year term of three (3) years with an option to extend the

Agreement for one additional two (2) year period in accordance with Section 12 of the Agreement.

Budget: The not-to-exceed amount payable under the agreement is $300,000 for the term of the

agreement, including any extension term. Exercise of the option to extend will not increase the not-

to-exceed amount. The cumulative fee for all tasks authorized shall not exceed this amount.

Labor Compliance Management System: For larger projects, the Consultant is recommended to

utilize a web-based labor compliance management system. The cost of software licensing and

implementation for larger projects shall be identified in the District's written task authorization

and included in the overall authorization and budget for that task.

Task Authorization Process

Tasks will be authorized through the following process:

1. The District prepares a written task request describing the project or compliance matter to

be monitored and the desired outcomes.

2. The District issues written authorization to proceed, consistent with Section 5

(Authorization To Perform Services) of the standard Agreement. For larger projects, the

authorization will include software licensing and implementation costs as a separate line

item.

3. The Consultant performs the task and submits monthly invoices at the rates in the fee

schedule incorporated into the Agreement, including any authorized software-related

charges.

4. The cumulative fee for all authorized tasks, including software licensing fees, shall not

exceed $300,000.

5. SCOPE OF SERVICES

The District will issue individual task requests over the term of the Agreement. The following

describes the representative services the Consultant may be asked to perform on prevailing wage

RFQ - ON-CALL LABOR COMPLIANCE SERVICES

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LAS GALLINAS VALLEY SANITARY DISTRICT

RFQ – On-Call Labor Compliance Services

projects. The specific scope, deliverables, and schedule for each task will be defined in the District's

written task authorization, with compensation based on the fee schedule incorporated into the

Agreement. Each task shall include the project management, coordination, and quality control effort

appropriate to the task.

A. Project Initiation and Setup

• Create project files upon award of the project.

• Assist the District with completion and filing of the PWC-100 form within 30 days of

contract award and before work begins on the project.

• Conduct preconstruction conferences and a labor compliance webinar, including providing

a checklist of laws and regulations which need to be followed to comply with state and

federal prevailing wage requirements as well as all forms required for labor compliance.

B. Contractor Verification and Status Confirmation

• Verify the eligibility and DIR public works contractor registration of the contractor and all

subcontractors (dir.ca.gov).

• Confirm current and active license status with the Contractors State License Board and

workers' compensation coverage for the contractor and all listed subcontractors.

C. Prevailing Wage Monitoring and Compliance

• Provide a phone line and e-mail contact where contractors and subcontractors can contact

the Consultant for clarification on prevailing wage, certified payrolls, apprenticeship, and

compliance issues.

• Monitor all weekly certified payroll, including, but not limited to: correct classification of

workers, proper wages being paid, proper calculation and payment of fringe benefits and

training contributions, review of overtime, shift pay, weekend and holiday work/pay,

ensuring only permissible deductions are allowed, cross reference of onsite interviews with

certified payrolls to verify all workers are listed, and review that the "certification" or

"Statement of Compliance" is complete and properly signed by an individual with

knowledge and authority to act on behalf of the company.

• Review contractor progress payment applications for consistency with certified payroll

records and labor compliance status and advise the District prior to release of payment.

• For larger projects, utilize a web-based labor compliance management system for collection

of certified payrolls and compliance documents, including upload to the DIR's eCPR portal

as required under SB 854.

D. Apprenticeship Monitoring and Verification

• Monitor all Apprenticeship Requirements. Collection and review of all DAS-140 and DAS-

142 forms, applicable apprenticeship ratios, wages paid, and training contributions (CAC2

forms).

• Verify that apprentices are properly supervised and employed in approved ratios as

required by California apprenticeship regulations.

E. Violation Investigation and Resolution

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LAS GALLINAS VALLEY SANITARY DISTRICT

RFQ – On-Call Labor Compliance Services

• Investigate contractor violations through detailed audits, including review of cancelled

checks, timecards, and related records as needed, and pursue resolution consistent with

California regulations.

• Report potential violations promptly to the District with recommended action, including a

recommendation to retain a portion of the scheduled progress payment until the issue is

resolved.

• Work with contractors and subcontractors to resolve violations, penalties, and compliance

issues. Document all meetings and calls in the project folder.

F. Project Close-Out and Reporting

• Upon completion of work, issue a final letter to the contractor and any subcontractor with

outstanding items, allow a 10-day correction window, and close out outstanding wage,

apprenticeship, restitution, and penalty matters.

• Provide a Final Wage Compliance Report within 30 days of project completion,

summarizing services provided, discrepancies, violations, corrective actions, restitution of

underpaid wages, penalties imposed, and any reports to the California Labor Commissioner.

• Maintain all records for a period of five (5) years.

• Provide other labor compliance assistance as requested by the District.

• All records generated under this engagement (reports, meeting notes, data files, compliance

assessments, audit findings, and certified payrolls) are the property of the District and shall

be turned over upon completion or as directed.

RFQ - ON-CALL LABOR COMPLIANCE SERVICES

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Project Name	Job Number	Proposal Deadline
On-Call Labor Compliance Services	TBD	8/7/2026, 2:00PM

On-Call Labor Compliance Services

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See also