RFQ0064-26 Stand-Alone Heavy Vehicle HVAC Tainer -M2 or Approved Equal, RFQ0063-26 Prep and Installation of a 30'x50' 4" Concrete Slab and Landscaping

Solicitation Number: RFQ0063-26
Date Issued: October 26, 2026
Procurement Officer: Toni Richardson
REQUEST FOR QUOTE
Phone: 843-349-3680
E-Mail Address: Toni.richardson@hgtc.edu
DESCRIPTION: Prep and Installation of a 30'x50' 4" Concrete Slab and Landscaping
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY (Opening Date/Time): November 17, 2026 by 3:00 P.M. (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: November 10, 2026 by 2:00 P.M. (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: ( 1) One
SUBMIT YOUR QUOTE TO EITHER OF THE FOLLOWING ADDRESSES OR EMAIL TO THE PROCUREMENT OFFICER AT
TONI.RICHARDSON@HGTC.EDU
MAILING ADDRESS: PHYSICAL ADDRESS:
Horry Georgetown Technical College Horry Georgetown Technical College
Procurement Office, Procurement Office,
PO Box 261966 Bldg. 100, Room 120
Conway, SC 29528 2050 Hwy. 501 E., Conway, SC 29526
CONFERENCE TYPE: Pre-Bid/Site Visit LOCATION:
DATE & TIME: November 4, 2026 at 2:30 P.M. HGTC Conway Campus - 2050 Hwy 501 E.
Conway, SC 29526, Building 100, Room 122
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" 2nd Floor Conference Room
provisions
AWARD & Award will be posted on November 23, 2026. The award, this solicitation, any
AMENDMENTS amendments, and any related notices will be posted at the following web address:
https://www.hgtc.edu/purchasing
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, you agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date.
NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror. The entity named as the
offeror must be a single and distinct legal entity. Do not use the
name of a branch office or a division of a larger entity if the branch
(Full legal name of business submitting the offer) or division is not a separate legal entity, i.e., a separate corporation,
partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE TAXPAYER IDENTIFICATION NO.
(Person must be authorized to submit binding offer to contract on (See "Taxpayer Identification Number" provision)
behalf of Offeror.)
TITLE STATE VENDOR NO.
(Business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME DATE SIGNED STATE OF INCORPORATION
(Printed name of person signing above) (If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
Sole Proprietorship Partnership Other_
Corporate entity (not tax-exempt) Corporation (tax-exempt) Government entity (federal, state, or local)
COVER PAGE (NOV. 2007)

PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS ( Address for offeror's home office / NOTICE ADDRESS ( Address to which all procurement and
principal place of business) contract related notices should be sent.) (See "Notice" clause)
Area Code - Number - Extension Facsimile
E-mail Address
PAYMENT ADDRESS ( Address to which payments will be sent.) ORDER ADDRESS ( Address to which purchase orders will be sent)
(See "Payment" clause) (See "Purchase Orders and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only Order Address same as Notice Address (check only one)
one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to
Solicitation" Provision)
Amendment No. Amendment Amendment No. Amendment Amendment No. Amendment Issue Amendment No. Amendment Issue
Issue Issue Date Date
Date Date
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)
PROMPT PAYMENT
(See "Discount for
Prompt Payment"
clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and
vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of
Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE
PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS
MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE
CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A
PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE
CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-
1524(E)(4) &(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-
state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-
35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this
information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the
Resident Subcontractor Preference (11-35-1524(D)).
In-State Office Address same as Home Office Address
In-State Office Address same as Notice Address (check only one)
PAGE TWO (SEP 2009) End of PAGE TWO

Table of Contents
SECTION I - SCOPE OF SOLICITATION
SECTION II - INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
SECTION II - INSTRUCTION TO OFFERORS - B. SPECIAL INSTRUCTIONS
SECTION III - SCOPE OF WORK/SPECIFICATIONS
SECTION IV - INFORMATION FOR OFFERORS TO SUBMIT INFORMATION
SECTION V - QUALIFICATIONS
SECTION VI - AWARD CRITERIA
SECTION VII - TERMS AND CONDITIONS
SECTION VII - TERMS AND CONDITIONS - B. SPECIAL
SECTION VIII - BIDDING SCHEDULE
SECTION IX - ATTACHMENTS TO SOLICITATION
Page 3

I. SCOPE OF SOLICITATION
Horry-Georgetown Technical College is seeking qualified vendors to submit bids for labor and materials to pour a 4" level
concrete slab 30' x 50' and provide landscaping at 470 Allied Drive, Conway, SC 29526. This will include demolition of asphalt
in the area specified and includes but not limited to footings required for the slab and a ramp with footings at the roll up door
per the specifications in the Scope of Work in the solicitation document.
ACQUIRE SERVICES (JAN 2006)
The purpose of this solicitation is to acquire services complying with the description and/or specifications and conditions in the
scope of work. [01-1005-1]
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO
CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY TO ALL
PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation
document. AUTHORITY means the State Fiscal Accountability Authority or its successor
in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any
other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price,
quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make
changes which the clause of the contract titled "Changes," if included herein, authorizes the Procurement Officer to order
without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are
cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See
bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an
amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the
work. US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover Page
identifies the Using Governmental Unit as "Statewide Contract," either optional or mandatory, the phrase "Using
Governmental Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase
Order to you pursuant to the contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and
"Statewide Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the Contractor to
fulfill the Contractor's obligations under the Contract.
[02-2A003-4]
AMENDMENTS TO SOLICITATION (JAN 2004)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the
following web site for the issuance of Amendments: www.hgtc.edu/purchasing (b) Offerors shall acknowledge receipt of any
amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and
date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way
that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified
remain unchanged. [02-2A005-1]
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically
delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard to
this procurement or the resulting contract. [02-2A007-1]
Page 4

AWARD NOTIFICATION (MAR 2024)
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date
specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the contract resulting
from this Solicitation have a total or potential value more than one hundred thousand dollars, such notice will be sent
electronically to all Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed
pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on the
calendar day (including weekends and holidays) immediately following the seventh business day after such notice is given.
[02-2A010-3]
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, you are offering to enter into a contract with the Using Governmental Unit(s). Without
further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the
contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one
legal entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, you must notify the Procurement
Officer in writing. [02-2A020-1]
BID IN ENGLISH and DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise
permitted by the Solicitation. [02-2A025-1]
AUTHORITY AS PROCUREMENT AGENT (DEC 2015)
The Procurement Officer is an employee of the Authority acting on behalf of the Using Governmental Unit(s) pursuant to
the Consolidated Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor
and the Using Governmental Units(s). The Authority is not a party to such contracts, unless and to the extent that the
Authority is a using governmental unit and bears no liability for any party's losses arising out of or relating in any way to
the contract. [02-2A030-3]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU
SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER
APPLICABLE LAWS. (a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition,
any consultation, communication, or agreement with any other offeror or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any
other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a
negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an
offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal,
and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3)
of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those principals have not
participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used
in this subdivision (b)(2)(i), the term "principals" means the person(s) in the offeror's organization responsible for
determining the prices offered in this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have
not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this
certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed
statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by
any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered
against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes
relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction
Page 5

of records, making false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of
any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any
public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having
primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head
of a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written
explanation regarding its inability to make the certification. The certification will be considered in connection with a review
of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement
Officer may render the Offeror non-responsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an
Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed
when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification,
in addition to other remedies available to the State, the Procurement Officer may terminate the contract resulting from this
solicitation for default.[02-2A035-1]
CODE OF LAWS AVAILABLE (JAN 2006)
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available
at: http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are
available at:
http://www.scstatehouse.gov/coderegs/statmast.ph
p [02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023)
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
(a) You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer identifies any services
that relate to either this solicitation or the work and that have already been performed by you, a proposed subcontractor,
or an affiliated business or consultant of either; and (2) there are no relevant facts or circumstances that may give rise to
an actual or potential organizational conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer
identifies and explains any unfair competitive advantage you may have in competing for the proposed contract and any
actual or potential conflicts of interest that may arise from your participation in this competition or your receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair competitive advantage
or an actual or potential conflict of interest, the State may withhold award. Before withholding award on these grounds, the
State will notify you of the concerns and provide a reasonable opportunity for you to respond. The State may consider
efforts to avoid or mitigate such concerns, including restrictions on future activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the State will
rely when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the time set for
opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing office or the
governmental body's mail room which services that purchasing office prior to the bid opening. [R.19-445.2070(H)] [02-
2A050-1]
DRUG FREE WORK-PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as
amended. [02-2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in
compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an
explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do
so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation
shall be interpreted to require the better quality or greater quantity of work and/or materials, unless otherwise directed by
amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the
Page 6

State's attention. See clause entitled "Questions from Offerors." [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008)
By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not, induce a person
to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The following statutes require
special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding gifts to
influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of public official;
Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section
8-13-775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery
of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, r e g a r d
i n g restrictions on contributions by contractor to candidate who participated in awarding of contract. The state may rescind
any contract and recover all amounts expended as a result of any action taken in violation of this provision. If contractor
participates, directly or indirectly, in the evaluation or award of public contracts, including without limitation, change orders
or task orders regarding a public contract, contractor shall, if required by law to file such a statement, provide the statement
required by Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be filed. [02-
2A075-2]
MULTIPLE OFFERS (MAR 2024)
Offerors may submit more than one Offer, provided that each Offer has significant differences other than price. Each
separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each separate offer must
be submitted or uploaded as a separate document and must clearly indicate that it is a separate offer. If this solicitation is a
Request for Proposals, multiple offers may be submitted or uploaded as one document, provided that you clearly differentiate
between each offer and you submit a separate cost proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in your price that the State may be required to pay. [02-2A080-1]
PRICING (MAR 2024)
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to the State cannot
be determined. (b) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it
is unreasonable as to price. (c) Unbalanced Pricing. The State will analyze all offers with separately priced line items or
subline items to determine if the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total
evaluated price, the price of one or more line items is significantly over or understated. The responsible procurement officer
may reject an offer as unreasonably priced if she determines that unbalanced pricing increases performance risk (e.g., it is
so unbalanced as to be tantamount to allowing an advance payment) or could result in payment of unreasonably high prices.
S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-2]
OPEN TRADE REPRESENTATION (JUN 2015)
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an entity based
in or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined in SC Code Section 11-
35-5300. [02-2A083-1]
PROTESTS (MAY 2024)
(a) If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest, but only
as provided in Section 11-35-4210. To protest the solicitation or an amendment, your written protest must be received within
fifteen Days of the date the applicable solicitation document is issued. To protest an award, (i) written notice of your intent
to protest must be received within seven Business Days of the date the award notice is posted, and (ii) your actual written
protest must be received within fifteen Days of the date the award notice is posted. Time periods are computed in accordance
with Section 11-35-310(13) and the definitions for Day and Business Day. Both protests and notices of intent to protest must
be received by the appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to Section
11-35-410, documents directly connected to a procurement activity may be available within five days after request. All
document requests should be directed to the Procurement Officer listed on the front page of this solicitation. If a protest is
pending, the protestant's lawyer may access otherwise unavailable information by applying to the CPO for the issuance of a
protective order. Additional information is available at www.procurement.sc.gov/legal [02-2A085-3]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)
Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a
violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate, directly or indirectly,
with the Using Governmental Unit or its employees, agents or officials regarding any aspect of this procurement activity,
unless otherwise approved in writing by the Procurement Officer. All communications must be solely with the Procurement
Officer. [R. 19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a governmental entity
with whom you have or seek to have a contract. You represent that your offer discloses any gifts made, directly or through
an intermediary, by you or your named subcontractors to or for the benefit of the Using Governmental Unit during the period
beginning eighteen months prior to the Opening Date. [R. 19-445.2165] [02-2A087-1]
Page 7

QUESTIONS FROM OFFERORS (FEB 2015) Modified
(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must
request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement
Officer, via email (on page 1), no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page.
Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and
number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective
offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the
solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective
offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State
seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as
possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or
inappropriately limits full and open competition. [See
R. 19-445.2140] [02-2A095-2]
Please submit questions to this email address: toni.richardson@hgtc.edu and put the solicitation number and name in
the subject line.
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in part. [SC
Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
RESPONSIVENESS (MAR 2024)
(a) Award will not be made on a nonresponsive offer. An offer is nonresponsive (i) if it does not constitute an unambiguous
offer to enter into a contract with the State, or (ii) if it imposes conditions inconsistent with, or does not unambiguously agree
to, the solicitation's material requirements. (b) Bid as Specified. Offers for supplies or services other than those specified will
not be considered unless authorized by the Solicitation. [02-2A105-3]
SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the
Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted
in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a
partnership, the Offer must be submitted in the partnership name, followed by the words by its Partner, and signed by a
general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the
signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venturer involving any
combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the
name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a)
through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs
(a) through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof
of the agent's authorization to bind the principal. [02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the
government office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt of
offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which
normal government processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid
opening. If state offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued
to reschedule the conference. Useful information may be available at: http://scemd.org/planandprepare/disasters/severe-
winter-weather [02-2A120-3]
DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021)
(a) According to Section 11-35-410, any person submitting a document in response or with regard to any solicitation or
other request must "comply with instructions provided in the solicitation for marking information exempt from public
disclosure. Information not marked as required by the applicable instructions may be disclosed to the public." IF YOU
IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT SUBMIT A
REDACTED COPY AS REQUIRED, THE STATE MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR
PROPOSAL NONRESPONSIVE
AND INELIGIBLE FOR AWARD. (b) By submitting a response to this solicitation or request, Offeror (1) agrees to the
public disclosure of every page, or portion thereof, of every document regarding this solicitation or request that was
submitted at any time prior to entering into a contract (including, but not limited to, documents contained in a response,
documents submitted to clarify a response, and documents submitted during negotiations), unless the page, or portion
thereof, was redacted and conspicuously marked "Trade Secret" or "Confidential" or "Protected", (2) agrees that any
information not redacted and marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret
as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices,
commissions, discounts, or other financial figures used to determine the award, as well as the final contract amount, are
subject to public disclosure. (c) If your offer includes any information that you claim is exempt from public disclosure, you
must submit one complete copy of your offer from which you have removed or concealed such information (the redacted
copy). Except for the information removed or concealed, the redacted copy must be identical to your original offer. (d) Do
not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If only portions of a
Page 8

page are subject to some protection, do not redact the entire page. The redacted copy must reflect the same pagination
as the original and show the empty space from which information was redacted. The Procurement Officer must be able to
view, search, copy and print the redacted copy without a password. If your response, or any part thereof, is improperly
marked as confidential or trade secret or protected, the State may, in its sole discretion, determine it nonresponsive. (e)
On the redacted copy, you must identify the basis of your claim by marking each redaction as follows: You must
separately mark with the word "CONFIDENTIAL" every page, or portion thereof,
that you redacted and claim as exempt from public disclosure because it is either (1) a trade secret as defined in Section
30-4-40(a)(1) of the Freedom of Information Act, or (2) privileged and confidential, as that phrase is used in Section 11-
35-410. You must separately mark with the words "TRADE SECRET" every page, or portion thereof, that you redacted
and claim as exempt from public disclosure as a trade secret pursuant to Section 39-8-20 of the Trade Secrets Act. You
must separately mark with the word "PROTECTED" every page, or portion thereof, that you redacted and claim as
exempt from public disclosure pursuant to Section 11-35- 1810. All markings must be conspicuous; use color, bold,
underlining, or some other method in order to conspicuously distinguish the mark from the other text. (f) In determining
whether to release documents, the State will detrimentally rely on your redaction and marking of documents, as required
by these bidding instructions, as being either "Confidential" or "Trade Secret" or "Protected". By submitting a response,
you agree to defend, indemnify and hold harmless the State of South Carolina, its agencies, officers and employees, from
every claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising out of or resulting from
withholding information by the State of South Carolina or any of its agencies, that you have redacted or marked as
"Confidential" or "Trade Secret" or "Protected". (All references to S.C. Code of Laws.) [02-2A125-3]
VENDOR REGISTRATION MANDATORY (MAY 2024)
You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit
www.procurement.sc.gov and select Doing Business with Us. Then select New Vendor Registration. (To determine if your
business is already registered, go to "Vendor Search"). Upon registration, you will be assigned a state vendor number. Note
that your vendor registration submission may take up to 30 days to process due to high numbers of registrants.
Vendors must keep their vendor information current. If you are already registered and know your User ID and Password, you
can update your information by selecting Update Vendor Registration. If you need to update information but do not have
your User ID/Password, you must complete a new vendor registration and On Step 9 - Messages to Administration indicate
"Update vendor number" with your existing 10-digit vendor number. (Please note that vendor registration does not substitute
for any obligation to register with the S.C. Secretary of State or S.C. Department of Revenue. You can register with the
agencies at South Carolina Business One Stop, http://scbos.sc.gov) [02-2A145-2]
WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004)
Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation
authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for
opening. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for
opening, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. The
withdrawal and correction of Offers is governed by S.C. Code Section 11-35-1520 and Regulation 19-445.2085. [02-
2A150-1]
II. INSTRUCTIONS TO OFFERORS -- B. SPECIAL
INSTRUCTIONS CONFERENCE - PRE-BID/PROPOSAL
Pre-Bid/Proposal Conference Date and Time:
Date & Start Time: November 4, 2026 at 2:30 P.M.
Contact Person's Name: Toni Richardson
Location: HGTC Conway Campus, 2050 Highway 501 E, Conway, SC 29526,
Building 100, Room 122, Conference Room (2nd Floor)
Due to the importance of all offerors having a clear understanding of the specifications and requirements of this solicitation,
a conference of potential offerors will be held on the date specified on the cover page. Bring a copy of the solicitation with you.
Any changes resulting from this conference will be noted in a written amendment to the solicitation. Your failure to attend will
not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the
work, or for proceeding to successfully perform the work without additional expense to the State. The State assumes no
responsibility for any conclusions or interpretations made by the Contractor based on the information made available at the
conference. Nor does the State assume responsibility for any understanding reached or representation made concerning
conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that
understanding or representation is expressly stated in this contract. [02- 2B025-1]
MAIL PICKUP (JAN 2006)
Horry Georgetown Technical College picks up all mail from The US Postal Service once daily around 2:00 p.m. (excluding
weekends and holidays). See provision entitled Deadline for Submission of Offer. [02-2B080-1]
PREFERENCES - A NOTICE TO VENDORS (SEP 2009)
On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state
vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section
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11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at
www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE
ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY
REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE
CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS
CONSEQUENCES. [11-35-1524(E)(4)&(6)] [02-2B111-1] 2B112-1
PREFERENCES - SC/US END-PRODUCT (SEP 2009): Section 11-35- 1524 provides a preference to vendors offering
South Carolina endproducts or US end-products, if those products are made, manufactured, or grown in SC or the US,
respectively. An end-product is the tangible project identified for acquisition in this solicitation, including all component parts
in final form and ready for the use intended. The terms "made," "manufactured," and "grown" are defined by Section 11-35-
1524(A). By signing your offer and checking the appropriate space(s) provided and identified on the bid schedule, you certify
that the end-product(s) is either made, manufactured or grown in South Carolina, or other states of the United States, as
applicable. Table of Clauses 35 Clause # Text Guidance on Use Preference will be applied as required by law. Post award
substitutions are prohibited. See "Substitutions Prohibited - End Product Preferences (Sep 2009)" provision. [02-2B112-1]
2B113A-1
PREFERENCES - SC/US END-PRODUCT (SEP 2009) Section 11-35- 1524 provides a preference to vendors offering South
Carolina endproducts or US end-products, if those products are made, manufactured, or grown in SC or the US, respectively.
An end-product is the tangible project identified for acquisition in this solicitation, including all component parts in final form
and ready for the use intended. The terms "made," "manufactured," and "grown" are defined by Section 11-35-1524(A). By
signing your offer and checking the appropriate space(s) provided and identified on the bid schedule, you certify that the
end-product(s) is either made, manufactured or grown in South Carolina, or other states of the United States, as applicable.
Table of Clauses 35 Clause # Text Guidance on Use Preference will be applied as required by law. Post award substitutions
are prohibited. See "Substitutions Prohibited - End Product Preferences (Sep 2009)" provision. [02-2B112-1]
PREFERENCES - RESIDENT CONTRACTOR PREFERENCE (SEP 2009) To qualify for the RCP, you must maintain an
office in this state. An office is a nonmobile place for the regular transaction of business or performance of a particular service
which has been operated as such by the bidder for at least one year before the bid opening and during that year the place
has been staffed for at least fifty weeks by at least two employees for at least thirty five hours a week each. In addition, you
must, at the time you submit your bid, directly employ, or have a documented commitment with, individuals domiciled in
South Carolina that will perform services expressly required by the solicitation and your total direct labor cost for those
individuals to provide those services must exceed fifty percent of your total bid price. [11-35-1524(C)(1)(iii)] Upon request
by the procurement officer, you must identify the persons domiciled in South Carolina that will perform the services involved
in the procurement upon which you rely in qualifying for the preference, the services those individuals are to perform, and
documentation of the your labor cost for each person identified. If requested, your failure to provide this information promptly
will be grounds to deny the preference (and, potentially, for other enforcement action). [02-2B113A-1] 2B113B-1
PREFERENCES - RESIDENT SUBCONTRACTOR PREFERENCE (SEP 2009)
To qualify for this preference, You must meet the following requirements. (1) You must -- at the time you submit your bid --
have a documented commitment from a single proposed first tier subcontractor to perform some portion of the services
expressly required by the solicitation. (2) The subcontractor -- at the time you submit your bid -- must directly employ, or have
a documented commitment with, individuals domiciled in South Carolina that will perform services expressly required by the
solicitation and the total direct labor cost to the subcontractor for those individuals to provide those services exceeds, as
applicable, either twenty percent for a 2% preference or forty percent of bidder's total bid price for a 4% preference. (3) You
must identify the subcontractor that will perform the work, the work the subcontractor is to perform, and your factual basis for
concluding that the subcontractor's work constitutes the required percentage of the work to be performed in the procurement.
[11-35-1524(D)] You can stack this preference, i.e., earn another 2% or 4% preference for each additional qualifying
subcontractor, but the preference is capped. [11- 35-1524(D)(4), (E)(7)] Upon request by the procurement officer, you must
identify the persons domiciled in South Carolina that are to Table of Clauses 36 Clause # Text Guidance on Use perform
the services involved in the procurement upon which you rely in qualifying for the preference, the services those individuals
are to perform, the employer of those persons, your relationship with the employer, and documentation of the subcontractor's
labor cost for each person identified. If requested, your failure to provide this information promptly will be grounds to deny the
preference (and, potentially, for other enforcement action). YOU WILL NOT RECEIVE THE PREFERENCE UNLESS YOU
SPECIFY WHETHER YOUR ARE CLAIMING THE 2% OR 4% PREFERENCE AND YOU PROVIDE THE INFORMATION
REQUIRED BY ITEM (3) ABOVE. [02-2B113B-1] 2B114-1
PREFERENCES - RESIDENT VENDOR PREFERENCE (SEP 2009): To qualify for the RVP, you must maintain an office in
this state. An office is a nonmobile place for the regular transaction of business or performance of a particular service which
has been operated as such by the bidder for at least one year before the bid opening and during that year the place has been
staffed for at least fifty weeks by at least two employees for at least thirty five hours a week each. In addition, you must
either: (1) maintain at a location in South Carolina at the time of the bid an inventory of expendable items which are
representative of the general type of commodities for which the award will be made and which have a minimum total value,
based on the bid price, equal to the lesser of fifty thousand dollars [$50,000] or the annual amount of the contract; or (2) be a
manufacturer headquartered and having an annual payroll of at least one million dollars in South Carolina and the end
product being sold is either made or processed from raw materials into a finished end product by that manufacturer or its
affiliate (as defined in Section 1563 of the Internal Revenue Code). [02-2B114-1]
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