Asphalt Paving Services RFP

Location:	Virginia
Posted:	Oct 27, 2026
Due:	Dec 4, 2026
Agency:	Rockingham County
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-1027-01
Publication URL:	To access bid details, please log in.

Bid Number:	26-1027-01
Bid Title:	Asphalt Paving Services RFP
Category:	Construction - Contractors & Related Services
Status:	Open

Description:

The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking proposals from individuals, corporations, partnerships and other legal entities authorized to do business in the State of Virginia, to provide asphalt paving services.

Click here to submit your RFP electronically. Please note if a proposal is electronically submitted, paper and digital copies will still be required to be submitted to the Finance Office by the deadline in the same manner as noted in the RFP.

Publication Date/Time:

10/27/2026 12:00 AM

Closing Date/Time:

12/4/2026 2:30 PM

Contact Person:

Rebecca Guthrie
Director of Finance
20 E. Gay Street
Harrisonburg, VA 22802
(540) 564-3010
rguthrie@rockinghamcountyva.gov

Attachment Preview

COUNTY of ROCKINGHAM

Request for Proposal

20 E. Gay Street

Harrisonburg, VA 22802

REQUEST FOR PROPOSAL # 26-1027-01

Asphalt Paving Services

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF SERVICES ........................................................................................................................ 4

4.0 PROPOSAL PREPARATION AND SUBMISSION ................................................................................. 4

5.0 EVALUATION CRITERIA ................................................................................................................... 5

6.0 AWARD CRITERIA AND CONTRACT TERM ....................................................................................... 6

7.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 6

7.1 APPLICABLE LAWS ...................................................................................................................... 6

7.2 ANTI-DISCRIMINATION ............................................................................................................... 7

7.3 AMERICANS WITH DISABILITIES ACT COMPLIANCE ....................................................................7

7.4 NONVISUAL ACCESS TO TECHNOLOGY .......................................................................................8

7.5 ETHICS IN PUBLIC CONTRACTING ............................................................................................... 9

7.6 IMMIGRATION REFORM AND CONTROL ACT OF 1986 ...............................................................9

7.7 ANTITRUST ..................................................................................................................................9

7.8 CLARIFICATION OF TERMS ..........................................................................................................9

7.9 PAYMENT ....................................................................................................................................9

7.10 QUALIFICATIONS OF OFFERORS ................................................................................................. 9

7.11 TESTING AND INSPECTION ....................................................................................................... 10

7.12 CHANGES TO THE CONTRACT ...................................................................................................10

7.13 DEFAULT ................................................................................................................................... 10

7.14 TAXES ........................................................................................................................................10

7.15 INSURANCE ............................................................................................................................... 10

7.16 DRUG FREE WORKPLACE .......................................................................................................... 13

7.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................14

7.18 AUDIT ....................................................................................................................................... 14

7.19 NON-APPROPRIATION .............................................................................................................. 14

7.20 COOPERATIVE PURCHASING/USE OF AGREEMENT BY THIRD PARTIES ....................................14

7.21 CONTRACT DOCUMENTS .......................................................................................................... 14

7.22 LAWS AND REGULATIONS .......................................................................................................15

7.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 15

2|Page

7.24 PREPARATION AND SUBMISSION OF PROPOSALS ................................................................ 15

7.25 WITHDRAWAL OR MODIFICATION OF PROPOSALS ...............................................................15

7.26 RECEIPT AND OPENING OF PROPOSALS ................................................................................ 16

7.27 PROPRIETARY INFORMATION .................................................................................................16

7.28 PROPOSAL ACCEPTANCE PERIOD ............................................................................................. 16

7.29 TERMINATION BY THE COUNTY FOR CONVENIENCE ................................................................16

7.30 DEBARMENT STATUS ................................................................................................................17

8.0 SIGNATURE SHEET – RFP # 26-1027-01 ........................................................................................ 18

3|Page

1.0 PURPOSE

The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking proposals

from individuals, corporations, partnerships and other legal entities authorized to do business in the State

of Virginia, to provide asphalt paving services.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is the

third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

Rockingham County owns, operates, and maintains a wide range of public infrastructure and facilities

that serve residents, businesses, and visitors throughout the County. These assets include administrative

offices, public safety facilities, fire and rescue stations, parks, recreational facilities, public works

facilities, utilities infrastructure, parking areas, access roads, and other County-owned properties.

The County's Public Works Department maintains approximately 140 miles of water mains and 140

miles of sewer mains throughout Rockingham County. In addition, County operations routinely require

the maintenance, repair, rehabilitation, and restoration of asphalt surfaces associated with roads,

parking lots, drive aisles, entrances, trails, utility infrastructure, and other paved areas under County

ownership or responsibility.

To ensure the timely completion of asphalt repair and restoration projects, Rockingham County seeks to

establish one or more contract(s) with a qualified contractor(s) capable of providing asphalt patching,

repair, resurfacing, overlay, milling, replacement, and related paving services throughout the County.

Services may be required in connection with utility repairs, emergency response activities, facility

maintenance, capital improvement projects, public safety operations, parks and recreation facilities,

administrative sites, and other County functions. The resulting contract is intended to provide a readily

available source for asphalt repair and restoration services whenever and wherever such services are

needed by Rockingham County.

3.0 SCOPE OF SERVICES

The service agreement will provide comprehensive asphalt repair and maintenance services throughout

Rockingham County, including but not limited to pothole repair, crack sealing, patching, pavement

restoration, resurfacing, and other asphalt-related repair needs as required by the County.

4.0 PROPOSAL PREPARATION AND SUBMISSION

Proposal shall address the items included in the Purpose, Scope of Services and the Evaluation Criteria.

Proposals shall be as thorough and detailed as possible so that the County may properly evaluate

capabilities to provide the required services. Offerors are required to submit the following items as a

complete proposal:

4|Page

Section 1 – Signed Signature Sheet (Section 8.0)

Section 2 – Plan/Methodology: Provide a description of the methodology for providing the services

described in the Scope of Services, and a specific plan for providing the services, to include:

a. What, when, and how the services will be performed.

b. Any level of support/resources expected from the County if awarded a contract.

Additional information the offeror’s firm would like the County to consider related to the

offeror’s specific plan and/or methodology.

Section 3 – Qualifications/Experience: Provide the following:

A brief company profile, including the company’s overall purpose and mission statement;

experience providing relevant services; number and types of employees; and what sets

the offeror’s company apart from other companies.

b. Resume of each staff member the offeror proposes to assign to perform the work,

including appropriate certifications.

c. References.

d. Additional information the offeror’s firm would like the County to consider related to the

offeror’s qualifications and experience.

Section 4 – Price: Provide a detailed pricing schedule for the proposed goods and services, including all

associated costs. Also provide a desired payment schedule.

Send one original and three copies of the clearly marked proposal “RFP # 26-1027-01 Asphalt Paving

Services” no later than December 4, 2026 at 2:30pm to County of Rockingham, Attention: Rebecca

Guthrie, 20 East Gay Street, Harrisonburg VA 22802. A removable media storage device containing two

(2) digital copies of the proposal, one as submitted, and one as redacted to remove all confidential and

proprietary material, must be included in the proposal packet.

Electronic submissions can also be submitted through the County’s website or using the following link

https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200. However, if a

proposal is electronically submitted, paper and digital copies will still be required to be submitted to the

Finance Office by the deadline in the same manner as noted above.

The time of the receipt shall be determined by the time clock stamp in the Finance office. If the

Rockingham County Administration Center is closed for business at the time scheduled for the proposal

submission, the sealed proposal will be accepted and opened on the next business day of the County, at

the originally scheduled hour.

It is the responsibility of the offeror to ensure that their proposal reaches the appropriate office prior to the

date and time of closing. Late bids will not be accepted.

Questions should be sent to Rebecca Guthrie in the Finance Department at e-mail address

rguthrie@rockinghamcountyva.gov. Questions and answers will be posted on the County’s website.

5.0 EVALUATION CRITERIA

Proposals received will be evaluated and ranked in the order of the Offerors most likely to meet the needs

of the County and satisfy the requirements described in this RFP using the following evaluation criteria:

5|Page

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Asphalt Paving Services RFP

Attachment Preview

See also