Community Driven CAV Program

Location:	Minnesota
Posted:	Nov 12, 2025
Due:	Dec 8, 2025
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Brief Description: To build on the lessons learned from the Community Driven CAV project, the CAV Office proposes the development of the Community Driven CAV Implementation Program—a statewide initiative to expand equity-centered public engagement and strategically plan for future CAV projects that reflect and respond to community needs. The program will establish a process for local communities to apply for consultant (successful responder) and MnDOT support to implement the Community Driven CAV planning process outlined in the Community Driven CAV Framework. Each year, the program aims to support at least 5 communities through the coordination of 1–3 consultants who will facilitate local engagement and planning.

Date posted: 11/12/2025
Due date: 12/08/2025

Attachment Preview

MnDOT Contract No. 1061372

Exhibit A: Specifications, Duties, and Scope of Work

Background

The Community-Driven CAV Planning Framework is a new model for exploring connected and automated vehicle

(CAV) technologies into communities by putting people first—not the technology.

This approach was created to challenge the traditional, top-down deployment of transportation technologies,

where innovations are developed independently by companies or governments and then tested on

communities—often without local involvement or consideration of local needs. Instead, the Community-Driven

CAV process begins by:

A. Identifying community needs and assets

B. Collaboratively exploring how CAV technologies might address those needs

C. Empowering local leaders, agencies, and residents to shape the planning process

This framework was developed through the 2023 Community-Driven CAV study conducted in Saint Paul’s Creative

Enterprise Zone (CEZ)—a vibrant, mixed-use district situated between downtown Saint Paul and Minneapolis.

Why CEZ?

A. Economic engine: One of the city's largest job centers and tax bases

B. Creative hub: Home to hundreds of creative businesses, entrepreneurs, and manufacturers

C. Rapid growth: A fast-growing residential area with increasing infrastructure needs

D. Historic roots: A former industrial transportation corridor, making it uniquely relevant to mobility-

focused innovation

These characteristics made the CEZ an ideal site for testing a community-led CAV planning model.

What Happened?

A diverse team of community representatives, consultants, and government staff collaborated under a planning

grant.

They focused not on how to deploy CAV technology, but on how CAV might be a tool to meet existing

community priorities—like mobility access, traffic safety, economic growth, and equitable transportation.

Insights from this study helped shape a repeatable but flexible Community-Driven Planning Framework.

Goals

1. Empower communities to lead the planning and decision-making process for CAV technologies, ensuring

solutions align with local needs and priorities.

2. Promote equitable and inclusive engagement by involving diverse stakeholders—including residents,

youth, Black, Indigenous, and People of Color (BIPOC) individuals, and community organizations—in

advisory committees and project activities.

MnDOT Contract No. 1061372

Exhibit A: Specifications, Duties, and Scope of Work

3. Develop context-specific CAV use cases and implementation plans that leverage community assets and

address local transportation challenges, equity goals, and economic development opportunities.

Process

MnDOT will open a solicitation for communities to apply for participation in the Community-Driven CAV

Program, supporting at least five communities per year. Depending on the timing of executing the contract

resulting from this Request for Proposals (RFP), the Successful Responder may support finalizing solicitation

materials. This scope of work is to implement the framework through May 31, 2027 (up to five communities)

with the possibility of extending to additional years of support based on the outcomes up to three years total.

Eligible applicants include cities, counties, federally recognized tribal nations, regional development

organizations, metropolitan planning organizations, and nonprofit or community-based organizations (with a

letter of support from a local government agency that will ultimately own the plan). Communities of all sizes and

contexts—urban, rural, suburban, or tribal—are encouraged to apply, especially those interested in exploring

how CAV technology can help address local transportation challenges, equity goals, or community development

priorities.

If selected, communities will receive Successful Responder support through this contract to implement the

Community-Driven CAV Framework. This support includes assistance with community engagement, needs

assessment, stakeholder collaboration, and the development of locally relevant CAV use cases. The timeline for

each community’s project is expected to be 3 to 4 months.

Each selected community will designate a community champion, who will help establish and coordinate a

community advisory committee. This committee may include residents, youth, artists, renters, entrepreneurs,

BIPOC individuals, community-based organizations, and public agency staff, playing a key role in guiding the

project to ensure it reflects the community’s unique voices, assets, and priorities.

Tasks

Task 1: Project Management

The Successful Responder will perform general contract project management activities throughout the term of

the contract. This includes general contract administration, subcontractor coordination, bi-weekly check-in with

the MnDOT Project Manager (PM), and monthly invoicing and reporting.

At the end of the project, the contractor will create a slide deck summarizing the work and findings of the

project.

A. Host a kick-off meeting to discuss the following:

a. Confirm project goals and objectives

b. Discuss project schedule

c. Discuss meeting cadence and communication expectations

d. Confirm roles and responsibilities

B. Ongoing project management will include the following:

MnDOT Contract No. 1061372

Exhibit A: Specifications, Duties, and Scope of Work

a. Prepare and maintain a work plan and schedule of work

b. Coordinate with MnDOT’s PM

c. Conduct project management meetings (anticipated monthly)

d. Prepare agendas, meeting materials, and minutes for all meetings

e. Prepare monthly invoices and progress reports

C. Draft and final summary slide deck

Anticipated deliverables:

A. Project schedule, regularly updated

B. Ongoing action item list

C. Monthly invoices and reports

D. Check-in calls with MnDOT’s project manager

E. Draft and final summary slide deck

Task 2: Community Driven CAV Program Administration Support

Successful Responder will support MnDOT in soliciting and selecting community participants and providing

support to community champions.

A. Community solicitation support, including marketing materials for websites and newsletters

B. Community selection support, including identifying community readiness

C. Manage community champions, including setting expectations and defining roles

Anticipated deliverables:

A. Solicitation marketing materials

Task 3: Implementation of the Community Driven CAV Framework

Successful Responder will implement the Framework for up to five communities per year. The level of

facilitation of the Community-Driven CAV Framework will vary by community. Successful Responder should

expect to tailor the exact facilitation based on community needs and interest. Below are the subtasks the

Successful Responder will be expected to perform as part of the facilitation.

A. Community analysis

a. Complete a community asset inventory exercise with partners truly embedded in the

community. This will result in a comprehensive understanding of community assets and create a

solid foundation for steps that follow.

B. Advisory committee

a. Set up an advisory committee to guide the project. This group will establish project goals and

processes, set a plan to evaluate the project’s success, and ensue the community’s ideas result

in actionable next steps.

C. Community listening sessions

MnDOT Contract No. 1061372

Exhibit A: Specifications, Duties, and Scope of Work

a. Hold listening sessions with key community groups to understand the community’s vision and

challenges. Connect with community leaders for initial interviews to identify the strategy for

community listening sessions.

D. Workshop

a. Bring community members and technical staff together into one workshop to explore potential

CAV solutions to address the community issues and opportunities identified during the listening

sessions. The result of this step should be a list of CAV solutions with the potential to address

community needs identified by workshops participants.

E. Broader community engagement

a. Conduct additional engagement events and activities to gather input from the broader

community on ideas that came out of the workshop. Decide who in the broader community you

would like to hear from and use tactics and tools that target their feedback such as pop-up

tabling at existing community events or presenting at community organizations’ board

meetings.

F. Summary of recommended next steps

a. Summarize the results of your engagement process detailing the activities you undertook from

initial planning to final implementation and conclusions. Thorough documentation at each step

will facilitate future reference and evaluation.

G. Community circle-back activity

a. Close the loop on your community engagement by sharing the study findings and

recommendations. Choose how to follow up based on remaining budget and community

preferences such as an in-person event, speaking at an existing community event, or an email to

your contact list.

Anticipated deliverables:

A. Community asset map identifying the community’s strengths and resources including human assets,

social assets, physical assets, and economic assets

B. List of advisory council members

C. Summary of listening sessions

D. Summary of workshop

E. A ranked list of CAV solutions identified by workshop participants that will be further developed in a

potential demonstration of concepts plan

F. Memo of community circle-back activity and results achieved

Task 4: Annual Summary Report

Successful Responder will provide a Report of the Community-Driven CAV Framework implementation that took

place in each solicitation round.

A. Hold debrief meeting with project team

B. Prepare a draft final report summarizing:

a. Outcomes and lessons learned

b. Community participation

MnDOT Contract No. 1061372

Exhibit A: Specifications, Duties, and Scope of Work

c. Recommendations for future framework implementation

C. MnDOT will have time to review and provide comments, prior to finalizing the report

Anticipated deliverables:

A. Draft and final report, adhering to MnDOT branding, editorial standards, and accessibility requirements

THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Community Driven CAV Program

Attachment Preview

See also